60050000 - AG-EXTENSION ADMINISTRATION

University of Florida, United States

Updated: 16 days ago
Location: Gainesville, FLORIDA
Deadline: 05 Jun 2024

 

Classification Title:

Administrative Assistant II
Job Description:

Support the Dean for Extension, Associate Dean for Families, Youth and Communities, Associate Dean for Agricultural and Natural Resources Programs Leader, State Program Leaders and Associate State Program Leaders under the guidance of the Administrative Specialist II for the Associate Dean for FYC. 
Coordinate travel arrangements, arranging itineraries, completes registrations and makes reservations.

Submit purchasing card receipts, travel authorizations, and expense reports and be the primary contact for the Dean, Associate Deans, State Program Leaders and Associate State Program Leaders to submit reimbursements and determine correct funding.  This individual will work with the administrators and assist in the duties for submission to UFGO for these items.

Receive and maintain confidential or sensitive information.

Advise on UF’s travel rules, regulations and policies, PCard purchasing rules and regulations. Attends travel and PCard training as necessary.

Receive and maintain confidential or sensitive information.

Coordinate communication between the associate deans and program leaders and offer support with meetings, projects, reporting, and technology.

Develop and maintain an effective process for UFGO support in the Office of the Dean for Extension.

Manage office supply inventory for the Office of the Dean for Extension suite including offices for Associate Deans and administrative support personnel.

Assist with tenure, permanent status & promotion process.
Draft spreadsheets and reports utilizing Microsoft 365 (MS) Word, Excel, OneDrive, PowerPoint and similar software applications, assist with updating and managing data bases and directories. Arrange catering of food and/or refreshments for meetings. Process work requests for maintenance, custodial services and telecommunications as needed. Serve as back-up to the office receptionist. Assist in providing support for meetings that require coordination of an event, assist administrative support in the office with tenure, permanent status & promotion process.
Assume other duties as assigned to support the entire operation of the Dean for Extension office and its support
Expected Salary:

$17.24-$18.19/hour, commensurate with experience

https://hr.ifas.ufl.edu/benefits/

Minimum Requirements:

High school diploma or equivalent and four years of relevant experience
Preferred Qualifications: Bachelor's degree in education, business, information technology or related field.
Proficiency using Microsoft Office products strongly preferred.
Ability to answer a multiple phone line system in a professional manner.
General knowledge of the operations for the various offices and intrinsic information technology skills.
Knowledge of professional office skills.
Ability to be multi-task.
Knowledge of effective written and oral communication, ability to articulate and interpret information.
Establish and maintain professional and effective working relations with others.
Exercise good judgment.
Maintain confidentiality of all information entrusted to this position.
Must be reliable, punctual, and highly professional
Special Instructions to Applicants:

SUPERVISION:

Individual in this position reports directly to the Admin Spec II, in support of the Extension Associate Dean for Families, Youth and Communities. They will be expected to work independently with minimum supervision.


TYPICAL WORK SCHEDULE:

Monday through Friday, 8:00 AM to 5:00 PM. Location – On campus, in office


In order to be considered, you must upload your cover letter and resume.

This position is eligible for veteran’s preference. If you are claiming veteran’s preference, please upload a copy of your DD 214 Member Copy 4 with your application for consideration. See our Veteran's Preference Page  for more specific information.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.
Health Assessment Required: No

 


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