College Corps Coordinator (Administrative Analyst/Specialist - Exempt I) - Office of Research and Sponsored Programs/ICCE

Apply now Job no:536798
Work type:Staff
Location:San Francisco
Categories:Unit 9 - CSUEU - Technical Support Services, Administrative, Temporary, Full Time

Working Title

College Corps Coordinator

SF State University

San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status.  Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager.

Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing [email protected].

San Francisco State is a 100% Smoke/Vapor-Free Campus.  Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties.

The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect  Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

This position may be a "designated position" in the California State University's Conflict of Interest Code.  The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission.

Department

Office of Research and Sponsored Programs/ICCE

Appointment Type

Temporary.

The Position will end on or before June 30, 2025. Permanent status cannot be earned in this position. This temporary position can be concluded prior to the stated temporary appointment end date, normally with a two-week notice period. Continuation of this temporary appointment is contingent upon performance evaluation and grant funding.  The possible grant funding extension is up to June 30, 2026. 

Time Base

Full-Time

Work Schedule

Monday through Friday; from 8:00 am to 5:00 pm

Anticipated Hiring Range

$5,167.00 per month ($62,004.00 annually)

Salary is commensurate with experience.

Position Summary

Under the direction of the ICCE Executive Director, the program coordinator will be responsible for a cohort of participating fellows and coordinate all student program activities, including but not limited to: promoting the initiative, recruiting students, overseeing processes, training and supporting student fellows, communicating with partner organizations, placing students in community service fellowships, tracking data, maintaining records, and collaborating across the university. The Program Coordinator ensures grant goals and requirements are met regarding the student experience, community partner engagement, and campus participation.

Position Information

Program Coordination, including but not limited to:

Responsible for a cohort team of assigned fellow students and be responsible for the following

• Data collection for California Volunteers and AmeriCorps reports through their online systems, such as eGrants (AmeriCorps) and America Learns to ensure completion of California Volunteers and AmeriCorps project requirements.
• Student compensation (includes review, track, approve, and reconcile student timesheets and payable time, and the implementation of monthly living allowance payment processes).
• Co-lead bi-weekly “Team CIRCLES” training modules that provide opportunities for fellows to reflect on what’s working, strategize challenges, and to participate in training to help them in their service to succeed. Additionally, guide their progress and cohort group projects.
• Coordination of associated travel (air, hotel, ground transportation, meals, etc.) for assigned college corps members. Prepare and process in a timely fashion all travel related advances and expense reimbursements after verifying charges, budget, and traveler eligibility. Consult with campus administration to resolve special circumstances related to international travel

Student and Community Engagement 

• Recruit, enroll, orient, train, supervise, support, and assess all SF State Corps student Fellows, includes marketing, applicant review and placement matching, and HR/Payroll requirements.
• Monitor and support students through active and on-going communications and meetings.
• Lead and collaboratively implement training modules for program for assigned Fellow cohort and participating community organizations.
• Responsible for coordination and implementation of events and initiatives to provide additional opportunities for fellow to engage, including but not limited Service Days. Prepare and coordinate ICCE student engagement lead fellows to facilitate these on and off campus events/activities.

Host Site Community Partner Engagement 

• Maintain active communication with community partners during both planning and implementation phases.
• Monitor community fellowship placements through regular communications and site visits with community-based partner organizations throughout the Bay Area.
• Track partner impact to meet program goals.

Campus and Outreach

• Conduct presentations and relevant workshops to the campus community and off-campus events, where needed.
• Work within ICCE and with all ICCE staff to plan for and integrate the College Corps program within ICCE, including working with ICCE staff to ensure ICCE communications and media (such as web and social media), represent the fellowship program, and that the fellowship program is branded correctly for representing both ICCE and grant funders.
• Conduct outreach promotion of College Corps and communication materials. Work includes both prints, online, and presentations.
• Maintain the College Corps program webpage, including brand image and consistency and accessibility compliance.
• Represent the program at community events. 

Other duties as assigned

Minimum Qualifications

• General knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.
• Working knowledge of and ability to apply standard theories, principles, practices, and techniques applicable to the program and/or administrative specialty to develop conclusions and make recommendations.
• Working knowledge of general practices, programs, and/or administrative specialties. Basic knowledge of and ability to apply fundamental concepts. Working knowledge of budget policies and procedures.
• Ability to learn, interpret, and apply a wide variety of policies and procedures relating to and impacting the applicable program, organizational unit, and/or administrative specialty.
• Knowledge of basic methods and procedures for research and statistical analysis and the ability to apply them.
• Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques.
• Ability to organize and plan work and projects including handling multiple priorities.
• Ability to make independent decisions and exercise sound judgment.
• Ability to compile, write, and present reports related to program or administrative specialty.
• Demonstrated ability to establish and maintain effective working relationships within and outside the work group and serve as a liaison for the organizational unit.

Preferred Qualifications 

• Bachelor's degree and/or equivalent training and administrative work experience involving the support of administrative policies, procedures, practices, or programs.
• Demonstrated experience working in community engagement or community service programs and working in higher education.
• Demonstrated experience with support of coordinating programs, services, or departments.

Environmental/Physical/Special

• Must be able to move boxes of paper, office supplies, and sidewalk sign A-Frame message boards, and outreach materials weighing up to 30 pounds.
• Must be able to bend, lift, move around tables and chairs for ICCE sponsored events.
• Occasional weekend and/or evening work will be required to provide outreach services and program-related events to on and off-campus communities. 

Pre-Employment Requirements

This position requires the successful completion of a background check.

Eligibility to Work

Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire.

Benefits

Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions.  SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve.

We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee.

CSUEU Position (For CSUEU Positions Only)

Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference.

Additional Information

SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS).

Thank you for your interest in employment with California State University (CSU).  CSU is a state entity whose business operations reside within the State of California.  Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception.  While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations.

CSU strongly encourages faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so.  Any candidates advanced in a currently open search process are encouraged to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to [email protected].

The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872.

Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time.

Advertised:March 28, 2024 (8:00 AM) Pacific Daylight Time
Applications close:Open Until Filled