Travel Coordinator, College of Global Futures

100519BR

Campus: Tempe

Coordinator

Job Description

The College of Global Futures (CGF) is seeking a Travel Coordinator to support travel for leadership, faculty, staff, and students in the College and across its four schools, as well as for visitors and external consultants. General responsibilities will include: coordinating and processing travel for ASU faculty, staff, and students, visitors, and external consultants; processing financial transactions including speaking fees and honoraria payments and expense reimbursements; monitoring travel expenses and travel card transactions; maintaining records; and assisting with travel for special events. The ideal candidate will be self-motivated, have a high attention to detail, possess exceptional organizational and customer service skills, and have the ability to work well in a fast-paced, deadline driven environment.

Arizona State University offers a comprehensive benefits package that includes valuable employee benefits to enhance the total compensation of its staff. This package includes: (Click here to explore options)

• Tuition Reduction Program for staff members, their spouses, and dependents, available on day one.
• Low-cost health, dental, vision, and life insurance benefits.
• Retirement program designed to promote long-term savings and provide income upon retirement.
• Paid time for volunteer and professional development.
• Wellness program for preventative health education and screenings.
• Disability and leave program for income protection.
• Employee assistance for free and confidential behavioral health services

Department Name

College of Global Futures

Full-Time/Part-Time

Full-Time

Grant Funded Position

This is not a grant funded position and is not contingent on future grant funding.

Salary Range

$42,000 - $48,000 per year; DOE

Essential Duties

• Coordinates travel and accommodation arrangements and processes travel authorizations and claims in Concur Travel & Expense System for faculty, staff, and students, as well as making arrangements and processing travel expense reimbursements for external consultants and guest speakers through Workday.
• Processes payment of speaker fees, honoraria, and expense reimbursements.
• Monitors and reconciles travel card expenditures.
• Maintains record-keeping systems; prepares special and recurring reports containing specialized or sensitive information.
• Responds to inquiries providing information requiring comprehensive knowledge of university travel policies and procedures; interprets administrative decisions and policies to other staff.

Minimum Qualifications

Bachelor's degree in a field appropriate to the area of assignment AND three (3) years of related experience; OR, Any equivalent combination of education and/or experience from which comparable knowledge, skills and abilities have been achieved.

Desired Qualifications

• Experience using Concur Travel & Expense System or other similar travel and expense reimbursement system.
• Experience with Workday Financial Management System or other financial management system.
• Experience assisting others with arranging travel including airfare and lodging.
• Experience with procedures for and reconciliation of expenditures charged to company credit or travel cards.
• Evidence of effective verbal and written communication skills.
• Experience in customer service and problem solving.
• Experience building and maintaining effective working relationships.
• Experience in preparing detailed reconciliations and expense tracking reports.
• Experience with computer applications (MS Excel, Word, Outlook, Adobe Acrobat, etc)

Working Environment

Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding, and manipulating a computer mouse; required to stand for varying lengths of time and walk moderate distances to perform work Frequent bending, reaching, lifting, pushing and pulling up to 25 pounds Regular activities require ability to quickly change priorities which may include and/or are subject to resolution of conflicts Ability to clearly communicate verbally, read, write, see and hear to perform essential functions

Department Statement

In the College of Global Futures, we prepare our students to address some of the greatest challenges of our time, from ensuring the social benefits of powerful new technologies and creating just and sustainable futures, to exploring solutions to emerging issues that transcend the limitations of conventional thinking. Through our schools and expert faculty focused on sustainability, ethical innovation, complexity and our oceans, we empower our students to make smart decisions about the future so that they are able to meet the global challenges of today and tomorrow. The College of Global Futures is part of the Julie Ann Wrigley Global Futures Laboratory, the world’s first comprehensive, university-based approach to ensuring a habitable planet and a future where well-being is attainable for all humankind.

ASU Statement

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report
In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU PD at 480-965-3456.

Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources .

Employment Verification Statement

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Instructions to Apply

Application deadline is 3:00PM Arizona time on the date indicated.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.

Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.

ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.

Only electronic applications are accepted for this position.

IMPORTANT NOTE: What is the meaning of “equivalent combination” in the minimum qualifications? It means one year of higher education or 24 credit hours, is equal to one year of experience. For example, a four year Bachelor’s degree is equal to four years of experience.