Coordinator

101212BR

Campus: Tempe

Coordinator

Job Description

This job posting is only open to current Arizona Board of Regents employees (Arizona State University, University of Arizona, or Northern Arizona University).

ASU TRIO Programs seeks a Coordinator for the Upward Bound at Tempe (UBT) program. Under the supervision of the Program Director, the Coordinator develops, implements, and oversees secondary and postsecondary academic advising components as well as coordinates the tutorial/lab components and workshops, conducts academic testing for all program participants, provides “College Planning” course instruction, monitors academic progress, prepares for and conducts “High School/College Success” parent/participant conferences, compiles and analyzes statistical data, and assists in various other related duties such as coordinating with and supporting other ASU TRIO programs which generate in providing participants with skills and the motivation necessary to enter and complete a program of secondary and postsecondary education.

The ideal candidate must work well in a fast‐paced, flexible environment, provide a high level of customer service to both the university and external communities, and make strong contributions both as an individual and as a team player.

Days and Schedule: Work location is primarily at the Tempe campus; however, incumbent may be required to travel to off-campus events and other ASU campuses to perform work driving their own vehicle. This position is a Full time position from Monday thru Friday 8AM to 5PM, evenings and weekends may be occasionally be required.

Department Name

Upward Bound Tempe

Full-Time/Part-Time

Full-Time

VP Code

EDUC OUTRCH & STDT SVCS

Scope of Search

Arizona Board of Regents

Grant Funded Position

This is a grant funded position. Continuation is contingent on future grant funding.

Salary Range

$47,000 per year

Essential Duties

• Prepare for and implement the annual student recruitment cycle and orientation of program participants and parents.
• Develop, implement, and oversee the high school academic advising component. (i.e., monitor high school progress of participants towards graduation and postsecondary admission requirements, supervise supplemental instruction program, develop and maintain working relationships with high schools and postsecondary institutions, arrange and conduct academic progress meetings with participants and their instructors/counselors, maintain academic files, advise program staff on participants’ academic status and needs, prepare data reports regarding academics).
• Coordinate the tutorial/lab components; train, supervise and evaluate assigned staff. Organize, coordinate and conduct pertinent academic testing for all program participants as required; gather, evaluate, analyze and report testing data.
• Teach the program’s “College Planning” courses; prepare curriculum, assignments, classroom activities and materials including FAFSA and financial literacy components. Plan, coordinate and execute enrichment activities that will foster and encourage personal (i.e., intellectual, cultural, and social) development as well as help solidify the participants’ desire/pursuit of a postsecondary education.
• Prepare for and conduct “High School/College Success” parent/participant conferences as well as assist with the coordination of parent/participant workshops.
• Direct and implement retention and tracking data-gathering activities pertaining to program past participants; compile statistical data and prepare data analysis reports.
• Develop, implement, and oversee postsecondary academic advising and financial assistance components.
• Assist the Program Director in preparing proposals and reports as required by the U.S. Department of Education, Arizona State University, and other organizations.
• Present workshops for community, university, state and/or regional/national associations.
• Serve on university committees and participate in local, state and regional/national professional organizations.
• Research, develop, implement and assess programs
• Develop budgets and monitor expenditures
• Supervise students and/or staff
• Develop and deliver presentations to groups
• Perform all other related duties as assigned
• Position requires work on weekends and evenings. Altered weekly work schedule, minimum of 40 hours per week. The general work schedule is:
  • Academic Year Component – August through May, Mondays through Saturdays, 8AM- 5PM, some evenings & holidays
  • During Summer Component, staff work between June through July, Mondays through Fridays, 3PM-12AM (residential) or, some all-day events/activities (anytime between 7AM to midnight), weekends & holidays

Primary work location is on the ASU Tempe campus, however work for this position may occur at the approved target high schools within the Phoenix Union High School District; specifically, Alhambra High School, Carl Hayden Community High School, Cesar Chavez High School, and Maryvale High School.

Minimum Qualifications

Bachelor's degree in a field appropriate to the area of assignment AND three (3) years of related experience; OR, Any equivalent combination of education and/or experience from which comparable knowledge, skills and abilities have been achieved.

Desired Qualifications

• Experience with TRIO, educational equity organizations and/or similar college preparatory programs
• Experience with high school students (i.e., youth between the ages of 13 to 19 years old)
• Experience with diverse populations particularly those from low-income family backgrounds and first-generation to attend postsecondary institutions
• Experience with “high academic risk for failure” students and knowledgeable on high school curriculums and administrative procedures
• Demonstrated knowledge of financial aid, such as FAFSA and scholarships
• Experience in overcoming barriers similar to those confronting the program's target population
• Evidence of a Master’s degree in student affairs, higher education or related field
• Experience in using use of Microsoft Office Suite (e.g., Word, Excel, PowerPoint, Outlook, Publisher, Access), social media (e.g., Instagram, Facebook, Twitter, etc.), G Suite (e.g., Google Drive, Gmail, Hangouts, etc.) and ASU computer systems (e.g., Peoplesoft, Salesforce, Canvas, Zoom, Slack, etc.)
• Evidence of effective communication skills
• Evidence of being bilingual English/Spanish – speak, read, and write
• Experience with completing assigned projects in a timely manner and work well under priority deadlines
• Experience with grant writing, preferably federal grants
• Experience in planning, scheduling, and supervising the work of others

Working Environment

• Professionally represent department/program
• Sit or stand for prolonged periods of time
• Work collaboratively across various departments within the University as well as with diverse populations and groups
• Use computers effectively – including inputting, reviewing and retrieving information, extended periods of viewing screen and using mouse and keyboard
• Use critical thinking to make decisions and/or analyze data
• Communicate effectively 
• Walk throughout campus for meetings or events, regardless of the weather
• Work collaboratively to achieve objectives
• Use of reliable transportation is needed to travel to offsite project locations
• Travel on buses to supervise participants on in-state/out-of-state field trips, when applicable
• Ability to lift 35 pounds

Department Statement

Educational Outreach and Student Services (EOSS) is committed to enrolling all qualified students at Arizona State University and assisting them in their academic success. EOSS provides a broad range of services and support to students and prospective students ranging from outreach efforts with K-12 schools, orientation programs for new freshman, bridge programs to assist the transition to a university environment, and a wide variety of services, programs and activities for enrolled students. EOSS has direct responsibility for multiple departments across four campuses, some of which include the Dean of Students, University Housing, Health Services, Counseling Services, Disability Resources, the Memorial Union, TRIO programs, Sun Devil Fitness, Student Government, Student Media, Career Services, Access ASU and others.

ASU Statement

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report
In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU PD at 480-965-3456.

Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources .

Employment Verification Statement

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Fingerprint Check Statement

This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.

Instructions to Apply

Application deadline is 3:00PM Arizona time on the date indicated.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.

Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.

ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.

Only electronic applications are accepted for this position.

IMPORTANT NOTE: What is the meaning of “equivalent combination” in the minimum qualifications? It means one year of higher education or 24 credit hours, is equal to one year of experience. For example, a four year Bachelor’s degree is equal to four years of experience.