Senior Contracts and Grants Analyst – (Pre-Award)

Updated: Mar 14, 2022
Location: UC Irvine Campus
Job Type:
Department: ENGR DO Research Management

Job Opening ID: 25391
Reports To: Principal Contract & Grant Analyst
Working Title: Senior Contracts and Grants Analyst – (Pre-Award)
Department: ENGR DO Research Management
Bargaining Unit: 99
FLSA: Exempt
Payroll Job Code: 006206
Job Location: UCI Campus- Irvine
Percent of Time: 100%
Work Schedule: 8-5, M-F
Employee Class: Career
 
Position Summary:
 
The Samueli School of Engineering’s (SSoE) Contracts and Grants Unit named Engineering Research Management (ERM) provides quality assistance to faculty, researchers, and other academic personnel affiliated with the School to obtain (Pre-Award) and manage (Post-Award) sponsored awards that support research, training, and other scholarly activities. ERM ensures timely, accurate, and responsible stewardship of funds by carrying out these administrative activities within UC, UCI, Federal, State, and agency policies, procedures, and regulations. ERM (Pre-Award) staff assists with the submission of contract and grant (C&G) proposals from all prospective sponsors including but not limited to the Federal Government, Private Foundations, and For-Profit Entities.
 
Uses skills as a seasoned, experienced research administrator to independently develop and/or oversee research proposals, awards, and/or transactions related to contract and grant management and maintains contract and grant records in compliance with institutional research sponsor policies. Works on proposals and awards of diverse scope where analysis of data requires thorough understanding of complex regulations. Completes and approves transactions for signature by manager or another authorized institutional official. Works on complex proposals and awards that may involve multiple investigators and / or multiple sub awards. Guides less experienced staff. Typically works on complex proposals such as grants/contracts which require task budgets, option years, multiple investigators, and multiple sub awards.
 
Compensation Range:
 
Annually:  $59,200.00 - $86,700.00
 
Department Website:
 
https://engineering.uci.edu/
 
Required:
 
5-7years of experience with BA/BS/Equivalent experience.
Bachelor's degree in related area and/or equivalent experience/training.
Provide analysis and input on a variety of issues and operational procedures.
Projects may be assigned or self-identified.
Serve as back-up to colleagues and be familiar with their assigned accounts/workload to provide advice, guidance, and final decisions, as necessary.
As required, provide contract, and grant administrative/financial assistance to affiliated Research unit(s) when short-staffed due to illness, vacation, or vacancy of other positions.
Thorough understanding of research administration guidelines of Federal and non-Federal sponsors supporting research and educational activities, preferably in a university environment.
Ability to manage significant volume of transactions.
Ability to perform complex financial analysis and customized reporting.
Demonstrated competence in the use of spreadsheet and database software in financial analysis, fiscal management, and financial reports.
Ability to maintain independent judgment; strong organization and communication skills; and a customer service focus across broad and diverse subject areas.
Maintains current knowledge of compliance regulations in all areas of research administration. Demonstrated knowledge of generally accepted accounting, fiscal and reporting principles. Demonstrated knowledge of effective grant funding processes, procedures, and techniques.
Strong writing skills in a variety of styles to draft persuasive text for a variety of audiences while ensuring adherence to funding sponsor’s guidelines.
Experience working as part of a professional team and in maintaining confidentiality.
Ability to establish and maintain effective working relationships with staff, department heads, faculty, and students of various social, cultural, economic, and educational backgrounds.
Demonstrated organizational skills with a strong attention to detail and ability to prioritize assignments when faced with heavy workload and competing deadlines.
 
Preferred:
 
Thorough knowledge of applicable compliance requirements related to use of human or animal subjects in research, financial conflict of interest, biosafety, etc.
Experience administering research funding from the National Science Foundation, National Institutes of Health, Department of Defense and Department of Energy.
Demonstrated skill in understanding, interpreting and appropriate application of University of California Policies and Procedures as they relate to finance, contracts and grants, and sales and services activities, equipment management, and gift administration.
Proficient in the use of UC Campus financial systems, such as KR, KFS, UCPath, Pl Report, GEC and BAT functions.
UC experience managing multi-million-dollar research awards.
 
Final candidate subject to background check. As a federal contractor, UC Irvine is required to use E-Verify to confirm the work status of individuals assigned to perform substantial work under certain federal contracts/subcontracts.
 
The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy .
 
UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500.
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