Administrative Assistant III

Must fulfill duties of all previous grades;
Answer telephones and provides appropriate information to callers, take messages and transfers calls;schedule appointments and meetings and maintain calendars;
Screen and route mail and documents; determine which to respond to or which to bring to supervisor's attentionbased on content of communication and knowledge of departmental programs and activities;
Assist in coordination of conferences and special events. Activities may include preparing the agenda, arrangingmeeting facilities, making travel arrangements, and handling supplies and refreshments, as needed;
Assist with the coordination of all office functions;
Independently prepares non-routine correspondence for supervisor;
Set up, organize and maintain complex electronic and/or paper divisional or departmental files of records,reports and correspondence required for reference and efficient operation of division or department; maintainup-to-date procedural manuals, directives, and related records; compile and summarize data and assist inpreparing regular and special reports requiring analysis and evaluation of data; review reports received forsupervisor; check and compare with source documents and bring significant items, changes, errors oromissions to the attention of the supervisor;
Maintain records of expenditures; monitor budgets and notify supervisor of potential problems;
Assist in procurement and payment processes; utilize computer based programs to submit and track supplyorders, requisitions, reimbursement forms for business expenses, vendor invoices, consultant agreements,work orders, etc.;
Provide administrative and programmatic support for department/division operated programs, i.e. clerkships;
Assist in the coordination of department/division related activities including but not limited to the grantapplication process, onboarding of new personnel, volunteer applications, etc.;
Assesses urgency of mail for supervisor;
Assist in preparation of grant applications including entering grants into Cayuse system;
Perform other related duties as assigned;
Instructs staff in standard policies and procedures;
Distribute and / or assigns clerical work as directed

High School Diploma and 4+ years of administrative support experience are required. Equivalent combination ofeducation and experience will also be considered
Must possess strong knowledge of Microsoft Word, Outlook, and Excel. Basic knowledge of PowerPoint. Mayuse other web based programs as assigned
Must demonstrate good judgment, initiative and attention to detail
Must be able to effectively track time and resources to prioritize own work assignments
Must be able to work independently and produce quality work from conception to completion on assignedprojects
Must possess strong customer service, communication and organizational skills
Must possess high degree of familiarity with College and departmental/ divisional policies, procedures andpractices;
Uses independent judgment when responding to inquiries

27.3300

27.8600

28.7300

USD $27.33/Hr.

USD $27.33/Hr.