Student Affairs Specialist

Updated: Jan 24, 2022
Location: UC Irvine Campus
Job Type:
Department: Physics & Astronomy

Job Opening ID: 30162
Reports To: Student Affairs Manager
Working Title: Student Affairs Specialist
Department: Physics & Astronomy
Bargaining Unit: CX
FLSA: Non-Exempt
Payroll Job Code: 004722
Job Location: UCI Campus- Irvine
Percent of Time: 100%
Work Schedule: 8-5. M-F
Employee Class: Career
 
Position Summary:
 
Department of Physics and Astronomy is one of the largest academic departments in the School of Physical Sciences at UCI and our staff are responsible for administrative duties associated with a population of 290 people. This includes our largest faculty population of 53 faculty, 76 non-senate academics, 15 career staff, and 146 graduate students. Physics lies at the forefront of our understanding of nature. It includes the study of the universe on the largest scales - astronomy and cosmology, and on the smallest - physics of quarks and leptons. In addition, physics provides the background for high technology; lasers, nuclear power, semiconductors, and medical imaging all have their roots in physics. At the UCI Department of Physics and Astronomy, world-renowned physicists study exciting topics like quantum mechanics, gravitation, the big bang, black holes, magnetism, and superconductivity.
 
Incumbent serves the Student Affairs Office in the Department of Physics and Astronomy. Manages a broad array of inquiries that include registration and payment policies, course schedule information, and general program requirements. Maintains various student databases. Analyzes and implements procedures for course scheduling. Will work with Student Affairs Manager and Co-Directors of ChAMP (Chemical Applied and Material Physics) on all activities including the ChAMP orientation and scheduling. Will be responsible for all reimbursement requests. Demonstrated communication skills to interact effectively with a broad range of faculty, staff, students, and international visitors, from a variety of ethnic, social and educational backgrounds, both orally and in writing. Demonstrated ability to independently organize and prioritize a diversified workload with attention to detail with multiple conflicting deadlines in an environment with frequent interruptions and distractions.
 
Compensation Range:
 
$24.66-$25.80
 
Department Website:
 
https://www.physics.uci.edu/
 
Required:
 
Experience in one or more area: eSOC, WebRoster, KFS, and SLATE. It is preferred.
Bachelor’s degree in related area and/or equivalent experience/training.
Analytical skills Critical thinking Organizational skills Well-developed communication skills Interpersonal skills Use of computer software.
 
Preferred:
 
Campus systems such as eSOC, SLATE, WebRoster, and KFS.
 
 
Final candidate subject to background check. As a federal contractor, UC Irvine is required to use E-Verify to confirm the work status of individuals assigned to perform substantial work under certain federal contracts/subcontracts.
The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy .
UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500.

 

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