Research Advancement Administrator

99703BR

Campus: Downtown Phoenix

Resrch Advancement Admin

Job Description

Watts College of Public Service and Community Solutions Research Advancement Team seeks a Research Advancement Administrator (RAA).  As a member of the pre-award team this position provides primarily pre-award assistance to research investigators within the Schools of the College and Centers’ in the area of proposal preparation, budget development, submissions, and post submission actions.  Advancement staff also serve as liaisons across campus between colleges, schools, departments and research investigators in their interactions with the Office of Research and Sponsored Project Administration (ORSPA) and external sponsors.  

The ideal candidate has a basic understanding of adhering to guidelines, budgeting/or prior experience with grant proposal submissions. This is an early to mid-career track position (level 2 of 6) with opportunities to increase complexity and advancement based on job performance. If you are interested in a collaborative, fast-paced environment and the opportunity to learn then this position is for you!   

This position is "full remote" which is an arrangement where employees spend 100% of their regular workweek at another location other than an ASU work location.

Job Family

Research Operations

Department Name

PUBSRV Research

Full-Time/Part-Time

Full-Time

VP Code

VP/EXEC VICE PROV DPC

Grant Funded Position

This is not a grant funded position and is not contingent on future grant funding.

Salary Range

$48,000 - $58,000 per year; DOE

Essential Duties

• Performing funding searches to help identify opportunities 
• Reviewing funding announcements and providing guidance on eligibility and sponsor requirements 
• Contacting sponsors for clarification of application guidelines 
• Providing assistance drafting budget justifications in conjunction with PI/Unit 
• Assisting sub-recipients with questions related to completing sub-recipient commitment forms 
• Preparing sponsor budget forms or creating acceptable budget formats 
• Assisting and completing other sponsor required forms and review for compliance (current and pending support, bio sketches) 
• Completing administrative information according to sponsor guidelines 
• Completing and routing all internal forms using information provided by PI/Unit 
• Verifying cost sharing required by sponsor.  
• Uploading files for sponsors requiring electronic submission.  
• Reviewing proposals against guidelines before sending to the Office of Research and Sponsored Project Administration.  
• Submitting applications via ASU’s online system to Office of Research and Sponsored Project Administration for review, signature, and transmittal to sponsor.  
• Assisting with post submission action items requested by the sponsor such as Just In Time requests, revised budgets, scope of work, additional certifications, etc.  
• Assisting in non-transactional award management, which may include but are not limited to: Guidance and assistance in preparing administrative post award management including At-Risks, Pre-Award Costs, re-budgets, No Cost Extensions.  
• In conjunction with and in support of ORSPA, provide assistance and support securing additional information during negotiations as necessary 
• Acts as administrative resource to ASU research investigators and ORSPA staff to resolve problems. 
• Interact with diverse groups responding to inquiries (faculty, staff, students, ORSPA, OKED, etc.) in a timely manner using effective interpersonal communication, critical thinking and problem-solving skills and methods as appropriate to address questions and/or concerns; in accordance with University and Sponsor guidelines; 
• Works independently under deadlines, manages multiple responsibilities and duties, with interruptions, and in unclear and/or changing situations;
• Looks for/suggests workflow process improvements and collaborative efficiencies within unit and college;
• Other duties and responsibilities as assigned.

Minimum Qualifications

Bachelor's degree in a related field. Three years of experience in a field appropriate to the area/unit of assignment OR Any equivalent combination of education and/or experience from which comparable knowledge, skill and abilities have been achieved.

Desired Qualifications

• Demonstrated knowledge of a wide variety of sponsors Federal, State, Local, Foundation and/or ability to read funding announcements and become knowledgeable on new sponsors.
• Experience problem solving, critical thinking, and time management skills; demonstrated evidence of multitasking while producing accurate output; demonstrated evidence of meeting deadlines for multiple projects.
• Experience working independently as well as a member of a unit team, and larger interdisciplinary business team. 
• Demonstrated knowledge of:  higher education, Board of Regents practices, Research and Sponsored Projects (RSP) Manual on policies and procedures.
• Demonstrated knowledge of ASU systems including ERA, PeopleSoft, and Research Analytic Reports.  
• Evidence of effective communication skills and a high level of customer service.
• Experience with technology skills including Microsoft Office Suite; Excel, Adobe Pro Acrobat experience

Working Environment

• This position is 100% remote and assigned to the Watts College at the Downtown Campus of ASU
• Activities are subject to extended periods of sitting. Visual acuity and manual dexterity associated with daily use of desktop computer; bending, stooping, reaching and lifting up to 20 pounds. 
• Ability to clearly communicate to perform essential duties. 
• Ability to work both independently or within a complex structured team. Normally receives no instructions on routine work and general instructions on new assignments with review of completed tasks. 
• Exercises judgment within generally defined practices & policies in selecting methods & techniques for obtaining solutions.
  

Department Statement

The Watts College of Public Service and Community Solutions embraces students and faculty dedicated to rigorous education and research in the service of social and economic change. Areas of expertise include: improving the quality of life for individuals and families from all backgrounds; innovative approaches to public management; and nonprofit leadership and organizational effectiveness. We partner with those intent on addressing critical social issues and are confident that Phoenix and the State of Arizona can be exemplars for the future.

ASU Statement

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.

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Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.

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Employment Verification Statement

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Fingerprint Check Statement

This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.

Instructions to Apply

Application deadline is 3:00PM Arizona time on the date indicated.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.

Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.

ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.

Only electronic applications are accepted for this position.