Academic Programs Manager

Graduate Div Admin

Full Time

78667BR

Job Summary

The Academic Programs Manager reports to the Associate Dean of the Graduate Division and manages the centralized Graduate Division application and admissions system, Slate.  The Academic Program Manager serves as the system steward for Slate and is responsible for managing all processes, procedures, and updates in Slate, as well as training new users. They also verify admissions credentials, approve fee waivers, generate annual admissions reporting, and respond to and/or triage application inquiries. The Academic Programs Manager works closely and communicates effectively with graduate program administrators and the Registrar to address questions, rectify application issues, and ensure proper processes and data recording. The Academic Program Manager plays a critical role in annual maintenance and reporting.

The Academic Programs Manager also manages the graduation procedures for students by monitoring applications for graduation and ensuring all graduation requirements are met and recorded. The Academic Programs Manager manages the dissertation/thesis submission, reviews dissertation submissions for formatting and standards, and approves them in ProQuest.

The Academic Programs Manager provides expertise and guidance to students, staff, and faculty and approves applications in the APM430 process for visiting undergraduate and graduate scholars.

Additionally, the Academic Programs Manager creates and manages the procedures for multiple internal fellowship awards.

The final salary and offer components are subject to additional approvals based on UC policy.

To see the salary range for this position (we recommend that you make a note of the job code and use that to look up): TCS Non-Academic Titles Search (https://tcs.ucop.edu/non-academic-titles)

Please note: An offer will take into consideration the experience of the final candidate AND the current salary level of individuals working at UCSF in a similar role.

For roles covered by a bargaining unit agreement, there will be specific rules about where a new hire would be placed on the range.

To learn more about the benefits of working at UCSF, including total compensation, please visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html

Department Description

The UCSF Student Academic Affairs’ Business Office oversees financial and fiscal matters across various units: Vice Chancellor’s Office, Graduate Division, Office of the Registrar, Student Financial Services, Student Life, Student Health & Counseling, Student Information Systems, Educational Technology Services, International Students & Scholars Office, Office of Career & Professional Development, and Office of Institutional Research. Related to student funding, the Business Office manages $16.8 million to financially support PhD students and $115M in student financial aid resources to award professional students scholarships/grants, fee offsets, loans, and work study assignments.

Required Qualifications

• Bachelor's degree in related area and / or equivalent experience / training
• 5 years of related experience
• Advanced verbal and written communication skills
• Multicultural competencies; ability to work with diverse populations
• Ability in problem identification and reasoning; ability to develop original ideas to solve problems, persuasion, leadership
• Skills in monitoring / assessing people, processes or services, to make improvements
• Skills in project management, social perceptiveness to be aware of others' reactions and understanding why they react as they do
• Knowledge and experience using academic admissions software and/or other similar technical database systems 
• Interpersonal skills

Preferred Qualifications

• Knowledge of University-specific computer application programs and knowledge of University and departmental principles and procedures           
• Knowledge and experience using Slate Admissions software

About UCSF

The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world’s leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells.

Pride Values

UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence – also known as our PRIDE values.

In addition to our PRIDE values, UCSF is committed to equity – both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu

Join us to find a rewarding career contributing to improving healthcare worldwide.

Equal Employment Opportunity

The University of California San Francisco is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.

Job Code and Payroll Title

004576 STDT SVC ADVISOR 4

Job Category

Professional (Non-Clinical)

Bargaining Unit

99 - Policy-Covered (No Bargaining Unit)

Location

Flexible (combination of onsite and remote work), Mission Bay (SF)

Additional Shift Details

Monday - Friday; 8AM - 5PM PST; Hybrid work model