Office Manager

Job Description

What We Are Looking For

The Office Manager is an administrative position that supports the Department of Communication Sciences and Disorders at Baylor University. The ideal candidate will have strong organizational, writing, priority, and time management skills. 

An Associate's Degree, three years of relevant work experience, and an active Christian faith are required. A Bachelor's Degree and five years of relevant work experience is preferred. 

Applicants must be currently authorized to work in the United States on a full-time basis.

What You Will Do

• Act as the procurement manager for residential academic and clinical offices, academic and clinical faculty, and residential research faculty
• Act as the procurement manager for online faculty and staff
• Oversee technology needs, including procurement, replacement, set-up, and distribution needs for 35 full time faculty members and 15 staff members (online and residential)
• Maintain accurate spending reports in conjunction with the Chair and Financial Manager
• Provide budget reports and assistance as requested for variety of funding sources to departmental leadership and research faculty
• Act as a budgeting liaison for student support specialists and departmental leadership
• Act as the departmental liaison with financial managers 
• Oversee adjunct pay for 20-25 online faculty members 
• Oversee student employment processes, including hiring, scheduling, and Ignite approval for hours works for undergraduate student employees 
• Oversee student financial disbursement processes
• Maintain faculty communication lists, hiring processing, and supplementary paperwork for residential, online, and undergraduate program faculty 
• Manage day-to-day operations of the office 
• Develop, implement, and adhere to office policies and procedures 
• Serve as a reference on interpretation or clarification of procedures and processes 
• Collaborate with department staff on management and planning of events such as faculty meetings, graduation celebrations, and undergraduate and graduate retention events; occasional after hours participation is required 
• Develop and maintain working knowledge of applicable University tools and systems
• Assist and manage special projects and initiatives 
• Maintain confidential, purchasing, personnel, and department records
• Maintain, complete, and organize data entry
• Maintain confidentiality of records and other pertinent information 
• Interface with students, faculty, administration, and visitors to support Baylor's mission 
• Ability to comply with University policies 
• Maintain regular and punctual attendance 
• Perform all other duties as assigned to support Baylor's mission 

Required Job Qualifications

• Ability to communicate and work effectively in an academic setting, with outstanding oral communication, written communication, and interpersonal skills
• Flexibility and willingness to take initiative
• Ability to manage multiple simultaneous projects and to balance competing priorities
• Commitment to continual development of professional knowledge and skills
• Collaborative and professional relationship skills
• Attention to details  

Desired Job Qualifications

•  Bachelor's degree and five years of relevant work experience are desired

What You Can Expect

As part of the Baylor family, eligible employees receive a comprehensive benefits package that includes medical, dental, and vision insurance, generous time off, tuition remission, and outstanding automatic retirement contributions. Baylor has a comprehensive benefits plan that supports you and your family’s wellbeing and allows you to be a part of the life of a vibrant and active college campus.  To learn more, go to Baylor Benefits & Advantages.

Explore & Engage

Learn more about Baylor  and our strategic vision, Illuminate .  Also, explore our great hometown of Waco  and the many opportunities to engage locally.   If you are new to Central Texas, This is Waco!

About Us
Baylor University is a private not-for-profit university affiliated with the Baptist General Convention of Texas. As an Affirmative Action/Equal Opportunity employer, Baylor is committed to compliance with all applicable anti-discrimination laws, including those regarding age, race, color, sex, national origin, military service, genetic information, and disability. Baylor’s commitment to equal opportunity and respect of others does not undermine the validity and effect of the constitutional and statutory protections for its religious liberty, including, without limitation, the religious organization exemption under Title VII of the Civil Rights Act of 1964, the religious exemption to Title IX of the Education Amendments of 1972, and the Free Exercise Clause of the First Amendment to the United States Constitution, among others.  Baylor encourages women, minorities, veterans, and individuals with disabilities to apply. EEO/M/F/Vets/Disabled

Job Info

• Job Identification 16718
• Job Category Staff
• Posting Date 05/08/2024, 02:55 PM
• Degree Level Associate
• Job Schedule Full time
• Locations 1428 S 5th Street, Waco, TX, 76706, US