Office Specialist 2

Details

Posted: 03-May-24

Location: Corvallis, Oregon

Salary: Open

Categories:

Other Staff/Administrative
Staff/Administrative

Internal Number: 151611

Internal Job Number: P04710CT

Description:

This recruitment will be used to fill one full-time Office Specialist 2 position for the OSU Extension Service in Umatilla County at Oregon State University (OSU). This position is located in Milton-Freewater, Oregon. To learn more, go to https://extension.oregonstate.edu/umatilla and https://www.co.umatilla.or.us/ .
Please note that we are also seeking applications for a full-time Office Specialist 2 at the Extension Service County Office in Hermiston, Oregon (https://jobs.oregonstate.edu/postings/151569 ). We encourage applicants to apply to both positions.
This Office Specialist 2 position serves the Oregon State University Extension Service in Umatilla County. This position is located in Milton-Freewater, Oregon. This position has a priority designation for working with Spanish speaking audiences through using bilingual skills.
The OSU Extension Service engages the people of Oregon with research-based knowledge and education that strengthen communities and economies, sustain natural resources, and promote healthy families and individuals. The Extension Service has a presence in each of the Oregon's 36 counties.
The Office Specialist will be a team member who will assist OSU Extension Umatilla County Office with the mission of engaging the people of Oregon and delivery of educational programs and services to the people of Umatilla County. This Office Specialist 2 position provides high-level administrative support using computerized database management systems, email, and the Microsoft Office applications for Umatilla County. This individual works closely with the OSU Extension Umatilla County Administrative Office Manager, the Extension Eastern Regional Director, and collaboratively with the faculty, and staff to provide an efficient and professional office atmosphere. This Office Specialist 2 performs various administrative and office support functions such as preparing correspondence, filing, desktop publishing, website and social media management, purchasing inventory, invoicing, reconciling publication inventory, preparing reports, handling information requests, receiving visitors, financial accounting, and scheduling meetings. This individual works with public on the phone, through email, walk-in visitors, and possibly at workshop/field days in an administrative support role.
About the division
The Division of Extension and Engagement (Division) is core to Oregon State University's mission. The Division helps create real solutions and positive impact across Oregon and beyond. The Division is aligned under the leadership of the Vice Provost for Extension and Engagement. To learn more about our Division and its core units and initiatives, please visit our Division website : https://engagement.oregonstate.edu/.
The Division has built the capacity and expectation for employees to use digital communications and technologies in the modern-day workplace. This reflects our demonstrable commitment to using digital communications tools and changing technologies as a primary way to raise Oregonian's awareness of and engagement with our organization, programs and resources.
Commitment to inclusive excellence
Oregon State University is committed to a culture of belonging and collaboration. We envision collaborative and respectful environments that are safe, inclusive, and welcoming. All employees are responsible for achieving this commitment. This commitment includes, but is not limited to, complying with Civil Rights and Language/Visual Access regulations.
OSU Division of Extension and Engagement's Diversity, Equity, and Inclusion
https://extension.oregonstate.edu/about/diversity-equity-inclusion

OSU Mission Statement
https://leadership.oregonstate.edu/trustees/about-board/oregon-state-university-mission-statement

Minimum Qualifications (Staff) / Guidelines (Faculty):

Two years of general clerical experience. One year of which included typing, word processing, or other experience generating documents; OR An Associate's degree in Office Occupations or Office Technology; OR Graduation from a private school of business with a Certificate in Office Occupations or Office Technology and one year of general clerical experience. College courses in Office Occupations or Office Technology will substitute for the required experience on a year-for-year basis.

Requirements :

• Bilingual skills (English/Spanish).
• Evidence of clear and effective oral and written communication skills.
• Demonstrates a commitment to collaborative and respectful learning and working environments that are safe, inclusive, and welcoming.
• General knowledge and ability to use computers, including proficiency with information technology, professional office software and collaborative work platforms (e.g., such as or similar to Microsoft applications Outlook, Word, Excel, Powerpoint, etc.)
• Experience using and updating multiple forms of digital communication systems, including websites, email newsletters, social media, video conferencing technology (e.g., Zoom, Microsoft Teams) and other tools in a changing technological environment.
• Must be able to administer multiple tasks in a timely manner.
• Excellent time management skills and priority decision making.
• Ability to work with the public and OSU faculty and staff in a professional and confidential manner.
• Ability to provide exceptional customer service to clients.
• Ability to work independently with minimal supervision.

This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months.

Type:

8:00 am – 5:00 pm, Monday-Friday. The majority of the assignment will be in Milton-Freewater, with support for Pendleton one day per week.

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About Oregon State University
Oregon State is a leading research university located in one of the safest, smartest, greenest small cities in the nation. Situated 90 miles south of Portland, and an hour from the Cascades or the Pacific Coast, Corvallis is the perfect home base for exploring Oregon?s natural wonders.Oregon State University has always been a place with a purpose ? making a positive difference in quality of life, natural resources and economic prosperity in Oregon and beyond. Through discovery, innovation and application, we are meeting challenges, solving problems and turning ideas into reality.Founded in 1868, Oregon State is the state?s Land Grant university and is one of only two universities in the U.S. to have Sea Grant, Space Grant and Sun Grant designations. Oregon State is also the only university in Oregon to hold both the Carnegie Foundation's top designation for research institutions and its prestigious Community Engagement classification.As Oregon?s leading public research university, with $261.7 million in external funding in the 2011 fiscal year, Oregon State?s impact reaches across the state and beyond. With 12 colleges, 15 Agricultural Experiment Stations, 35 county Extension offic...es, the Hatfield Marine Sciences Center in Newport and OSU-Cascades in Bend, Oregon State has a presence in every one of Oregon?s 36 counties, with a statewide economic footprint of $2.06 billion.Oregon State welcomes a diverse student body of over 26,000 students from across Oregon, all 50 states and more than 100 countries. They can choose from more than 200 undergraduate and more than 80 graduate degree programs, including over 30 degrees online offered through Oregon State Ecampus. Oregon State increasingly attracts high-achieving students, with nationally recognized programs in areas such as conservation biology, agricultural sciences, nuclear engineering, forestry, fisheries and wildlife management, community health, pharmacy and zoology.Oregon State also ranks high in sustainability, fourth among universities nationwide for using renewable energy and first in the Pac-12 Conference. And our students literally help power the university: 22 exercise machines at Oregon State University has always been a place with a purpose ? making a positive difference in quality of life, natural resources and economic prosperity in Oregon and beyond. Through discovery, innovation and application, we are meeting challenges, solving problems and turning ideas into reality. For more information visithttp://www.ohsu.edu/xd/about/index.cfm.The 400-acre main campus in Corvallis includes a Historic District, making Oregon State one of only a handful of U.S. university campuses listed on the National Register of Historic Places. The district includes such icons as Weatherford Hall, the Memorial Union and Benton Hall, the oldest building on the oldest building on campus.OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community.
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