ADMINISTATIVE ASSISTANT II

University of Wisconsin-Milwaukee, United States

Updated: 11 days ago
Location: Milwaukee, WISCONSIN
Deadline: 18 May 2024

Position Information
Posting Details


Official Job Title ADMINISTATIVE ASSISTANT II
Working Title:
Position Number 02328827
Division School of Continuing Education
Department B900100 ADMINISTRATION & DEAN OFFICE
Position Type University Staff
Appointment Type Ongoing/Probationary
Pay Basis Hourly
Salary Grade 16
FLSA Status Nonexempt
Percent 100%
Posting Type Staff
UWM Description
The University of Wisconsin-Milwaukee (UWM) is Wisconsin’s second-largest university, with a unique dual mission of access and research to provide high-quality education for students from all backgrounds. UWM is one of 146 top research universities recognized as “R1” by the Carnegie Classification of Institutions of Higher Education. Along with its main campus in Milwaukee, UWM has branch campuses in Waukesha and Washington County.
UWM celebrates, values and promotes the diverse voices and experiences of its students and employees and our community partners. We believe diversity enriches and strengthens our institution. UWM is committed to providing equitable access to opportunities for students and employees from every background. We aspire to create a campus climate that is welcoming to all. Learn more here: https://uwm.edu/diversity-equity-inclusion/about-dei/
School/College/Division Description
The School of Continuing Education (SCE) is the largest provider of professional development in Southeastern Wisconsin, providing year-round lifelong learning through varied venues, including short courses, workshops, and certificate programs. UWM SCE delivers online and blended instruction as well as educational opportunities via traditional classroom interaction in our classrooms in downtown Milwaukee and customized, onsite instruction at business locations and other unique locations throughout the city, region, and country.
Job Summary
The SCE is looking for an individual to hire as an Administrative Assistant II. This position will work full-time (40 hours per week) onsite at the UWM SCE downtown office. In conjunction with the program manager this position is responsible for the success of the supported programs in terms of educational quality and financial outcomes. The position requires contact with prospective students, instructors, vendors, and internal service providers and supports a department and/or manager of a program area under general supervision. The position functions with a good deal of independence in terms of daily activities and decision making and requires excellent interpersonal communication skills.
Job Responsibilities:
  • Performs a variety of professional tasks related to the coordination of public, online and customized programming, including liaison work with other agencies, instructors, and the public, ensuring compliance with internal procedures, and quality assurance work.
  • Performs a variety of administrative and complex office management tasks related to the implementation of public, online and customized programming, including liaison work with other agencies and the public, ensuring compliance with internal procedures, and quality assurance work
  • Schedules logistics and secures resources for classroom instruction, (online and in person/on-site), conferences, and work unit operations
  • Provides technical support for on-site and streaming instructional programs, including hosting zoom programs
  • Serves as a first point of contact for individuals and groups, provides basic organizational information via phone, in person and through other communication mediums, and routes more complex inquiries to the appropriate entities
  • Collects, analyzes, and prepares various communication materials from established sources utilizing technology mediums
  • Sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures under general supervision
  • Maintains established methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures, including monitoring of shared departmental inboxes


PROFESSIONAL ATTRIBUTES
  • Ability to effectively build partnerships and work in a team environment
  • Excellent customer service skills
  • Ability to remain adaptable and flexible to different situations and changes
  • Ability to work effectively under pressure
  • Ability to learn new systems, software, and processes quickly
  • Ability to problem-solve and implement solutions that foster the mission of SCE

