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JOB DESCRIPTION AND POSITION REQUIREMENTS:
The Population Research Institute (PRI) is seeking a detailed-oriented, motivated individual as a Proposal and Award Generalist to provide administrative and pre-award support on sponsored research awards.
This position will perform work activities in a large volume, fast paced, detailed environment that requires multi-tasking expertise, managing conflicting priorities, timely work production and the ability to solve complex problems. The ideal candidate should possess excellent skills in organization, customer service, communication (written and verbally) and the ability to work independently and in a team environment.
Responsibilities: The pre-award duties will include but are not limited to:
- Lead, direct, and manage the pre-award side of research administration (proposal submission and progress reports) for PRI which is composed of one or more employees
- Assist faculty or others with proposal preparation through reviewing sponsor guidelines and University guidelines, drafting required forms, representations and certifications, and budgets
- Resolves issues and implements solutions; initiates process improvements to address systemic roadblocks
- Collaborate with college/unit offices on funding opportunities requiring special handling such as limited submissions, RFA (Request for Application), RFP (Request for Proposal), and other solicitations
- Draft cost share budgets and requests for obtaining cost share; obtain faculty and department/unit approval
- Initiate and submit the IAF (Internal Approval Form) and obtain approvals of faculty and department/unit heads via workflow
- Manage and oversee submission of PRI proposals and progress reports
- Maintain and share knowledge of ERA (Electronic Research Administration) external sponsor sites in addition to units internal tracking database
- Communicate and obtain required approvals, working with various offices as needed, Office of Sponsored Programs, Research Accounting, Office of Research Protections, and other University contacts
- Provide backup support for the other office staff (post-award administration) and participate in various meetings
Education and Experience: This position will be filled at a Level 3 or 4. A Level 3 typically requires a Bachelor’s degree or higher and 2+ years of related experience or an equivalent combination of education and experience. Higher levels of experience are required for higher level positions.
Preferred Experience:
- Graduate of the Penn State ACOR (Administrative Committee on Research) Certification and Education Series (ACES) (or equivalent)
- University system experience such as: SIMS (Strategic Information Management System), SIMS Budgets, SAP Concur, and Office 365 apps
- Authorized Signing Official (AOR) on behalf of Penn State
- NIH grant experience is highly preferred
Application Instructions: A cover letter and resume are required for full consideration.
This is a limited-term appointment for one year from date of hire with an excellent possibility of renewal.
This position offers a flexible work arrangement that combines remote and on-campus work. Questions related to flexible work should be directed to the hiring manager during the interview process.
Penn State is committed to and accountable for advancing diversity, equity, and inclusion in all of its forms. We embrace individual uniqueness, foster a culture of inclusion that supports both broad and specific diversity initiatives, leverage the educational and institutional benefits of diversity, and engage all individuals to help them thrive. We value inclusion as a core strength and an essential element of our public service mission.
Penn State offers competitive benefits to full-time employees, including medical, dental, vision, and retirement plans, in addition to tuition discounts and paid holidays. Please visit https://hr.psu.edu/prospective-employee for more detailed information.
CAMPUS SECURITY CRIME STATISTICS:
Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here .
Employment with the University will require successful completion of background check(s) in accordance with University policies.
EEO IS THE LAW
Penn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.
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