Administrative Support (Ref: MGMT 2024-14)

16 May 2024
Job Information

Organisation/Company

Institute of Chemical Research of Catalonia ICIQ

Department

People

Research Field

Other

Researcher Profile

First Stage Researcher (R1)

Country

Spain

Application Deadline

21 May 2024 - 23:00 (Europe/Madrid)

Type of Contract

Temporary

Job Status

Full-time

Hours Per Week

37.5

Is the job funded through the EU Research Framework Programme?

Not funded by an EU programme

Reference Number

PEARL

Is the Job related to staff position within a Research Infrastructure?

No

Offer Description

The Institute of Chemical Research of Catalonia (ICIQ) is looking for an Administrative Support, to cover a sick leave, with estimated time of 3 months.

ICIQ is one of the world’s internationally recognized leading institutions in the field of chemistry committed to solving major social and economic challenges by conducting top quality research in three main areas: SustainableCatalysis, Renewable Energy and Health. The institute also aims at training the future generation of scientists by offering high-quality educational programs to master, PhD students and postdoctoral researchers (full details on http://www.iciq.org/ ).

 

Responsibilities

Under the supervision of the Controlling Unit Manager, the applicant’s responsibilities will include:

• Confirm prices and delivery time with the supplier, file documentation related to the purchase request via Docuware. Correct errors in orders. Generate and send orders to suppliers once authorized requests are received. Manage invoice payments. Process orders via web.
• Track pending orders and update data in SAP, inform SAP users.
• Claim pending orders after the deadline, products in poor condition, etc.
• Process returns with suppliers. Inform groups of return conditions when necessary. Coordinate returns between groups, logistics, reception and supplier.
• Archive documents related to requests and orders with the Docuware application
• Placing orders when administrative support is absent or on vacation.

• Providing support, when necessary, to the Administrative Support Unit within the areas of competence of the unit (mostly the scope of purchasing orders/reporting of research projects and travel organization and settlement of expenses).
• Processing purchasing orders and their follow-up.
• Reporting of research projects – including intermediate and final reports and control of abstracts, presentations, posters to ensure publicity on funding.
• Management of invoices, payments, and control of the budget of the research groups.

 

 

Requirements

• CFGS in Administration and Finance or equivalent.
• Catalan, Spanish and English level: fluent conversation (certificates not required).
• Good knowledge of Microsoft Office tools (Outlook, Excel, Word and PowerPoint).
• Experience with SAP.

 

 

Valued qualities and skills:

• Detail-oriented person.
• Ethical integrity.
• Organizational skills.
• Flexibility and adaptability to change.
• Good communication skills.
• Creativity and Innovation.

 

 

We offer:

• A full-time employment contract to cover a sick leave for the duration of the sick leave (estimated time 6 months).
• Remuneration according to individual’s qualification/experience.
• Salary split in twelve monthly payments
• Incorporation: Immediate

 

 

OTM-R principles in the selection processes

ICIQ follows the principles of Open, Transparent and Merit-based Recruitment (OTM-R) and the Code of Conduct for the Recruitment of Researchers as established by the European Commission.

ICIQ follows in its selection process a gender equality opportunity policy and a non-discrimination policy on the basis of age, ethnic or social origin, religion or belief, sexual orientation, language and disability.

ICIQis committed to promoting a work-life balance for its employees and, as such, offers flexible working hours.

 

Selection Process 

ICIQ’s selection process usually entails the following phases:

• Pre-selection: The pre-selection process will be based on qualifications and expertise as reflected on the candidates’ CVs. This phase is merit-based.
• Interview: Preselected candidates will be interviewed by the Hiring Manager of the position and the appointed Selection Committee.
• Offer Letter: Once the successful candidate is selected, the People Unit will extend a Job Offer, specifying the start day, salary and overall job conditions.

 

For further information, you can visit our HR Excellence in Research page at: HR Excellence in Research (iciq.org)

Requirements

Research Field

Other

Education Level

Undergraduate

Skills/Qualifications

Requirements

• CFGS in Administration and Finance or equivalent.
• Catalan, Spanish and English level: fluent conversation (certificates not required).
• Good knowledge of Microsoft Office tools (Outlook, Excel, Word and PowerPoint).
• Experience with SAP.

Languages

ENGLISH

Level

Good

Additional Information
Benefits

We offer:

• A full-time employment contract to cover a sick leave for the duration of the sick leave (estimated time 6 months).
• Remuneration according to individual’s qualification/experience.
• Salary split in twelve monthly payments
• Incorporation: Immediate

Selection process

OTM-R principles in the selection processes

ICIQ follows the principles of Open, Transparent and Merit-based Recruitment (OTM-R) and the Code of Conduct for the Recruitment of Researchers as established by the European Commission.

ICIQ follows in its selection process a gender equality opportunity policy and a non-discrimination policy on the basis of age, ethnic or social origin, religion or belief, sexual orientation, language and disability.

ICIQis committed to promoting a work-life balance for its employees and, as such, offers flexible working hours.

 

Selection Process 

ICIQ’s selection process usually entails the following phases:

• Pre-selection: The pre-selection process will be based on qualifications and expertise as reflected on the candidates’ CVs. This phase is merit-based.
• Interview: Preselected candidates will be interviewed by the Hiring Manager of the position and the appointed Selection Committee.
• Offer Letter: Once the successful candidate is selected, the People Unit will extend a Job Offer, specifying the start day, salary and overall job conditions.

 

For further information, you can visit our HR Excellence in Research page at: HR Excellence in Research (iciq.org)

 

Work Location(s)

Number of offers available

5

Company/Institute

Institut Català d'Investigació Química

Country

Spain

State/Province

Tarragona

City

Tarragona

Postal Code

43007

Street

Avinguda Països Catalans 16

Geofield

Where to apply

Website

https://careers.iciq.org/jobs/4494554-administrative-support-mgmt-2024-14

Contact

City

Tarragona

Website

http://www.iciq.org

Street

Avinguda dels Paissos Catalans 16

Postal Code

43007

STATUS: EXPIRED