Scholarship Business Specialist Sr

88907BR

Campus: Tempe

Business Ops Specialist Sr

Job Description

The School of Sustainable Engineering and the Built Environment (SSEBE) together with Engineering Academic and Student Affairs (ASA) seek a dynamic Scholarship Business Specialist, Sr. who thrives on working collaboratively in a fast-paced environment. This is an exciting opportunity for a highly motivated person who has a passion for higher education and supporting faculty and student success. The Business Specialist will support scholarships, financial, travel, and purchasing within operations, academics, and research, as well as coordinating with Fulton development staff and/or interacting with scholarship donors.

Job Family

Business Operations

Department Name

Sch Sustain Engr & Built Envrn

Full-Time/Part-Time

Full-Time

Grant Funded Position

This is not a grant funded position and is not contingent on future grant funding.

Salary Range

$44,928 - $62,400 per year; DOE

Essential Duties

• Prepare a high volume of financial transactions in compliance with university and sponsor policies withing designated and budget guidelines.
• Acquire expert knowledge of the portfolio of SSEBE scholarship accounts and available funding.
• Work with ASA, SSEBE Advising, Program Chairs and faculty to disseminate scholarship application information to students and serve as point of contact for the scholarship process.
• Process travel requests/reimbursements, purchase supplies, services, and equipment through Concur, Workday, SunRise, and use of the Purchasing Cards in accordance with established procurement and financial policies.
• Coordinate all aspects of SSEBE scholarship awards process, including coordinating with scholarship committees and Fulton Development staff and/or donors to identify scholarship recipients and processing documentation in accordance with Engineering and ASU processes and policies.
• Prepare and interpret routine and special financial reports for leadership utilizing Workday (ASU and ASU Foundation), Adaptive, and PeopleSoft or other sources to identify available scholarship funding, future budgets, and troubleshoot and resolve issues.
• Maintain departmental purchasing cards, including daily management, document retention and monthly reconciliations.
• Follow policies, procedures, and process appropriate documentation to disburse and/or deposit funds from/to ASU or the ASU Foundation.
• Create routine and special reports using on-line tools, spreadsheets, databases, and other software as appropriate for ASU and non-scholarship funding.
• Work independently and exercises professional judgment to serve as a knowledgeable and helpful resource.

Minimum Qualifications

Bachelor's degree in a field appropriate to the area of assignment AND five (5) years of related experience; OR, Nine (9) years of related experience; OR, Any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved.

Desired Qualifications

• Knowledge of principles, practices and methods of accounting, budgeting, and inventory management
• Knowledge of basic project management.
• Knowledge of supervisory practices and principles.
• Knowledge of procedures, methods and forms associated with automated accounting systems
• Knowledge of PC based software for spreadsheet, database, word processing and presentation applications
• Knowledge of principles and methods of statistical analysis as applicable to budget process
• Skill in performing detailed and complex numerical computations and reports, including analysis and evaluation of budgets, planning and other management information systems.
• Skill in budget preparation and forecasting.
• Skill in designing presentation materials.
• Skill in coordinating activities and establishing priorities for self and others.
• Skill in establishing and maintaining effective working relationships.
• Skill in effective communication, both verbal and written.

Working Environment

Activities are primarily performed on ASU Tempe campus in a regular, climate-controlled office setting subject to extended period of sitting. Visual acuity and manual dexterity associated with daily use of desktop computer, bending, stooping, reaching, and lift up to 25 pounds. Ability to clearly communicate to perform essential duties. Normally receives no instructions on routine work and general instructions on new assignments with review of completed tasks. Exercises judgment within defined practices & policies in selecting methods & techniques for obtaining solutions.

Flexible Work Options:  Once established in your role, alternative work options may include four, 10-hour workdays in a workweek; a nine-day, 80-hour schedule over two work weeks (exempt employees only); and staggered start and stop times. Additionally, the Fulton Schools of Engineering may allow employees to work remotely one to two days per week. All flexible work options require appropriate approvals.

Department Statement

The Ira A. Fulton Schools of Engineering is the largest producer of engineering and technical talent in the nation and seeks to deliver a world-class learning experience for our students and to advance research and innovation – all at scale. We value and emphasize inherently interdisciplinary endeavors that leverage the breadth and depth of expertise among our outstanding faculty, and have built a unique place for large-scale innovation characterized by foundational excellence and translational impacts. We are an engineering school on the rise at the most innovative university in the country and in the heart of the nation’s fifth largest metropolitan area. The scale of our faculty research interests and interdisciplinary mindset, combined with more than 48 graduate degree programs and 25 undergraduate degree programs, provide the foundation for knowledge generation and collaborative opportunities to advance new ideas.

The Fulton Schools of Engineering, located across ASU’s Tempe and Polytechnic campuses, is comprised of seven schools based on academic programs and research areas. Fulton Engineering has a nationally recognized faculty that conducts research, instructs, and mentors students, and provides service to engineering, computing and technology professions and creates lasting impacts across local and global communities.

The Fulton Schools of Engineering follows a framework of values, designed to distinguish our practice and guide daily decisions in our academic, research, corporate engagement and entrepreneurial endeavors. These values influence how we recognize, reward, and communicate our achievements. At the Fulton Schools of Engineering, we:

• Cultivate excellence.
• Deliver innovation that matters.
• Encourage bold thinking.
• Foster a community of learning and collaboration.
• Build a foundation for all to be successful.

Working at ASU has outstanding benefits that include: health, dental and vision insurance plans; ASU/UA/NAU tuition reduction for the employee and qualified family members; life insurance and disability programs; sick leave and holidays; state and optional retirement plans; access to ASU recreation and cultural activities, and more. To estimate the value of your total compensation, please visit

https://cfo.asu.edu/compensation-estimator

.

The School of Sustainable Engineering and the Built Environment (SSEBE) is home to four academic programs:  Civil, Environmental, and Sustainable Engineering, Construction Management and Technology, Construction Engineering, and Environmental Engineering. For more information visit us at http://ssebe.engineering.asu.edu/ .

ASU Statement

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report
In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU PD at 480-965-3456.

Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources .

Employment Verification Statement

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Fingerprint Check Statement

This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.

Instructions to Apply

Application deadline is 3:00PM Arizona time on the date indicated.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.

Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.

ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.

Only electronic applications are accepted for this position.

IMPORTANT NOTE: What is the meaning of “equivalent combination” in the minimum qualifications? It means one year of higher education or 24 credit hours, is equal to one year of experience. For example, a four year Bachelor’s degree is equal to four years of experience.