Scholarship Specialist

Posting Number
045848  
Position Title
Scholarship Specialist  
Number of Vacancies
1  
School/College/Division/Institutes/Centers
92 - Student Services  
Primary Department
H9247-Student Financial Aid  
Essential Functions (Job Duties)
POSITION PURPOSE
The Scholarship Specialist is responsible for administering and participating in the university-wide private scholarship awards process and selection. Reconciles administrative, operational and funding processes. Collaborates with relevant external and internal stakeholders including University Development Office professionals, College Deans and their administrative teams to monitor and report the expenditures of institutional scholarships funds budget.
ESSENTIAL JOB FUNCTIONS
Lead the university-wide scholarship award selection process. Provide relevant information pertaining to scholarship applicants and nominees and bring panelists to a consensus in selecting award recipients. Apply extensive institutional knowledge and governing laws in selecting awardees.
Ensure department and university compliance with federal financial aid regulations in awarding and disbursing scholarship aid, particularly in situations when estimated financial assistance and external and institutional aid are present.
Analyze endowed, institutional and external scholarship funding and reconcile funds as needed.
Monitor and report the expenditures of institutional scholarships funds budget. Coordinate with cashier's office to award external scholarship funds to awardees.
Act as a scholarship subject matter expert, providing essential information and data for relevant stakeholders, including current and potential students, development officers, external agencies or foundations, and internal university financial aid office professionals.
Analyze student financial aid scholarship appeals, considering all factors including changing and/or extenuating circumstances of the students. Resolve the appeals ensuring that individual-level student outcomes balance with group and organization-level university institutional financial aid budgets.
Partner with communications coordinator to ensure communications relating to scholarships are timely and accurate.
Analyze Office of Scholarships and Financial Aid's scholarships systems and methodology; identify opportunities for improvement and lead improvement initiatives.
Perform related tasks as assigned.
 
Unique Duties
 
Qualifications
MINIMUM QUALIFICATIONS
Bachelor's degree in social sciences, humanities, communications, business administration, information systems/information technology or related field or an equivalent combination of education and experience.
Minimum two years' experience working with scholarship selection processes and methodologies. Knowledge of state and federal laws governing private scholarships and familiar with federal financial aid regulations.
Ability to communicate clearly, concisely and professionally both verbally and in writing. Strong electronic communication skills.
Ability to compare, contrast and quality check work with a keen attention to detail. Strong analytical skills including critical thinking and problem solving skills. Able to read, adapt and implement changes to comply with new laws and program guidelines.
Proficient in the use of Banner or similar software and Microsoft Office tools including Excel and Project Management/SMARTSHEETS, Salesforce, or other CRM systems.
Skilled in identifying methods to anticipate student needs, developing ways to address and implement changing regulations, and working with other staff to improve services. Must be well organized; comfortable with math and technology.
Ability to balance several priorities at a time, assess workflow and make adjustments.
ADDITIONAL COMMENTS
The position incumbent will be required to work with varied internal and external customers and must possess the ability to clearly communicate complex issues to technical and non-technical audiences. This position necessitates a high level of confidentiality and is dedicated to a high level of customer service. This classification receives direction from a Manager level position.  
Preferred Qualifications
 
Testing Requirements
Not Applicable  
Test Scheduling
 
Working Conditions
 
Job Type
Full-Time  
Job Category
Professional/Administration & Supervisory/Management  

Fiscal Year of Job Open Date
2021  
Job Open Date
(When job is posted in the system)
09-23-2021  
Job Close Date
(or until suitable candidate is found)
Until Suitable Candidate is Found
Is this position reposted?
No  
Reposting Reason:
 

Background Check Requirements
University policy requires certain persons who are offered employment to undergo a background check, including a criminal history check, before starting to work. If you are offered employment, the University will inform you if a background check is required.  
Instructions for submitting your application:
 
Represented Position Message
 

Salary (Minimum)
(Non-Academic Only)
$44,666  
Salary (Hire Max)
(Non-Academic Only)
$53,601  
Salary (Maximum)
(Non-Academic Only)
 
Hourly Rate
(Non-Academic Only)
 
Salary Range
(Academic Only)
 
Is Position Bump Ineligible?
(Non-Academic, Represented positions only. Select 'No' for Academic. Select N/A if Non-represented.)
**NOTE: If 'Yes' is selected, then this is a Bump Ineligible Position (BIP). The person who bids or hires into this 100% grant funded position has no bumping rights upon grant expiration or in a reduction of force.
No