Administrative Associate

Job Description

What We Are Looking For

The Administrative Associate for Modern Languages & Cultures will support the department in its day-to-day operations and provide administrative support as needed. This position will also foster a people-oriented environment and work closely with various partners across campus. A high school diploma, an active Christian faith and three years of relevant experience is required. An Associate’s degree and five years of experience is preferred.

All applicants must be currently authorized to work in the United States on a full-time basis. 

What You Will Do

• Manage daily activities of the office; provide administrative support as needed
• Keep all policies, procedures and websites up-to-date 
• Manage faculty travel (Travel Authorization Forms, maintain spreadsheet of travel expenses, first approval of expense reports (when this is possible in Ignite), work with office manager on travel) 
• Use CMS to maintain and update MLC website 
• Update and manage student data on MLC’s majors and minors 
• Update and manage student alumni data 
• Manage textbook orders for each semester 
• Update departmental brochures for each language or area study as needed 
• Use AdAstra to schedule rooms for meetings, events, etc. 
• Work with the Registrar’s office and use AdAstra to manage classroom assignments to meet the needs of faculty and make needed room changes for MLC courses after the optimizer has assigned rooms 
• Make departmental purchases as needed or at the request of faculty members for research or course materials. 
• Work with the office manager to input MLC course schedules into ClassAct 
• Perform all other duties as assigned to support Baylor’s mission 
• Ability to comply with university policies 
• Maintain regular and punctual attendance

What You Can Expect

As part of the Baylor family, eligible employees receive a comprehensive benefits package that includes medical, dental, and vision insurance, generous time off, tuition remission, and outstanding automatic retirement contributions. Baylor has a comprehensive benefits plan that supports you and your family’s wellbeing and allows you to be a part of the life of a vibrant and active college campus.  To learn more, go to Baylor Benefits & Advantages.

Explore & Engage

Learn more about Baylor  and our strategic vision, Illuminate .  Also, explore our great hometown of Waco  and the many opportunities to engage locally.  If you are new to Central Texas, This is Waco!

About Us
Baylor University is a private not-for-profit university affiliated with the Baptist General Convention of Texas. As an Affirmative Action/Equal Opportunity employer, Baylor is committed to compliance with all applicable anti-discrimination laws, including those regarding age, race, color, sex, national origin, military service, genetic information, and disability. Baylor’s commitment to equal opportunity and respect of others does not undermine the validity and effect of the constitutional and statutory protections for its religious liberty, including, without limitation, the religious organization exemption under Title VII of the Civil Rights Act of 1964, the religious exemption to Title IX of the Education Amendments of 1972, and the Free Exercise Clause of the First Amendment to the United States Constitution, among others.  Baylor encourages women, minorities, veterans, and individuals with disabilities to apply. EEO/M/F/Vets/Disabled

Job Info

• Job Identification 16702
• Job Category Staff
• Posting Date 05/03/2024, 01:47 PM
• Degree Level High School
• Job Schedule Full time
• Locations 1411 S 5th Street, Waco, TX, 76706, US