Grant Pre-Award Coordinator

Title:

1138-NN - Coordinator

Business Title:

Grant Pre-Award Coordinator

Additional Titles:

Location:

Employee Type:

Admin. Professional

Job Family:

Administrative Professional - Not OT Eligible

Position Details:

Position Details:

The College of Agricultural, Human and Natural Resource Sciences (CAHNRS) invites applications to join our team as a Grant Pre-Award Coordinator.  This position is based in pullman and offers flexibility for remote and hybrid work accommodation.

The CAHNRS Office of Research is seeking a detail oriented, organized, and skilled problem solver to join our growing team of professionals in supporting CAHNRS Mission of improving the quality of life for the people of Washington state and our global community.  Please apply if you have a desire to deploy your keen eye for details, have a passion for problem solving, and a desire to promote a noble Land Grant mission.

COVID-19 Vaccine Information:

In accordance with Washington State Governor's Proclamation 21.14.2, as a condition of employment, you must be fully vaccinated or have an approved medical/religious accommodation by time of hire. People are considered fully vaccinated two weeks after receiving their last shot in a vaccine series. Vaccine or an approved accommodation will be verified prior to your first day of work. Should you not be fully vaccinated or have an approved medical/religious accommodation you will not be able to start employment with WSU. Information regarding vaccine verification and/or requesting a medical/religious information is available at https://hrs.wsu.edu/covid-19/vax-verification/. Please contact HRS at [email protected] or 509-335-4521 if you have questions.

Summary of Duties:

The College of Agricultural, Human and Natural Resource Sciences (CAHNRS) invites applications to join our team as a Grant Pre-Award Coordinator. This position is based in pullman and offers flexibility for remote and hybrid work accommodation.
 

The CAHNRS Office of Research is seeking a detail oriented, organized, and skilled problem solver to join our growing team of professionals in supporting CAHNRS Mission of improving the quality of life for the people of Washington state and our global community. Please apply if you have a desire to deploy your keen eye for details, have a passion for problem solving, and a desire to promote a noble Land Grant mission.

Positions assigned to this class are responsible for managing pre-award activities for the College of Agricultural, Human, and Natural Resource Sciences within the Grants Team using knowledge of grant and contract management rules and regulations, technical expertise, and analytical skills; Contributes information and ideas related to areas of responsibility as part of a cross functional team; Performs pre-award activities while ensuring effective and efficient workflow and adherence to quality standards for faculty and staff; Pre-award activities include, but are not limited to, assisting departmental faculty/PI in the development, preparation, and submission of grant and contract proposals; Ensures all applications meet agency and university guidelines and published time tables and deadlines; Ensures all applications meet agency and university guidelines and published time tables and deadlines, including management of the Just-In-Time process; Ensures proposals are entered and routed in a timely manner for further review; Confers with PI and Pre-award support staff at collaborating institutions to secure necessary sub-awards documents for proposals; Assists the PI in the development of budgets and budget justification which includes proofing the budget for inconsistencies and ensuring accuracy; Reviews budgets for consistency with sponsor, monitors compliance with agency and University regulations regarding submission; verifies all financial information to include application of the appropriate overhead rate for the project; Advises the PI on administrative requirements in preparing proposal submissions and on budget adjustments and revisions necessary to meet the sponsor requirements. Coordinates and reviews certain proposal elements (bio-sketches and facilities & resources) for consistency, accuracy, and completeness; Reviews proposals for consistency with sponsor guidelines on budget, format, font size and page limits excluding narrative content (obtain and review sponsor guidelines); Monitors and facilitates proposal process through the routing process in compliance with university procedures and institutional signatures; Obtains signatures as needed. Works effectively with other offices (central, school, departments, divisions,
RAS units) on research proposals; Prepares high-quality written documents; Analyzes data and formulates conclusions; Review and process award documents through the routing process incompliance with university procedures; Provides training to individuals throughout the college responsible for grant post award management; Performs related responsibilities as required.

Required Qualifications:

• A Bachelor’s degree in a field relevant to area of specialization and three (3) years of experience directly related to the specialty area. Any combination of relevant education and experience may be substituted for the educational requirement on a year-for-year basis.

Preferred Qualifications:

• Demonstrated grants administration or grants/contracts experience in which developing, monitoring, and ensuring outcomes/compliance was required.

• Demonstrated understanding of grant agreements and compliance requirements.

• Demonstrated ability to develop and meet goals and deadlines.

• Exceptional written and oral communication skills.

• Ability to use automated spreadsheets and other tools for financial analysis and reporting.

• Strong interpersonal skills with ability to maintain positive working relationships with others.

Additional Information:

Area/College:

College of Agricultural, Human, and Natural Resource Sciences (CAHNRS)

Department Name:

CAHNRS Office of Research Administration

City, State, Zip:

Pullman, WA 99164

This position offers the opportunity for Hybrid/Remote work options

Department Link:

https://cahnrs.wsu.edu/research/

Monthly Salary:

$5,000.00 or higher depending on experience.

FTE:

100%

Permanent/ Temporary:

Permanent

Background Check:

This position has been designated by the department to require a background check.

Screening Date:

This recruitment has been re-posted and screening of applicants will begin immediately.

Applicant Instructions:

Applicants must attach the following documents to their online application: 1) resume and 2) cover letter. Application materials should clearly communicate how the applicant meets all required qualifications and additional requirements. Applicants are required to include contact information for professional references within the application  

Required Documents:

Resume and Cover Letter

Time Type:

Full time

Position Term:

12 Month

WASHINGTON STATE UNIVERSITY IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EDUCATOR AND EMPLOYER. Members of ethnic minorities, women, special disabled veterans, veterans of the Vietnam-era, recently separated veterans, and other protected veteran, persons of disability and/or persons age 40 and over are encouraged to apply.

WSU employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services.

WSU is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation in the application process, contact Human Resource Services: 509-335-4521 (v), Washington State TDD Relay Service: Voice Callers: 1-800-833-6384; TDD Callers: 1-800-833-6388, 509-335-1259(f), or [email protected] .