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JOB DESCRIPTION AND POSITION REQUIREMENTS:
The Pennsylvania State University's Institute for the Study of Adult Literacy, within the College of Education is seeking a candidate for Grants, Budgets, and Operations Coordinator. This position works closely with the Institutes’ co-directors to manage budget development and submission of proposals for external funding, coordinate and manage internal and external budgets, and act as a liaison between Institute personnel and the College’s human resources and financial office staff.
This position is also responsible for managing day-to-day and long-term ISAL/Goodling operations including tracking and forecasting expenses/revenues, working with the PI’s and project staff to ensure compliance with grant and funder regulations, and closeout of existing grants.
The successful candidate will be responsible for the following:
Review, prepare and process proposals cooperatively with principal investigators and institute directors, manage grants and contracts budgets; assist in preparing budget proposals to governmental agencies and other funding sources; according to compliance requirements for awards received
Monitor budgetary matters; ensure fiscal deadlines are met; assist in coordinating budget preparation, report preparation, records control and related grant projects; review and approve financial transactions
Anticipate expenditures; determine when sponsors require notification of budget revisions, recommend and submit revisions for approval; and ensure compliance with University and governmental policies, rules, regulations, and practices; designate and assign funds for institute events, travel, and other project activities; manage expenditures and reimbursements, process invoices and monitor payments.
Help arrange meetings and coordinate travel arrangements.
Communicate with internal and external customers and management to exchange information, resolve issues or concerns, and coordinate activities.
Participate in and make recommendations during development of work unit’s strategic plan.
Represent the work unit in various meetings and/or committees involving other administrative and academic units
Implement changes in policy and procedures
Review and check documents for completeness, accuracy, and conformance with applicable guidelines/regulations and procedural requirements
Manage the operational activities of the office, ensure deadlines are met; develop processes and procedures for department.
Oversee departmental hiring and on boarding
Monitor human resources administrative matters; ensure deadlines are met.
Help with the recruitment process for faculty and staff as needed and ensure compliance with Affirmative Action policies and procedures
May be responsible for multiple locations and serve as personnel coordinator for work unit
This position typically requires an Associate’s degree or higher plus 2 years of related experience or an equivalent combination of education and experience.
This is a limited-term position funded for one year, with possibility for renewal.
Interested candidates should submit a resume and cover letter for consideration.
The following background checks must be successfully completed for this position:
This position will require successful completion of standard background checks.
The Pennsylvania State University is committed to and accountable for advancing diversity, equity, and inclusion in all of its forms. We embrace individual uniqueness, foster a culture of inclusive excellence that supports both broad and specific diversity initiatives, leverage the educational and institutional benefits of diversity, and engage all individuals to help them thrive. We value inclusive excellence as a core strength and an essential element of our public service mission.
CAMPUS SECURITY CRIME STATISTICS:
Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here .
Employment with the University will require successful completion of background check(s) in accordance with University policies.
EEO IS THE LAW
Penn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.
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