Department Coordinator V - R104655

Department:

Location: Health Sciences Center

Time Type:

Full time

Worker Type:

Regular

Job Req ID: R104655

Minimum Requirements:

Bachelor's degree in a related field and two (2) years of relevant experience or an equivalent combination of education and experience. Grade 5 (Hourly)

Position Description:

The Center for Predictive Medicine (CPM) is seeking a Department Coordinator V to team with the business office on HSC Campus.  The Department Coordinator V will provide administrative and financial support services for members of the Center under the direction of the Director of CPM Business Unit Administration.  The successful candidate will have demonstrated experience with the essential duties and responsibilities with the ability to seek out information and solve problems. 

Essential Duties and Responsibilities

• Prepare and monitor requisitions, journal vouchers, and payment requests.
• Compose meeting notes, administrative reports, annual reports, departmental forms, and documents.
• Maintain CPM Outlook calendar and address book.
• Request quotes for maintenance and service agreements.
• Initiate and track PSCs, Department Agreements and Single and Sole Source Justification Forms.
• Complete and monitor ProCard and account reconciliations.
• Order and maintain office supplies.
• Prepare Travel Expense Reports and act as proxy, make travel reservations, and review travel reimbursements.
• Review and update Archibus space management system.
• Coordinate and organize special events.
• Develop and maintain business standard operating procedures.
• Assist in training administrative staff.
• Other related duties as assigned.

Preferred Qualifications

Proficiency with Microsoft Office products.

Experience with BA, Onbase, PeopleSoft Financials, Archibus, and Power BI reports.

Knowledge of UofL purchasing policies and procedures.

Compensation will be commensurate to candidate experience.

Equal Employment Opportunity

The University of Louisville is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, sex, age, color, national origin, ethnicity, creed, religion, disability, genetic information, sexual orientation, gender, gender identity and expression, marital status, pregnancy, or veteran status. If you are unable to use our online application process due to an impairment or disability, please contact the Employment team at [email protected] or 502.852.6258.

Assistance and Accommodations

Computers are available for application submission at the Human Resources Department located at 215 Central Avenue, Ste 205 - Louisville, Kentucky 40208.

If you require assistance or accommodation with our online application process, please contact us by email at [email protected] or by phone 502-852-6258.