Human Resource Coordinator, Office of the Vice President for Research, Scholarship, and Creative Endeavors
Job Posting Title:
Human Resource Coordinator, Office of the Vice President for Research, Scholarship, and Creative Endeavors----
Hiring Department:
Office of the Vice President for Research, Scholarship and Creative Endeavors----
Position Open To:
All Applicants----
Weekly Scheduled Hours:
40----
FLSA Status:
Exempt----
Earliest Start Date:
Immediately----
Position Duration:
Expected to Continue----
Location:
AUSTIN, TX----
Job Details:
General Notes
The mission of the Office of the Vice President for Research, Scholarship and Creative Endeavors (OVPR) is to foster the expansion of the scale, quality, and impact of scholarly endeavors at UT Austin. We are committed to building capacity, promoting interdisciplinary collaboration, and lowering the barriers and burden involved in scientific and creative inquiry through the development of an investigator-focused infrastructure that supports the needs of UT Austin's research enterprise.
The OVPR encourages a healthy work-life balance. The OVPR HR team has a 3-day telework schedule (two days on main campus) and engages in frequent team-building events. Additionally, we serve a wide range of units within our portfolio which provides team members with an array of opportunities to learn new facets of HR within UT Austin. We encourage collaboration and shared ideas to navigate and solve new challenges as well as promote learning within the team.
UT Austin offers a competitive benefits package that includes:
100% employer-paid basic medical coverage
Retirement contributions
Paid vacation and sick time
Paid holidays
Eligible for hybrid telework
Please visit our Human Resources (HR) website to learn more about the total benefits offered.
Purpose
To provide human resources support to the Office of the Vice President for Research, Scholarship, and Creative Endeavors (OVPR) and reporting units.
Responsibilities
Responsible for accurately submitting workday transactions including creating and editing job requisitions; candidate disposition on job requisitions; hire business processes; personnel data changes; and terminations in compliance with the University's best practices and policies.
Manages the lifecycle of student employment and contract worker HR processes.
As timekeeper, reviews and approves timesheets to ensure compliance with the University's policies. Ensures hourly timesheets are approved prior to the payroll deadlines. Runs timekeeping reports on a frequent basis and sends reminders to employees that are behind on submitting their timesheets.
Provides backup support to OVPR HR team members and assists with special projects.
Initiates background checks and launches FWA agreements to new hires and current employees when permanent FWA changes occur. Submits out-of-state FWA requests to the central committee for approval. Manages FWA changes in Workday. With attention to detail, prepares offer letters and personnel update letters per OVPR guidelines.
Accurately manages the organizational charts.
Manages weekly and monthly newsletters to OVPR units by drafting, editing, and sending out communications on job opportunities and new OVPR team members. Ensures regular communications are accurate and timely.
Required Qualifications
Bachelor's degree.
Minimum of two years' experience in HR.
Demonstrated critical thinking and problem-solving skills.
Attention to detail with strong verbal and written communication skills.
Ability to take initiative and successfully manage projects.
Contributes within a team environment.
Relevant education and experience may be substituted as appropriate.
Preferred Qualifications
Experience working in HR in a University setting.
Completion of UT Austin's HR Essentials series.
Experience submitting business processes in Workday.
Familiarity with Lucid and Smartsheet.
Salary Range
$50,000 + depending on qualifications
Working Conditions
May work around standard office conditions
Repetitive use of a keyboard at a workstation
Use of manual dexterity
Required Materials
Please mark "yes" on the application for required materials. Failure to attach all additional materials listed may affect candidates being considered for the position.
Resume/CV
- 3 work references with their contact information; at least one reference should be from a supervisor
- Letter of interest
Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.
Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.
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Employment Eligibility:
Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.----
Retirement Plan Eligibility:
The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.----
Background Checks:
A criminal history background check will be required for finalist(s) under consideration for this position.
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Equal Opportunity Employer:
The University of Texas at Austin, as an equal opportunity/affirmative action employer , complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.
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Pay Transparency:
The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.
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Employment Eligibility Verification:
If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.
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E-Verify:
The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:
- E-Verify Poster (English) [PDF]
- E-Verify Poster (Spanish) [PDF]
- Right To Work Poster (English) [PDF]
- Right To Work Poster (Spanish) [PDF]
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Compliance:
Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031 .
The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.