ADMIN MGR 1 (Management Services Officer)

Chief Administrative Officer for the Transportation & Energy Cluster. Administrative Services Cluster within the Office of Research (OR) provides administrative support for business operations and research activities in support of the organized research units, centers, programs, and institutes reporting to the Office of Research (OR). Over the course of a fiscal year, the units within the Cluster employ more than 380 employees, including over 100 graduate students and 100 undergraduate students. These units are 95% soft-funded with state, federal, foundation, industry, and gift funds. Expenditures total ~$30 million/year. The Centers are located in multiple locations, including 28,000 ASF in the campus’ West Village neighborhood, and 5,800 ASF in Jungerman Hall. The Transportation & Energy Cluster" provides support to a number of high-profile units, including the Institute of Transportation Studies, the Energy and Efficiency Institute, and the Air Quality Research Center. Within these units are “sub centers” including the Electric Vehicle Center, the National Center for Sustainable Transportation, the Sustainable Transportation Energy Pathways Program, several international centers, and the Western Cooling Efficiency Center. Further, the Cluster hosts two graduate PhD-granting programs: Transportation, Technology and Policy, and Energy Systems. It also sponsors a comprehensive program of events, seminars, conferences, and workshops, and is the only sub-college unit on campus with its own development officers, raising, on average, $4-5 million/year.

Job Summary

The Chief Administrative Officer (CAO) will provide leadership, management, and operational support to a cluster of research units including the Institute of Transportation Studies (ITS), the Energy and Efficiency Institute (EEI), and the Air Quality Research Center (AQRC). collectively referred to as the Transportation and Energy Cluster". Under the direction of the Transportation and Energy Cluster Academic Directors, the CAO will manage the daily operations and overall administration for a number of units, initiatives, research programs and centers receiving support through an Office of Research administrative services cluster. Provide leadership for planning and management of financial and business operations. Oversee and manage contracts and grant activities, gift administration, recharge rate development, state and federal funds, staff and academic personnel, student affairs, information technology, research and teaching support, safety and liability, space use and facility maintenance, administrative policy and procedures, development, and outreach and public relations.

RECRUITMENT PERIOD ONE MONTH: Applicants will be screened after two weeks; and then on a weekly basis. The position can be filled prior to the apply by date.

Position Information

PHYSICAL DEMANDS

• Up to 25 Pounds (Light) – OCCASIONALLY
• Close Visual Acuity (e.g., viewing a computer screen; using measurement devices) – CONSTANTLY

WORK ENVIRONMENT

• Valid California driver’s license to travel between campus locations and off-campus locations to attend meetings, seminars and conferences.
• Work flexible schedule including evenings and weekends as needed to meet operational needs.
• Restrictive vacation during peak periods such as fiscal year-end close (June/July). Travel between campus locations, and between on- and off campus locations.
• The Smoke and Tobacco Free Environment policy is intended to provide a healthier, safer, and more productive work and learning environment for the entire UC community. The University of California prohibits smoking and tobacco use at all University owned or leased properties, or facilities operated by UC staff or faculty. Smoking and tobacco use are strictly prohibited in indoor and outdoor spaces, parking lots, residential space, and University vehicles. https://ucdavispolicy.ellucid.com/documents/view/271

MINIMUM QUALIFICATIONS

Minimum Education/Experience:

• Bachelor’s degree (in a relevant discipline such as finance, accounting or business administration) or equivalent work experience.
• Five years or more of increasingly responsible business management experience to oversee a complex and diverse group of units and programs in the areas of strategic planning and analysis, budget and finance, human resources, space and facility requirements, information technology, and teaching/research laboratory needs.
• Experience in complex financial planning and budget analysis in the areas of federal, state, and private sponsor funding, contract and grant administration, recharge rate development, and generally accepted accounting principles and practices.
• Human resource experience to recruit, supervise, train, evaluate, motivate, resolve problems/conflicts, conduct performance management, discipline, and build effective service-oriented, team environment.
• Experience analyzing, interpreting, and communicating policy and procedures in all areas pertinent to academic/research-related operations and programs or other business-related operations. Experience using interpersonal, oral and written communicate skills to share information with all levels of personnel and with diverse populations within the Unit, campus, and outside agencies.

Minimum Knowledge, Skills, and Abilities (KSA):

• Demonstrated advanced skills using Excel and other Microsoft Office products (Word, PowerPoint, etc) or other automation tools to perform complex spreadsheet analyses, formulate and prepare complex reports, and prepare sophisticated presentations.
• Strategic planning, analytical and program evaluation skills to continually examine systems, provide sound recommendations, and develop or revise current situations.

PREFERRED QUALIFICATIONS

Preferred Education/Experience:             

• Experience leading business-process improvement, organizational-change initiatives, and information-systems implementations.
• Experience in analyzing complex information and problems in an objective manner. Provide recommendations and alternatives to help inform the decision-making process, establish priorities, select appropriate course of action, and resolve conflicts.
• Experience with the development of organizational structures, delegating, developing policies and procedures and implementation.
• Experience implementing the principles of performance management, multiculturalism and diversity, coaching skills to enhance staff contributions to department mission.
• Skills, knowledge, and experience in the principles and practices of business management to effectively and ethically manage and oversee complex operations in the areas of space and facility requirements, information technology, and teaching/research laboratory needs.

Preferred Knowledge, Skills, and Abilities (KSA):

• Possess business and leadership savvy and demonstrates the ability to collaborate.
• Leads in a responsible, value-driven, high-quality and cost-effective manner.
• Displays accuracy and attention to details; highly organized.

SPECIAL REQUIREMENTS

Background Check

This position is a critical position and subject to a background check. Employment is contingent upon successful completion of background investigation including criminal history and identity checks. 

Diversity, Equity, Inclusion and Belonging

At UC Davis, we’re solving life’s most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don’t just maintain - we improve. We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds, and you belong here. As you consider joining UC Davis, please explore our Principles of Community , our Clinical Strategic Plan and strategic vision for research and education, and our latest efforts to outgrow the expected . The University of California, Davis is an Equal Opportunity/Affirmative Action Employer.  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status. 

For the University of California’s Affirmative Action Policy please visit: https://policy.ucop.edu/doc/4010393/PPSM-20 . 

For the University of California’s Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination .