Visiting Student Learning Opportunities Program Coordinator - Office of Student Affairs

Academic Program Specialist I

Join the Office of Student Affairs at the UF College of Medicine and contribute to medical education as the VSLO Program Coordinator. In this role, you will oversee the Visiting Student Learning Opportunities (VSLO) program, managing the coordination of medical student rotations at UF Health Shands and affiliated sites. As part of a collaborative team, you will play a pivotal role in enhancing the educational experience for both domestic and international medical students, ensuring seamless program operations and adherence to regulatory standards. If you are passionate about program management, administrative excellence, and supporting the next generation of medical professionals, we invite you to apply and be part of our innovative team.

About This Role

Program Management

• Coordinates the Visiting Student Learning Opportunities (VSLO) program for the College of Medicine.
• Manages all UF and non-UF away rotation and elective applications including reviewing, processing, scheduling and onboarding.
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  Assists with process and tracking of Uniform Clinical Training Affiliation Agreements.
  
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  Works directly with faculty members and department administrators to administer, evaluate, and
  expand the VSLO program.
  
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  Identifies national and international models of excellence and innovation in short-term learning
  opportunities in locations away from student’s home institutions.
  

Administrative Support

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  Evaluates the policies and procedures for the VSLO program.
  
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  Participates in annual VSLO training and updates faculty and staff on relevant content.
  
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  Proposes processes to elevate student experiences and align with university and state-level
  mandates and strategic plans.
  
• Composes and maintains Standard Operating Procedure (SOP) for program management.
• Assembles and disseminates reports to respective stakeholders.

Fiscal & Budget Assistance

• Responsible for ensuring all application and rotation fees are collected and processed accordingly.
• Tracks deposits and addresses concerns for the monthly budget reconciliation.
• Reports funds received from Foreign Gifts and Contracts monthly for UF Compliance and Ethics Office.

We Offer Exceptional Benefits

• Low-cost State Health Plans: Medical, Dental, and Vision Insurance
• Life and Disability Insurance
• Florida Retirement System Retirement Plans
• Paid Time Off (11 paid holidays, in addition to paid family, sick and vacation leave)
• Personal and Professional Development Opportunities (UF Training & Organization Development, LinkedIn Learning)
• Tuition Assistance (UF Employee Education Program)
• Public Service Loan Forgiveness (PSLF) Eligible Employer

$48,000 - $50,000

Bachelor’s degree and two years of relevant experience; or an equivalent combination of education and experience.

The ideal candidate will possess: 

• Master’s degree
• Foundational experience with educational programs
• Sound judgement and decision-making
• Strong organizational skills with attention to detail
• Ability to work both independently and collaboratively in a team environment
• Communicates effectively, professionally and timely with internal and external stakeholders
• Adheres to HIPAA and FERPA regulations
• Strong interpersonal skills

To be considered, please upload the following documents with your application:

• Cover letter
• Resume
• Contact information for three professional references

If an accommodation due to a disability is needed to apply for this position, please call 352-392-2477 or the Florida Relay System at 800-955-8771 (TDD).

Application must be submitted by 11:55 p.m. (ET) of the posting end date.