Administrative Assistant for Athletics

California Baptist University, United States

Updated: 2 days ago
Location: Riverside, CALIFORNIA
Deadline: ;

Posting Details
Position Information


Job Title Administrative Assistant for Athletics
Posting Number S1399P
Pay Range
The compensation for this appointment will range from $20.00 – $23.00 hourly and reflects what California Baptist University reasonably expects to pay for this staff appointment. Actual compensation may vary based on the qualifications and experience of the applicant, as well as market conditions. In addition to wages, CBU offers a robust suite of employee benefits.

Position Summary Information


Summary
To assist Ticketing, Media Production, and other athletic departments as necessary in daily operations and administrative tasks under the supervision of the Office Manager by performing the following duties.
Essential Duties and Responsibilities
Other duties may be assigned.
  • Serve as the front desk receptionist for the various athletic departments on the box office side of the Events Center by greeting visitors to the office, answering phone calls, and providing information and materials.
  • Assists department heads in various administrative tasks and assists with special projects as necessary.
  • Assist in the hiring and scheduling of student workers and event staffing.
  • Assist in the processing, management, and documentation of department purchases.
  • Assist in the processing and reconciliation of department credit card statements.
  • Assist with season ticket renewal efforts.
  • Reach out and manage relationships with local groups.
  • Assist in all aspects of the order entry and payment process for ticket purchases.
  • Process and distributes incoming mail for the staff.
  • Answers and screens Department’s telephone calls.
  • Make copies of correspondence or other printed materials.
  • Prepares outgoing mail and correspondence, including e-mail and faxes.
  • Assist the compliance office and athletics department in monitoring NCAA rules and procedures as advised in ongoing training sessions, and one-on-one compliance education.
  • Understand and agree to abide by the mission of CBU and the CBU Athletics Department.
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    Supervisory Responsibilities
    This position could be responsible for assigning work and/or giving direction to part-time Student Workers, in order to complete office work assignments.
    Other Knowledge Skills and Abilities
    To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
    • Skill in the use of personal computers and related software applications.
    • A thorough knowledge of: Business English and arithmetic; general office methods, procedures, and practices.
    • Ability to read and write at a level appropriate to the duties of the position.
    • Ability to make administrative/procedural decisions and judgments.
    • Ability to plan, develop, and coordinate multiple projects.
    • Ability to gather data, compile information, and prepare reports.
    • Ability to maintain confidentiality.
    • Excellent telephone courtesy, knowledge, and experience.
    • Ability to create, compose and edit written materials.
    • Ability to investigate and analyze information and draw conclusions.
    • Strong organizational skills and detail-oriented.
    • Ability to relate positively and effectively with a diverse faculty, staff, and student body.
    • Ability to develop and maintain recordkeeping systems and procedures.
    Education and/or Experience
    High school diploma or general education degree (GED); or one to three months related experience and/or training; or equivalent combination of education and experience.

    Posting Detail Information


    Open Date
    Remove from Web
    Open Until Filled
    Special Instructions to Applicants
    Nondiscrimination Statement

    State and Federal law permit California Baptist University to discriminate on the basis of religion in order to fulfill its purpose. The University does not discriminate contrary to either State or Federal law.
    Quick Link to Posting https://jobs.calbaptist.edu/postings/8652

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