Administrative Professional (Hybrid) - Emergency Medicine

Position Summary
Provides administrative support within the Department of Emergency Medicine. This is a hybrid position requiring two days a week on campus with the flexibility of additional days on campus as needed for special projects.

Job Description

Primary Duties & Responsibilities

• Provides administrative support for the Director of Diversity, Equity, and Inclusion and Director of Wellness. Acts as a liaison and represents the department in university-wide DEI and wellness initiatives.
• Provides administrative support for the Director of Simulation. Collaborates and coordinates with the simulation tech on complex projects, education, and running the department simulation labs.
• Provides administrative support, including calendar scheduling and management, coordinating lectures, taking meeting meetings, scheduling travel and other engagements for the education faculty within the department.
• Distributes the department faxes via the electronic fax box folder.
• Schedules and serves as a liaison to assist faculty; coordinates faculty recruitment efforts, faculty reviews, and faculty records, etc.
• Maintains liaison with all levels of administration to coordinate department business, accomplish directives, and facilitate the resolution of problems.
• Responsible for the scheduling, planning, and facilitating of various departmental events and sponsored symposiums. This includes all details associated with event; manage event budget, negotiate with vendors; oversee, troubleshoot and resolve special situations that arise during event.
• Performs other duties as assigned.

Preferred Qualifications

• Demonstrated proficiency with computer applications and programs including Word, Outlook, Excel, PowerPoint and Access.
• Excellent organizational and interpersonal communication skills to deal effectively with a broad and diverse range of people.
• In-depth knowledge of office procedures.
• Ability to work as part of a team or independently.

Required Qualifications

• High school diploma or equivalent high school certification.
• Five years of relevant experience with administrative or budgetary support.
• Combination of education/experience may be substituted on an equivalent basis.
• Demonstrated proficiency in MS Office suite.

Grade
G09-H

Salary Range
$22.92 - $35.49 / Hourly

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Questions

For frequently asked questions about the application process, please refer to our External Applicant FAQ .

Accommodation

If you are unable to use our online application system and would like an accommodation, please email [email protected]  or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

Pre-Employment Screening
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

Personal

• Up to 22 days of vacation, 10 recognized holidays, and sick time.

• Competitive health insurance packages with priority appointments and lower copays/coinsurance.

• Want to Live Near Your Work and/or improve your commute? Take advantage of our free Metro transit U-Pass for eligible employees. We also offer a forgivable home loan of up to $12,500 for closing costs and a down payment for homes in eligible neighborhoods.

• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.

Wellness

• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!

Family

• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.

• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/

EEO/AA Statement
Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.

Diversity Statement
Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment – fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.