Executive Assistant to the VP, People and Culture

Executive Assistant to the VP, People and Culture
Calgary, AB
People & Culture – VP, People & Culture /
APT Permanent Salary /
Hybrid
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SAIT is a global leader in applied education and an institution that empowers employees to make a difference in the lives of our students. Building on more than a century of history, we are looking for innovative employees wanting to create a future with us. As part of our team, you are encouraged to be bold and inventive, bringing new ideas to the table.
The People and Culture division at SAIT works to sustain a culture that sees our people as SAIT’s greatest strength. 
The Opportunity
Join our team as an Executive Assistant, where you'll provide unparalleled support to our VP, People and Culture. As the first point of contact, you'll ensure seamless operations and maintain the highest standards of professionalism. As an Executive Assistant, you will take initiative and work with a high level of accuracy and sound judgement. You will develop a comprehensive understanding of the Vice Presidents responsibilities and proactively manage administrative tasks, in addition to actively supporting SAIT's People and Culture initiatives and objectives. 
The Role

• Coordinate and schedule meetings, events, and committees for the VP, People and Culture
• Act as a liaison between departments within the People and Culture division, providing support and contributing to various projects
• Facilitating effective communication channels within and outside SAIT
• Prepare the VP, People and Culture for meetings by ensuring they are briefed and well-prepared
• Prepare reports, compile data, and provide essential background materials for meetings and presentations
• Handling confidential information with discretion and professionalism
• Compile research as necessary and provide reports to the VP, People and Culture for reference and consideration
• Work collaboratively with the Executive Office Team on a regular basis
• Assist with tracking financial reporting aspects and handle travel arrangements
• Collate, review, and manage all expenses, ensuring compliance with company policies
• Contributing to the development of office policies and procedures

Qualifications & Experience

• Post-secondary education, preferably with a Bachelor's degree or equivalent experience in senior administrative roles
• Minimum of 5 years of senior administrative assistant experience, ideally in a public sector organization
• Strong collaborative skills
• Exceptional organizational skills
• Proficient time management and prioritization abilities
• Strong communication skills, both verbal and written
• Attention to detail and accuracy in tasks
• Proficiency in document management, including editing, formatting, and proofreading
• Flexibility and adaptability to changing priorities
• Discretion and ability to handle confidential information
• Research skills for gathering and analyzing information
• Ability to anticipate needs and proactively support executives
• Strong interpersonal skills for building relationships with internal and external stakeholders
• Problem-solving skills to address issues and challenges efficiently

Job classification: Executive Assistant
Salary range: $65,000 - 85,000
Paid Leave: 4 Weeks' Vacation / 14 Flex Days per year
Hours Per Week: 37.5
Posting closing date: April 19, 2024
View a summary of our benefits and perks for salaried employees as one of Alberta's Top Employers, including health & dental care, pension plan, vacation & special leave and flexible work options at our beautiful inner-city campus.
At SAIT, we understand that experience comes in many forms. We’re dedicated to adding diverse perspectives to SAIT - so if your experience is close to what we’re looking for, please consider applying.
 
SAIT is committed to supporting persons with disabilities throughout the recruitment process. We will work with applicants to provide accommodations upon request to the Talent Advisor.  
 
BEWARE FALSE POSTINGS AND RECRUITING OFFERS
The Southern Alberta Institute of Technology (SAIT) has been made aware of individuals or organizations posing as SAIT using false SAIT postings to attract job seekers and collect personal information.
Please be aware that SAIT will never request information beyond what is required for a resume. SAIT will never ask for sensitive personal information such as birthdates, banking, social insurance or health care account information for our application process.
 
Career opportunities at SAIT will always be posted on the SAIT career site. If you are uncertain about the validity of a posting or offer, please forward the suspicious posting to [email protected].
 
The Southern Alberta Institute of Technology (SAIT) is a polytechnic institute in Calgary, Alberta, with a vision to become a global leader in applied education. Building on its 100+ year history SAIT continues to reimagine the workforce of tomorrow and continues to train hit-the-ground-ready, future-proofed graduates. 
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