Assistant Dean of Academic & Registration Services

Position Details

Position Information

Recruitment/Posting Title	Assistant Dean of Academic & Registration Services
Job Category	Staff & Executive - Executive
Department	Sch of Law-Nwk, Dean's Office
Overview	Two schools, each with distinctive strengths, have come together to create one law school with extraordinary opportunities for learning experiences and career growth. Rutgers Law School—with locations in Camden and Newark—offers a world-class faculty; a curriculum of exceptional breadth and depth in theory, practice, and interdisciplinary studies; a geographic presence that spans one of the nation’s 10 largest legal markets (New Jersey) while also offering immediate access to two of the five largest markets (New York City and Philadelphia); an alumni network with over 20,000 members; and a strong tradition of diversity and social impact. As the law school for a top public university, Rutgers Law School is committed to the highest standards of teaching, scholarship, and service to its host communities, the state of New Jersey, and the nation.
Posting Summary	Rutgers University-Newark, an urban public research university and anchor institution, located in Newark, New Jersey, a city of promise, is seeking an Assistant Dean of Academic & Registration Services. Reporting to Associate Dean for Academic Affairs on the Newark campus of the Law School, this position is located on two campuses—Newark and Camden, Rutgers Law School is the largest public law school in the region. The Assistant Dean of Academic & Registration Services will be responsible for course registration, exam administration, academic advising, academic integrity, and maintenance of academic records for the Newark and Camden campuses. The Assistant Dean will have at least one direct report in the Law School Registrar’s office to assist with these matters. This position is responsible for and not limited to the following: Course scheduling: creating an academic calendar; entering course schedules in the Course Scheduling System (CSS); creating new course numbers; creating and updating a master course list in coordination with the Associate Deans for Academic Affairs; communicating with the Registrar’s office on both campuses about opening and closing registration; providing information to students in both locations about registration; and assisting students with registration. Exam administration: creating exam schedules; administration of the anonymous grading system so that faculty do not know the identity of students when grading; creating a Dean on Duty schedule; coordinating with faculty, administrators, and staff to upload exams; providing information to students about how to download and upload exams; and working with the Deans of Students in both locations to provide student accommodations when appropriate. Academic Advising: advising students about courses of study and fulfilling academic and other graduation requirements, in addition to advising about the mechanics of course registration and the add/drop process. Academic Recording: creating and maintaining academic records. Reviewing and approving grades entered by faculty to comply with the grading curve of the law school; entering grades into REGIS; ensuring the entry of writing and skills credits; overseeing the degree audit process; reviewing and analyzing students’ GPAs to determine Dean’s list; reviewing and computing Latin Honors, Order of the Coif, and other awards; and reviewing and analyzing student GPAs to determine which students require academic supervision or fall within the jurisdiction of the Scholastic Standing Committee (SSC). Administrative Duties: serving as secretary to the SSC to provide information and context. As a student facing a position that works with additional senior staff to operative effectively, it is of paramount importance that the Assistant Dean is very responsive to communications from students, staff and faculty, and is a collaborative team-player.
Position Status	Full Time
Hours Per Week
Daily Work Shift
Work Arrangement	Consistent with the current application of Rutgers Policy 60.3.22, this position may be eligible for a hybrid work arrangement. The flexible work arrangements outlined in Rutgers Policy 60.3.22 are part of a pilot program that is effective September 1, 2022 through August 31, 2024. Therefore, there is no guarantee that this flexible work arrangement will continue beyond that date. Flexible work arrangements are not permanent, are subject to change or cancellation and contingent on the employee receiving approval in the FlexWork@RU Application System. Additional information may be found at https://futureofwork.rutgers.edu .
FLSA	Exempt
Grade	07
Position Salary
Annual Minimum Salary	88210.000
Annual Mid Range Salary	111651.500
Annual Maximum Salary	135093.000
Standard Hours	37.50
Union Description	Admin Assembly (MPSC)
Payroll Designation	PeopleSoft
Benefits	Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview .
Seniority Unit
Terms of Appointment	Staff - 12 month
Position Pension Eligibility	ABP

Qualifications

Minimum Education and Experience	Bachelor’s degree and a minimum of five years of relevant experience in student affairs, student academic services or student success.
Certifications/Licenses
Required Knowledge, Skills, and Abilities
Preferred Qualifications	JD is preferred.
Equipment Utilized	Relevant course scheduling software and programs
Physical Demands and Work Environment	Because the position is dual campus, the Assistant Dean of Academic & Registration Services will have a primary residential campus and will travel to the other campus at least 2 – 4 times per month. The Assistant Dean of Academic & Registration Services will optimize virtual options like Zoom to serve both campuses equitably
Special Conditions

Posting Details

Posting Number	24ST1087
Posting Open Date	05/07/2024
Special Instructions to Applicants
Regional Campus	Rutgers University-Newark
Home Location Campus	Rutgers University-Newark
City	Newark
State	NJ
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals , if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

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