VPAF Office Student Assistant

California State University, Fullerton, United States

Updated: over 2 years ago
Location: Fullerton, LOUISIANA
Deadline: Oct 08, 2021 ; Oct 08, 2021 (11:55 PM)

VPAF Office Student Assistant

Apply now Job no:505076
Work type:Student Assistant, Student Assistant - Federal Work Study
Location:Fullerton
Categories:Excluded, Administrative, Temporary, Part Time


Job Title

VPAF Office Student Assistant

Department

Office of the Vice President for Administration & Finance and Chief Financial Officer


Work Schedule

20 hours each week during business hours 8AM–5PM. 


Job Summary

The Office of the Vice President for Administration Finance seeks a student assistant to provide office staff support in the following ways:

  • Office Management & Clerical: Provide front desk support (reception, phones, scheduling), manage/distribute incoming mail, office supply inventory, maintain office supply needs list, organize supplies, maintain Xerox machines; conduct mail delivery, copying, and additional support to all VP office staff as needed. Assist in processing incoming documents.
  • Communications: Coordinate information, meeting schedules, and other details as directed in support of communication and marketing efforts (web, email, pamphlets, reports, etc.). Develop, edit, and format content using Microsoft Office and Adobe applications.
  • Research: Search for data to support project activities. Provide recommendations and analysis of information.
  • Data Entry & Analysis: Input or clean data, develop Excel charts, and create or edit PowerPoint presentations using charts, graphs, etc.
  • Survey Implementation: Assist in planning and implementing the annual Division survey including campus outreach, content editing, and communications with both internal and external partners.
  • Other Project Support: Assist in various aspects of the design, planning, and implementation phases of projects for the VP’s Office.
  • Event Support: Coordinate logistics for meeting and event needs and provide on-site support to staff.
  • Conference Room:  Maintain conference room reservations.  Set up/close down in advance of Vice President’s leadership meetings.
  • Back room maintenance:  Ensure proper supplies are in stock (waters, sanitizer wipes, hand sanitizers, etc.)  Keep equipment and room tidy.
  • Other duties as assigned

    • The Student Assistant position provides opportunities for learning and training in the following areas:

  • Project management
  • Customer service and professionalism in interacting with leadership
  • Marketing management and implementation (including event management)
  • Data analysis & strategic planning

    • Minimum Qualifications

    Qualifications:
    • Strong critical thinking and analytical skills
    • Self-starter and highly motivated to learn
    • Detail-oriented, organized, and able to coordinate multiple projects
    • Strong writing and editing skills
    • Positive customer service attitude
    • Ability to work independently and with minimal supervision at times
    • Ability to work with confidential information
    • Proficient in Microsoft Office Applications

    Preferred Qualifications:
    • Experience working in a professional environment
    • Proficiency in Adobe Creative Cloud/Suite.


    Required Qualifications

    • Current student at CSUF and is enrolled/registered (fees paid) in a current regular semester as a new or continuing student.
    • Student who has completed the prior semester (has not graduated), or who is registered for the subsequent semester.
    • In good academic standing (not on academic probation, continued probation, academic dismissal).
    • Student who is authorized to work in the United States and can provide employment eligibility documents.

    CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so.  Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to [email protected] .

    Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration. Employee/applicant who submits an application for a position may be required to successfully complete job related performance test(s) as part of the selection process.  California State University, Fullerton is not a sponsoring agency.  All unsolicited resumes will be returned without review.  California State University, Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment within which students, staff, administrators and faculty thrive. Individuals interested in advancing the University’s strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose.


    Advertised:Sep 17, 2021 (8:00 AM) Pacific Daylight Time
    Applications close:Oct 08, 2021 (11:55 PM) Pacific Daylight Time

    Back to search results Apply now Refer a friend