UU Student - Admin/Clerical

Updated: about 2 months ago
Location: Salt Lake City, UTAH

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UU Student - Admin/Clerical
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Open Date 01/29/2020
Requisition Number PRN10305N
Job Title UU Student - Admin/Clerical
Working Title WORK STUDY: UMFA Curatorial Administrative Assistant
Job Grade SJ
FLSA Code Nonexempt
Patient Sensitive Job Code?
Type Non Benefited Staff / Student
Temporary? Yes
Standard Hours per Week 1-19
Full Time or Part Time? Part Time
Shift Day
Work Schedule Summary

Flexible M-F 8-5

Is this a work study job? Yes
VP Area Academic Affairs
Department 00073 - Utah Museum of Fine Arts
Location Campus
City Salt Lake City, UT
Type of Recruitment External Posting
Pay Rate Range 10.00
Close Date
Job Summary

Under the direction of the Senior Curator, the Curatorial Administrative Assistant is responsible for providing administrative and planning support to the curatorial department. The ideal candidate will possess a high level of organizational skills, excellent (English) written and verbal communication skills, a strong interest in the arts, and the desire to learn about exhibition development and museum practices.


• Provide general administrative assistance and support to the Senior Curator, the curatorial department at large, and other collaborators as needed/directed .
• Manage and organize data related to departmental projects and correspondence, including creating, updating, and managing exhibition checklists, meeting minutes, and contact lists.
• Assist with exhibitions planning tasks, including confirming credit lines, copyright conditions, and researching, requesting, and securing image permissions.
• Assist with object and exhibition research and varied curatorial functions.
• Maintains and updates accurate records pertaining to the collection and exhibitions, using a computerized collections database management system (Argus).
• Track correspondence and updates of internal and external documents.
• Facilitate communication with UMFA staff, including drafting, sending, and receiving mail and email correspondence.
• Other duties as assigned

Minimum Qualifications

• Some college-level experience studying within the field of art history, humanities, or museum studies
• Previous museum experience as a volunteer, employee, or intern
• Proficiency in MS Office, image software
• Attention to detail and organizational skills
• Self-motivated, resourceful, creative, and ability to work well on a team
• Strong communication and time management skills
• Strong interest in the arts and/or museums

Special Instructions Summary
Additional Information

The University of Utah is an Affirmative Action/Equal Opportunity employer and is committed to diversity in its workforce. In compliance with applicable federal and state laws, University of Utah policy of equal employment opportunity prohibits discrimination on the basis of race or ethnicity, religion, color, national origin, sex, age, sexual orientation, gender identity/expression, veteran’s status, status as a qualified person with a disability, or genetic information. Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities, and protected veterans are strongly encouraged to apply. Veterans’ preference is extended to applicants, consistent with University policy and Utah state law. To inquire about this posting, email: “[email protected]” or call 801-581-2300. Reasonable accommodations in the application process will be provided to qualified individuals with disabilities. To request an accommodation or for further information about University AA/EO policies, please contact the Office of Equal Opportunity and Affirmative Action, 201 S. Presidents Cr., Rm 135, (801) 581-8365 (V/TDD), email: “[email protected]” .

The University is a participating employer with Utah Retirement Systems (“URS”). Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

  • * Do you have previous museum experience?
    • Yes
    • No
  • * Have you been awarded and have you accepted a Federal Work-Study Award for the current year? If no, do not submit this application.
    • No
    • Yes
  • * Have you read and do you agree to follow the work-study information and policy as stated in the Student Work-Study Handbook found on the Financial Aid and Scholarships website? (https://financialaid.utah.edu/types-of-aid/work-study/students/) If no, do not submit this application.
    • No
    • Yes

  • Applicant Documents
    Required Documents
  • Cover Letter
  • Resume
  • Optional Documents
  • Appropriate discharge document (such as a DD-214 – Member Copy 4) – Veteran Only – Call 801.581.2169
  • Addendum to the University of Utah - Veteran Only - Call 801.581.2169 after submission
  • Letter of Recommendation 1
  • Applicant Document - Other


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