International Student Adviser

Updated: 4 months ago
Location: Chicago, ILLINOIS
Job Type: FullTime

Department
 

CSL OIA: Administrative Services


About the Department
 

The Office of International Affairs (OIA) is responsible for navigating immigration regulations and procedures; ensuring institutional compliance and oversight of visas; advising students, faculty, staff, other academic appointees (OAAs), postdocs, dependent families and hiring units; and developing and delivering trainings, workshops, and collaborative programming related to regulatory updates, pre-arrival/arrival resources, orientations and related legal matters.


Job Summary
 

Member of a seven-adviser team, serving a total of approximately 4,900 students. Advise F-1 and J-1 international students about visas, immigration, and a wide range of academic, financial, and personal matters. Serve as a Designated School Official and Alternate Responsible Officer at the University of Chicago in compliance with federal regulations. Participate in trainings and workshops for faculty, staff, and students.

Responsibilities

These duties comprise 75% of the position.

  • Advise and counsel a population of approximately 700-800 international students, their dependents, and their sponsoring academic units regarding U.S. government regulations, cultural adjustment, and sources of support available in the University and beyond. Serve as a Designated School Official and Alternate Responsible Officer for the F-1 and J-1 programs at the University of Chicago in compliance with federal regulations.

These duties comprise of 15% of the position.

  • Assist and participate in the development, promotion and presentation of programming and workshops for the University community on topics such as: obtaining and maintaining appropriate immigration status, tax preparation, logistics of life in Chicago, and other events of interest to our international community.

These duties comprise 5% of the position.

  • Develop and maintain the appropriate degree of expertise on immigration law and regulations, University policies and practices, and cultural sensitivity relevant to the work of the office by staying current in internal communications, the professional literature and government publications, and by participating in relevant training opportunities and conferences, including meetings with the units served.
  • Works independently to analyze programming data and make recommendations to the Associate Director regarding improved marketing for existing events and development of future programming.
  • Uses specialized depth and breadth of knowledge in immigration issues to conduct regular policy reviews and advise students, non-students, employees, and faculty on related immigration statuses.

These duties comprise 5% of the position.

  • Performs other work as needed.


Minimum Qualifications
 

Education:

Minimum requirements include a college or university degree in related field.

---
Work Experience:

Minimum requirements include knowledge and skills developed through 5-7 years of work experience in a related job discipline.

---
Certifications:

---

Preferred Qualifications

Experience:

  • Prior immigration experience working with student-based immigration (e.g. F-1 or J-1) or employment-based immigration (H-1B, J-1, TN, B-1/WB, and E-3).
  • Prior experience working with federal regulations and compliance.

Technical Skills or Knowledge:

  • Proficient with Microsoft Excel, Outlook, PowerPoint, and Word.
  • Experience with database software.

Preferred Competencies

  • Demonstrated excellent verbal and written communication skills.
  • Ability to interact with individuals from many different countries and with a wide range of English skills and foreign accents.
  • Demonstrated aptitude for using electronic systems and programs.
  • Demonstrated great attention to detail.
  • Demonstrated ability to work independently and creatively.
  • Ability to multi-task and to work in a fast-paced, deadline-driven environment.
  • Demonstrated strong interpersonal and organizational skills, self-motivated energetic approach to work, and customer-friendly attitude.
  • Per U.S. immigration regulations, must be a U.S. citizen or Permanent Resident.

Application Documents

  • Cover letter (required)
  • Resume (required)
  • List of three references with contact information included (required)


When applying, the document(s) MUST  be uploaded via the My Experience page, in the section titled Application Documents of the application.


Job Family
 

Legal & Regulatory Affairs


Role Impact
 

Individual Contributor


FLSA Status
 

Exempt


Pay Frequency
 

Monthly


Scheduled Weekly Hours
 

37.5


Benefits Eligible
 

Yes


Requires Compliance with University Covid-19 Vaccination Requirement
 

Yes


Drug Test Required
 

No


Health Screen Required
 

No


Motor Vehicle Record Inquiry Required
 

No


Posting Statement
 

Employees must comply with the University’s COVID-19 vaccination requirements. More information about the requirements can be found on the University of Chicago Vaccination GoForward .
The University of Chicago is an Affirmative Action/ Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

 

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

 

We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.

 

All offers of employment are contingent upon a background check that includes a review of conviction history.  A conviction does not automatically preclude University employment.  Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

 

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu . Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.