Minimum Qualifications
  • High school diploma or equivalent
  • Two years of relevant professional experience providing administrative, customer service, and/or data entry services
  • Two years of experience specifically providing customer service or equivalent working with a variety of personalities
  • Proficient in Microsoft Office (Word, Excel) and Outlook and other web-based software and technologies
  • Evidence of excellent communication skills, including telephone and email etiquette
Preferred Qualifications
  • Vocational, college or university attendance and/or degree
  • Digital data entry (or equivalent) experience entering data into software and/or relational databases
  • Experience supervising or leading workers and/or activities of groups in a higher education environment
Target Salary Range $20.00-$22.00 per hour
Benefits and Total Rewards
As part of UWM’s commitment to supporting the success of our team members through positive experiences, employees are provided with Benefits to Benefit You and Your Life. UWM offers a comprehensive benefits package and contributes towards the cost of several benefit plans. Employees with a qualifying position also receive an extensive leave package including vacation, sick leave (with no expiration), personal holiday, and paid legal holidays. Please visit this link to view summary benefits information. (Compensation figures are for example purposes only.) UWM Benefits to Benefit You and Your Life
Application Instructions
All applicants are required to apply online. UWM will not consider paper, emailed or faxed applications. Additionally, applicants must complete all required fields and attach any required documents.
Applicants must submit: 1) a cover letter, 2) a resume, and 3) the names and contact information for three professional references.
Your cover letter and resume must address your qualifications, experience, and knowledge as it specifically relates to the minimum and preferred qualifications of the position as well as why you are interested in applying for this position.
Application Deadline 05/18/2024
Continuous (Open Until Filled?) No
If Continuous, Initial Review Date
Position Contact Name Angela Broderick
Contact Phone 1(414) 229-3379
Contact Email [email protected]
Application Notes
For this position, applicants are required to apply online. UWM will not consider paper, emailed or faxed applications. Additionally, applicants must complete all required fields and attach any required documents. The process is complete when the message “Your application has been submitted” is displayed and you receive a confirmation number.
Legal Notices
AA/EO Statement
UWM is an AA/EO employer: All applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, sexual orientation, gender identity/expression, disability, or protected veteran status.
Reasonable Accommodations
UWM provides reasonable accommodations to qualified individuals with disabilities who are employees or applicants for employment. Employment opportunities will not be denied because of the need to make reasonable accommodations for a qualified individual with a disability. If you need assistance or accommodation in applying because of a disability, please contact [email protected] or 414-229-4463. This job announcement and other material on this site will be made available in alternate formats upon request to an individual with a disability.
Confidentiality of Applicant Materials
UWM is a State agency and subject to Wisconsin’s Open Records Law. UWM will not, however, reveal the identities of applicants who request confidentiality in writing except as may be required by Wisconsin’s Open Records law. In certain circumstances, the identities of “final candidates” and/or the identity of the appointed applicant must be revealed upon request.
CBC and Reference Check Policy
Employment will require a criminal background check. UWM takes the prevention of sexual misconduct seriously. As such, you and your references will be required to answer questions regarding any past findings of sexual violence and sexual harassment or any pending allegations of sexual violence or sexual harassment.
Annual Security and Fire Safety Report (Clery Act)
For the UWM Annual Security and Fire Safety Reports (i.e., Clery Report), which includes statistics about reported crimes and information about campus security policies, see http://www.cleryact.uwm.edu/ , or call UWM’s Dean of Students Office, Student Union 345 at (414) 229-4632 for a paper copy.
Employment Authorization
In compliance with federal law, all persons at the time of their start date will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.
Job Categories Accounting/Finance, Advertising/Marketing, Alumni Affairs/Development, Communication/Public Relations, Computer Science, Diversity/Inclusion, Early Childhood Education, Event Planning/Program Coordination, Extension, Outreach, and Public Engagement, External Relations, Faculty/Instruction - Arts, Faculty/Instruction - Business/Marketing, Faculty/Instruction - Education, Faculty/Instruction - Health Sciences, Faculty/Instruction - Humanities, Faculty/Instruction - Social Sciences, Financial Aid, Food/Retail Services, Information Technology, Office, Administrative, and Clerical Support, Project Management, Student Services, Web Design/Application Development

Similar Positions