Office Manager

Oregon State University, United States

Updated: 3 months ago
Location: Corvallis, OREGON
Deadline: 21 Feb 2024

Position Details
Position Information


Department Radiation Center (RIP)
Position Title Office Manager
Job Title Office Manager
Appointment Type Professional Faculty
Job Location Corvallis
Benefits Eligible Full-Time, benefits eligible
Remote or Hybrid option?
Job Summary
The Radiation Center at Oregon State University (OSU). is seeking an Officer Manager. This is a full-time (1.00 FTE), 12-month, professional faculty position.

The Radiation Center is a unique institutional facility designed to provide support to instructional and research programs for all OSU departments and to other organizations statewide, nationally, and internationally. The Radiation Center occupies approximately 45,000 square feet of floor space and houses the Oregon State TRIGA reactor (OSTR), which is licensed to operate continuously at a power level of 1.1 MW. There are approximately 30 permanent employees located at the Radiation Center as well as research personnel on a temporary basis. The Center also houses the Department of Nuclear Engineering and Radiation Health Physics and the Chemistry Department’s programs in radiation chemistry.
The purpose of this position is to serve as the RC Director’s confidential administrative assistant and office manager; to act as liaison between the Director’s office and the general public, university, corporate, industrial and government contacts, faculty, staff students and visitors; to provide administrative support and guidance for personnel. The incumbent will manage day-to-day office support for building residents, and supervise the clerical staff.
Why OSU?
Working for Oregon State University is so much more than a job!
Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don’t wait for challenges to present themselves — we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all.
FACTS:
• Top 1.4% university in the world
• More research funding than all public universities in Oregon combined
• 1 of 3 land, sea, space and sun grant universities in the U.S.
• 2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties
• 7 cultural resource centers that offer education, celebration and belonging for everyone
• 100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates
• 35k+ students including more than 2.3k international students and 10k students of color
• 217k+ alumni worldwide
• For more interesting facts about OSU visit: https://oregonstate.edu/about
Locations:
Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport.
Oregon State’s beautiful, historic and state-of-the-art main campus is located in one of America’s best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances.
Total Rewards Package:

Oregon State University offers a comprehensive benefits package with benefits eligible positions that is designed to meet the needs of employees and their families including:
• Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents.
• Free confidential mental health and emotional support services, and counseling resources.
• Retirement savings paid by the university.
• A generous paid leave package, including holidays, vacation and sick leave.
• Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities.
• Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program.
Future and current OSU employees can use the Benefits Calculator to learn more about the full value of the benefits provided at OSU.
Key Responsibilities
40% Administrative Support to the Director
40% Administrative Support to the Center
20% Supervision of Clerical Staff
What You Will Need
  • Bachelor’s Degree in Business Administration or related field and a minimum of three years’ experience providing advanced administrative support, or an equivalent combination of education, training and experience.
  • Experience using Concur, Banner, Benny Hire, BennyBuy, Outlook, HRSC Employee Portal, Drupal.
  • Experience with Microsoft 365 using Word, Excel and Access.
  • Demonstrated ability to maintain confidentiality of personnel and departmental records.
  • Demonstrated ability to coordinate effort, communication, tasks and priorities between departments and agencies.


This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months.
What We Would Like You to Have
  • Prior experience in administrative role for OSU or higher education experience in the Academic industry.
  • Demonstrated experience assisting in the management of long- and short-term goals and objectives.
  • A demonstrable commitment to promoting and enhancing diversity.
Working Conditions / Work Schedule
Pay Method Salary
Pay Period 1st through the last day of the month
Pay Date Last working day of the month
Recommended Full-Time Salary Range $44,496- $75,516
Link to Position Description
https://jobs.oregonstate.edu/position_descriptions/19982

Posting Detail Information


Posting Number P07753UF
Number of Vacancies 1
Anticipated Appointment Begin Date 03/18/2024
Anticipated Appointment End Date
Posting Date 02/07/2024
Full Consideration Date
Closing Date 02/21/2024
Indicate how you intend to recruit for this search Competitive / External - open to ALL qualified applicants
Special Instructions to Applicants
When applying you will be required to attach the following electronic documents:
1) A resume/CV; and
2) A cover letter indicating how your qualifications and experience have prepared you for this position.
  • Starting salary within the salary range will be commensurate with skills, education, and experience.


You will also be required to submit the names of at least three professional references, their e-mail addresses and telephone numbers as part of the application process.
For additional information please contact:
Dina Pope
[email protected]
541-737-7052
OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community.
OSU will conduct a review of the National Sex Offender Public website prior to hire.
OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system. This job has “critical or security-sensitive” responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our Background Checks website including the for candidates section for more details. If you have questions or concerns about the pre-employment check, please contact OSU’s Employee and Labor Relations team at [email protected] .

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