Department
 

CSL OIA: Administrative Services


About the Department
 

The Office of International Affairs (OIA) is responsible for navigating immigration regulations and procedures; ensuring institutional compliance and oversight of visas; advising students, faculty, staff, other academic appointees (OAAs), postdocs, dependent families and hiring units; and developing and delivering trainings, workshops, and collaborative programming related to regulatory updates, pre-arrival/arrival resources, orientations and related legal matters.


Job Summary
 

Member of a seven-adviser team, serving a total of approximately 4,900 students. Advise F-1 and J-1 international students about visas, immigration, and a wide range of academic, financial, and personal matters. Serve as a Designated School Official and Alternate Responsible Officer at the University of Chicago in compliance with federal regulations. Participate in trainings and workshops for faculty, staff, and students.

Responsibilities

These duties comprise 75% of the position.

  • Advise and counsel a population of approximately 700-800 international students, their dependents, and their sponsoring academic units regarding U.S. government regulations, cultural adjustment, and sources of support available in the University and beyond. Serve as a Designated School Official and Alternate Responsible Officer for the F-1 and J-1 programs at the University of Chicago in compliance with federal regulations.

These duties comprise of 15% of the position.

  • Assist and participate in the development, promotion and presentation of programming and workshops for the University community on topics such as: obtaining and maintaining appropriate immigration status, tax preparation, logistics of life in Chicago, and other events of interest to our international community.

These duties comprise 5% of the position.

  • Develop and maintain the appropriate degree of expertise on immigration law and regulations, University policies and practices, and cultural sensitivity relevant to the work of the office by staying current in internal communications, the professional literature and government publications, and by participating in relevant training opportunities and conferences, including meetings with the units served.
  • Works independently to analyze programming data and make recommendations to the Associate Director regarding improved marketing for existing events and development of future programming.
  • Uses specialized depth and breadth of knowledge in immigration issues to conduct regular policy reviews and advise students, non-students, employees, and faculty on related immigration statuses.

These duties comprise 5% of the position.

  • Performs other work as needed.


Minimum Qualifications
 

Education:

Minimum requirements include a college or university degree in related field.

---
Work Experience:

Minimum requirements include knowledge and skills developed through 5-7 years of work experience in a related job discipline.

---
Certifications:

---

Preferred Qualifications

Experience:

  • Prior immigration experience working with student-based immigration (e.g. F-1 or J-1) or employment-based immigration (H-1B, J-1, TN, B-1/WB, and E-3).
  • Prior experience working with federal regulations and compliance.

Technical Skills or Knowledge:

  • Proficient with Microsoft Excel, Outlook, PowerPoint, and Word.
  • Experience with database software.

Preferred Competencies

  • Demonstrated excellent verbal and written communication skills.
  • Ability to interact with individuals from many different countries and with a wide range of English skills and foreign accents.
  • Demonstrated aptitude for using electronic systems and programs.
  • Demonstrated great attention to detail.
  • Demonstrated ability to work independently and creatively.
  • Ability to multi-task and to work in a fast-paced, deadline-driven environment.
  • Demonstrated strong interpersonal and organizational skills, self-motivated energetic approach to work, and customer-friendly attitude.
  • Per U.S. immigration regulations, must be a U.S. citizen or Permanent Resident.

Application Documents

  • Cover letter (required)
  • Resume (required)
  • List of three references with contact information included (required)


When applying, the document(s) MUST  be uploaded via the My Experience page, in the section titled Application Documents of the application.


Job Family
 

Legal & Regulatory Affairs


Role Impact
 

Individual Contributor


FLSA Status
 

Exempt


Pay Frequency
 

Monthly


Scheduled Weekly Hours
 

37.5


Benefits Eligible
 

Yes


Requires Compliance with University Covid-19 Vaccination Requirement
 

Yes


Drug Test Required
 

No


Health Screen Required
 

No


Motor Vehicle Record Inquiry Required
 

No


Posting Statement
 

Employees must comply with the University’s COVID-19 vaccination requirements. More information about the requirements can be found on the University of Chicago Vaccination GoForward .
The University of Chicago is an Affirmative Action/ Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

 

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

 

We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.

 

All offers of employment are contingent upon a background check that includes a review of conviction history.  A conviction does not automatically preclude University employment.  Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

 

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu . Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.


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