Business Services Professional

University of Colorado Anschutz Medical Campus

Colorado School of Public Health | Central Administration

Business Services Professional

Position #: 820052 – Requisition #: 32673

Job Summary:

Join the Colorado School of Public Health (ColoradoSPH) as the Business Services Professional. This position is a key member of the school’s Central Administration and will provide an extensive array of independent professional and administrative support to the Dean, Associate Deans, and Assistant Deans within the ColoradoSPH.

This position is responsible for supporting special projects and initiatives, events, school symposia, and official school functions, such as high-level leadership recruitments, historical documentation oversight, school committees, and administrative activities on behalf of the Dean, Associate Deans, and Assistant Deans.

This role will support human resources and recruitment operations of the school’s leadership team, as well as act as a backup for financial/fiscal operations.

Key Responsibilities:

• Provide executive-level process coordination to facilitate meetings, visits, and events for special guests, visitors, and speakers (e.g. create agendas, book meeting rooms, send meeting invitations, coordinate catering, etc.).
• Support the executive-level recruitment process for leadership positions (Department Chairs, Associate Deans, etc.) as identified by and in support of the Dean; act as main point of contact for search committees and candidates.
• Coordinate airfare and hotel reservations for visitors and guest speakers.
• Manage special events and functions on behalf of school leadership (e.g. receptions, community gatherings, co-curricular training, Dean’s Speaker Series, recognition/awards ceremonies, etc.).
• Oversee event logistics, such as invites, room reservations, paperwork, event setup and cleanup, payments, badge access, risk management and compliance.
• Coordinate meetings for department and central administration leadership (e.g. room reservations, refreshments, agenda and document sharing, meeting minutes, etc.).
• Serve as initial contact for the Dean’s Office at the front desk; communicate with individuals to ensure a high-level of customer service.

This is a full-time position that reports to the Assistant Dean of Operations. This position will also receive direction from the Dean, Associate Deans, and Assistant Deans within the ColoradoSPH.

Work Location:

Why Join Us:

Hybrid – This position is located on the CU Anschutz Medical Campus in Aurora, CO. This role is eligible to work a hybrid schedule with at least two days of the week that can be worked from home. 

The Colorado School of Public Health (ColoradoSPH) is a unique and collaborative graduate school that combines the collective expertise of three Colorado universities: the University of Colorado Anschutz Medical Campus (CU Anschutz) in Aurora, Colorado State University (CSU) in Fort Collins, and the University of Northern Colorado (UNC) in Greeley, Colorado. The Colorado School of Public Health is the only accredited school of public health in the Rocky Mountain Region, attracting top tier faculty and students from across the country, and providing a vital contribution towards ensuring our region’s health and wellbeing. The school’s faculty, staff, and students work together to reach underserved populations, share knowledge, and conduct innovative research and community service to actively address public health issues including chronic disease, access to healthcare, environmental threats, emerging infectious diseases, costly injuries, and more. To learn more about the School, please visit: https://coloradosph.cuanschutz.edu/ .

The University of Colorado offers a comprehensive benefits package for eligible employees that includes health insurance, life insurance, retirement plans, tuition benefits, ECO pass, paid time off – vacation, sick, and holidays and more. To see what benefits are available, please visit: https://www.cu.edu/employee-services/benefits-wellness .

Diversity and Equity:

As the School of Public Health located within the University of Colorado on the Anschutz Medical Campus, we are committed to diversity, equity, and inclusive excellence in education and employment, by recruiting and supporting a diverse student body, faculty, and administrative staff. We strive to promote a culture of inclusiveness, respect, communication, and understanding and encourage applications from all racial and ethnic groups, persons with disabilities, and veterans, ensuring a safe and secure environment for our faculty, staff, students, and visitors.

The ColoradoSPH aims to build a diverse and representative academic community that recognizes the importance of social, economic, health, and environmental justice. We strive to promote equity, diversity, and to be a model of inclusive excellence.  As a tri-campus partnership, ColoradoSPH stands with academic, practice, and community partners nationwide to condemn racism, injustice, and inequity.

Please click here to learn more about our equity, diversity, and inclusion commitment statement and plan to dismantle structural racism:   https://coloradosph.cuanschutz.edu/about-us/diversity-inclusive-excellence .

The University of Colorado seeks individuals with demonstrated commitment to creating an inclusive learning and working environment. We value the ability to engage effectively with students, faculty and staff of diverse backgrounds.

Qualifications:

Minimum Requirements

• A bachelor’s degree in business, business administration, finance, accounting, education, social sciences, healthcare administration, public administration, communications, information systems or a directly related field from an accredited institution.
  • Substitution: A combination of education and related technical/paraprofessional experience may be substituted for the bachelor’s degree on a year for year basis.
• One (1) year of professional level experience.

Preferred Qualifications

• Experience working with Salesforce, Qualtrics, Cvent and Zoom.
• Prior experience working in higher education or a public health organization.
• Experience with event and meeting planning.
• Experience with MS Office applications.
• Experience with procurement, financial, budget, or fiscal operations.

Knowledge, Skills, and Abilities

• Ability to communicate effectively, both in writing and orally, with a variety of professionals, administrators, and constituent groups.
• Ability to establish and maintain effective relationships with faculty, staff, students, school campuses, university administrators, community partners, vendors, and contractors at all levels throughout the institution.
• Outstanding customer service skills that include exercising tact, diplomacy, and confidentiality in a variety of situations.
• Demonstrated commitment and leadership ability to advance diversity and inclusion.
• Ability to navigate a complex academic environment.
• Outstanding organizational skills and the ability to establish priorities and coordinate multiple highly detailed projects simultaneously.

How to Apply:

Research shows that women and other underrepresented and historically marginalized groups tend to apply only when they check every box in the posting. If you are reading this and hesitating to click “apply” for that reason, we encourage you to go for it!

For full consideration, please submit the following document(s):

1.     A letter of interest describing relevant job experiences as they relate to listed job qualifications and interest in the position

2.     Curriculum Vitae / Resume

3.     Three to five professional references including name, address, phone number (mobile number if appropriate), and email address

Questions should be directed to: [email protected] .

Screening of Applications Begins:

Applications will be accepted until finalists are identified, but preference will be given to complete applications received by February 25, 2024.

Anticipated Salary Range:

The starting target salary for this position has been established as $54,500 - $60,000.

The above salary represents the University’s good faith and reasonable estimate of the range of possible compensation at the time of posting. This position may be eligible for overtime compensation depending on the level.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.

Total Compensation Calculator: http://www.cu.edu/node/153125 .

ADA Statement:

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at [email protected] ​.

Background Check Statement:

The University of Colorado Denver | Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.