We are seeking a Grants and Contracts Intern . This is a casual, paid internship for approximately five months and up to 1 year, working 10 to 18 hours a week (flexibility to accommodate school schedules), during the fall, winter, and spring semesters. The Intern will participate in work related to the management of sponsored funding in SOM departments.
Specific Duties & Responsibilities
Attend Trainings to gain Knowledge in,
- External federal guidelines/procedures for grants and contracts (focus on NIH), as well as other primary SOM sponsors and their type of support, policies, and application processes.
- JHU and SOM-specific policies and procedures related to sponsored activity, including award set-up and management; research compliance regulations and required trainings.
- Assist in SOM effort to distribute budgeted sponsored funds in the SAP system – work with all identified departments.
- Assist in SOM effort to identify payments received by the University, and align with appropriate department, research study, and/or principal investigator.
- Assist department research administration staff with grants/contracts pre- and post-award functions including proposal submission and budget development; project initiation and award set-up; account maintenance and reconciliation; subrecipient set-up and monitoring; effort reporting and cost sharing; billing/invoicing, financial reporting, and closeout.
- Develop skills in SAP navigation, procedures and transactions; Business Warehouse reporting; and HR accounting as they relate to the management of sponsored funds.
- Work independently on a small portfolio of accounts.
- Assist in the preparation of periodic budget tracking and forecasting to ensure budget accountability and effective management of records.
- Assist with implementing accounting and budgetary controls consistent with government agency needs and JHU/SOM policies.
- Assist Research Finance Operations in analyzing trends with the goal of risk mitigation and capitalizing on available financial opportunities.
- Assist with special projects with finance and research administration focus.
- Participate in job shadowing opportunities across the JHU central offices, Internal Audits, and SOM departments.
Minimum Qualifications
- Eligible candidates must be enrolled as a full-time university junior or senior with a GPA of 3.0 or better, majoring in a business-related field.
- Proficiency with MS Word and Excel required.
Special Knowledge, Skills, & Abilities
- Solid analytical skills and enjoy working with numbers.
- Strong organizational time management skills, effective communication, and professional writing skills.
- Self-motivated with a high level of initiative and ambition.
- Enthusiastic, demonstrate “can do” and “team working” attitude with an ability to learn quickly.
- Ability to multi-task and meet assigned commitments.
Classified Title: Intern
Job Posting Title (Working Title): Grants and Contracts Intern
Role/Level/Range: ATO 40/E/01/OA
Starting Salary Range: Min $15.00 - Max $19.00 HRLY ($25,000 targeted; Commensurate with experience)
Employee group: Casual / On Call
Schedule: M-F/18
Exempt Status: Non-Exempt
Location: Remote
Department name: SOM Admin Res Sponsored Projects
Personnel area: School of Medicine
Total Rewards
The referenced salary range is based on Johns Hopkins University’s good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/
Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines:
JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
**Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.
The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate’s conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.
The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion .
Accommodation Information
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at [email protected] . For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit accessibility.jhu.edu .
Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. The COVID-19 vaccine does not apply to positions located in the State of Florida. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/ .
The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
Note: Job Postings are updated daily and remain online until filled.