Assistant Dean of Academic & Registration Services

Details

Posted: 09-May-24

Location: New Brunswick, New Jersey

Salary: Open

Categories:

Executive
Executive Director

Internal Number: 227266

Position Summary:

Rutgers University-Newark, an urban public research university and anchor institution, located in Newark, New Jersey, a city of promise, is seeking an Assistant Dean of Academic & Registration Services. Reporting to Associate Dean for Academic Affairs on the Newark campus of the Law School, this position is located on two campuses—Newark and Camden, Rutgers Law School is the largest public law school in the region. The Assistant Dean of Academic & Registration Services will be responsible for course registration, exam administration, academic advising, academic integrity, and maintenance of academic records for the Newark and Camden campuses. The Assistant Dean will have at least one direct report in the Law School Registrar's office to assist with these matters.
This position is responsible for and not limited to the following:

• Course scheduling: creating an academic calendar; entering course schedules in the Course Scheduling System (CSS); creating new course numbers; creating and updating a master course list in coordination with the Associate Deans for Academic Affairs; communicating with the Registrar's office on both campuses about opening and closing registration; providing information to students in both locations about registration; and assisting students with registration.
• Exam administration: creating exam schedules; administration of the anonymous grading system so that faculty do not know the identity of students when grading; creating a Dean on Duty schedule; coordinating with faculty, administrators, and staff to upload exams; providing information to students about how to download and upload exams; and working with the Deans of Students in both locations to provide student accommodations when appropriate.
• Academic Advising: advising students about courses of study and fulfilling academic and other graduation requirements, in addition to advising about the mechanics of course registration and the add/drop process.
• Academic Recording: creating and maintaining academic records. Reviewing and approving grades entered by faculty to comply with the grading curve of the law school; entering grades into REGIS; ensuring the entry of writing and skills credits; overseeing the degree audit process; reviewing and analyzing students' GPAs to determine Dean's list; reviewing and computing Latin Honors, Order of the Coif, and other awards; and reviewing and analyzing student GPAs to determine which students require academic supervision or fall within the jurisdiction of the Scholastic Standing Committee (SSC).
• Administrative Duties: serving as secretary to the SSC to provide information and context. As a student facing a position that works with additional senior staff to operative effectively, it is of paramount importance that the Assistant Dean is very responsive to communications from students, staff and faculty, and is a collaborative team-player.

Minimum Education and Experience:

• Bachelor's degree and a minimum of five years of relevant experience in student affairs, student academic services or student success.

City: Newark

State: NJ

Equipment Utilized:

Relevant course scheduling software and programs

Physical Demands and Work Environment:

Because the position is dual campus, the Assistant Dean of Academic & Registration Services will have a primary residential campus and will travel to the other campus at least 2 – 4 times per month. The Assistant Dean of Academic & Registration Services will optimize virtual options like Zoom to serve both campuses equitably

Posting Number: 24ST1087

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About Rutgers University
Rutgers, The State University of New Jersey, is a leading national public research university and the state's preeminent, comprehensive public institution of higher education. Rutgers is dedicated to teaching that meets the highest standards of excellence; to conducting research that breaks new ground; and to turning knowledge into solutions for local, national, and global communities. As it was at our founding in 1766, the heart of our mission is preparing students to become productive members of society and good citizens of the world. Rutgers teaches across the full educational spectrum: preschool to precollege; undergraduate to graduate and postdoctoral; and continuing education for professional and personal advancement. Rutgers is New Jersey's land-grant institution and one of the nation's foremost research universities, and as such, we educate, make discoveries, serve as an engine of economic growth, and generate ideas for improving people's lives.
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