UU Student - Admin/Clerical

Updated: 22 days ago
Location: Salt Lake City, UTAH
Job Type: PartTime

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UU Student - Admin/Clerical
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Open Date 09/18/2020
Requisition Number PRN10654N
Job Title UU Student - Admin/Clerical
Working Title Office Assistant
Job Grade SJ
FLSA Code Nonexempt
Patient Sensitive Job Code?
Type Non Benefited Staff / Student
Temporary? No
Standard Hours per Week 10-15 hours per week
Full Time or Part Time? Part Time
Shift Day
Work Schedule Summary

The Office Assistant (OA) is expected to work in the office 10-15 hours/week between 8am-5pm Monday-Friday. This is including breaks with prior discussion for holidays and academic breaks. This particular position is for Monday-Friday 8AM-10:30AM. Schedules are changed every semester.

Is this a work study job? No
VP Area Academic Affairs
Department 00845 - Orientation and Transition
Location Campus
City Salt Lake City, UT
Type of Recruitment External Posting
Pay Rate Range $9.50
Close Date
Job Summary

The Office of Orientation and Transition has the primary focus of assisting new students and their families as they transition to the University through comprehensive programs that take place throughout the calendar year. To support these efforts, the Office of Orientation and Transition hires student Office Assistants who play a vital role in the function of the day-to-day operation of the office as well as provide a positive and enthusiastic experience for all undergraduate students.


- Assist in preparation for New Student Orientation (NSO) sessions.
- Perform general office duties, such as answering phones, greeting guests, checking email, and filing.
- Act as a resource to new and returning students, parents, faculty, and staff.
- Maintain all databases for Orientation and Transition; Gather and assemble information for various events and reports.
- Foster positive working relationships with students, staff, faculty, and community partners.
- Represent our office as when needed during any program our office sponsors.
- Other duties as assigned.

Minimum Qualifications

Must be a current undergraduate student who is in good academic and disciplinary standing at the University of Utah.
- Must have and maintain at 2.5 cumulative GPA.
- Must possess strong communication (written and oral), interpersonal, ad organizational skills.
- Must maintain confidentiality with sensitive information.
- Must be knowledgeable about all programs associated with Orientation and Transition, as well as be familiar with other University offices, resources, and opportunities.
- Must have familiarity with various Microsoft Office programs and social media platforms.
- Must be able to work independently.
- Must display professionalism and excellent customer service skills.
- Must be able to maintain focus in a highly distracting environment.
- Must show a desire to work with students, families, faculty, and staff and create a .welcoming and inclusive environment for all who interact with Orientation and Transition, either in person, on the phone, or via email.

Special Instructions Summary
Additional Information

The University of Utah is an Affirmative Action/Equal Opportunity employer and is committed to diversity in its workforce. In compliance with applicable federal and state laws, University of Utah policy of equal employment opportunity prohibits discrimination on the basis of race or ethnicity, religion, color, national origin, sex, age, sexual orientation, gender identity/expression, veteran’s status, status as a qualified person with a disability, or genetic information. Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities, and protected veterans are strongly encouraged to apply. Veterans’ preference is extended to applicants, consistent with University policy and Utah state law. To inquire about this posting, email: “employment@utah.edu” or call 801-581-2300. Reasonable accommodations in the application process will be provided to qualified individuals with disabilities. To request an accommodation or for further information about University AA/EO policies, please contact the Office of Equal Opportunity and Affirmative Action, 201 S. Presidents Cr., Rm 135, (801) 581-8365 (V/TDD), email: “oeo@umail.utah.edu” .

The University is a participating employer with Utah Retirement Systems (“URS”). Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

  • Are you a current University of Utah student?
    • Yes
    • No
  • What interests you about working with our office as an OA?

    (Open Ended Question)

  • What do you hope to gain from this experience?

    (Open Ended Question)

  • What interactions have you had with the Office of Orientation and Transition and how have those impacted your time at the University of Utah?

    (Open Ended Question)

  • Applicant Documents
    Required Documents
  • Resume
  • List of References
  • Optional Documents
  • Cover Letter
  • Appropriate discharge document (such as a DD-214 – Member Copy 4) – Veteran Only – Call 801.581.2169
  • Addendum to the University of Utah - Veteran Only - Call 801.581.2169 after submission


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