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Job Summary:
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The Research Services Principal Professional will coordinate and lead the day-to-day research operations of the Department of Dermatology including Pre and Post Award administration and financial tracking. This position will be responsible for providing administrative, financial, technical guidance and support to faculty, fellows and staff seeking outside funding for research, public service, and special sponsored institutional projects. Negotiates, administers, extends, terminates, and renegotiates contracts and sub-contracts, as appropriate to the specific position. Researches and interprets relevant regulations, guidelines, and standards, and oversees the processing of contracts and/or grants throughout the Department.
Key Responsibilities:
25% Pre-Award Grants:
- Manage and direct all grant and contract activities:
- Prepare complex, multiple year budgets and reviews them prior to routing and submission in order to ensure compliance with federal, state, university and private sponsors for grants, fellowships, contracts, and industry contracts.
- Prepare salary budgets by utilizing employee compensation rates, appropriate fringe benefit rates, and approved escalation rates.
- Advise PIs of budget restrictions and applicable indirect cost rates for various locations and types of proposals.
- Communicate with other departments and government agencies; coordinates administrative actions for faculty and staff within the relevant academic departments who have a role with the Department of Dermatology.
- Prepare and submit all subcontracts for sponsored projects:
- Prepare subcontracts and applicable standing purchase orders per established guidelines.
- Track the routing of subcontracts from the initiation phase, through submission, to recipient.
- Manage the process of routing and final submission of packets to sponsors in either electronic or paper format, including all compliance and regulatory documents; ensures all sponsor guidelines are met:
- Keep abreast of changes in application instructions for federal sponsors.
- Develop and maintain a comprehensive grant production calendar that includes all requisite routing and submission deadlines.
- Manage the preparation of both sponsor and institutional forms to ensure all signatures are obtained and deadlines are met.
- Maintain current files on all grant and contract submissions.
- Create and maintain current NIH Biographical Sketches for all collaborating faculty.
- Responsible for organizing and establishing work processes to ensure the grant/contract submission process and the receipt of all awards is timely, complete and adheres to all policies of the proposed sponsor and the University Office of Grants and Contracts (OGC).
50% Post-Award: Work with the PIs and the OGC to coordinate the receipt of funded proposals including:
- Activate Grant Accounts:
- Review notices of grant awards with the PI, making note of any special restrictions.
- Respond to requests from funders for information/clarification needed for funding decisions including preparation of other support documentation for grant personnel and budget revision and justification.
- Work with the Office of Grants and Contracts (OGC) in order to identify cost-sharing in proposals and assure accurate accounting.
- Act as a liaison between the OGC and the sponsor in order to ensure the timely execution of all awards.
- Request the creation of new account numbers appropriate to funding source and activity.
- Confirm that budget information is set up according to approved budget and department invoicing is scheduled, when appropriate.
- Review the rate and application of F&A costs for total budget and subcontracts as per sponsor’s instructions.
- Upon award of a grant, executes all new Speedtype activities, including notifying various payroll liaisons, telecom, etc.
- Sponsor and sub-award invoicing and payment
- Process carryover requests, and budget revision requests
- Oversee the budgeting and billing of clinical trials within the Department of Dermatology.
- Contract and Subcontract Administration:
- Establish subcontracts as per notice of grant awards with participating institutions.
- Facilitate the submission and payment of invoices in a timely manner.
- Work directly with the Subcontractor, PI and Post-Award Office to resolve issues.
- Notify the PI of contractual issues and potential problems.
- Work with the PIs, or their designees, in order to facilitate the process of requesting, executing, tracking, verifying services and reconciling large purchases requiring SPOs, sole source justification, and/or bids and consultants including scope of work documentation.
- Reporting:
- Meet with the PIs on a monthly basis.
- Review revenues, expenditures, available balances and encumbrances and compares them to approved grant and contract budgets for sponsored projects with noted deficit.
- Provide expense documentation as required by contract to the OGC invoicing team.
- Prepare and submits all journal entries and distributes funds as needed.
- Develop reconciliation processes and communicates them to the PI’s.
- Develops and maintains a comprehensive calendar that includes all grant start, end and renewal dates, as well as all report submission deadlines.
25% Other:
- Maintain an accurate and comprehensive database of all grants and contracts submitted (funded, in review, not funded) including proposed dates, direct and indirect costs, PIs, personnel and their effort committed, and short description.
- Maintain knowledge of current and new CU and funding agency policies.
- Assist with the completion and timely submission of PER forms, including responding to questions from research staff.
- Respond to requests for salary information, Biosketches, Other Support documents and proposed subcontracts for research faculty and PRAs.
- Create and Maintain departmental dashboards leveraging A2E encompassing the performance of the research enterprise at the faculty and Chair/DFA level.
- Provide training and direction to department faculty and research staff regarding Federal, State, Private Foundation, and University policies and procedures as they relate to grant and contracts submission, receipt, management, and reporting.
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Work Location:
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Hybrid – this role is eligible for a hybrid schedule, number of days per week on campus and as needed for in-person meetings can be negotiated.
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Why Join Us:
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Welcome to the Department of Dermatology at the University of Colorado School of Medicine. We are an integrated department that spans the Anschutz Medical Campus, providing care at UCHealth, Children's Hospital Colorado, and Rocky Mountain Regional VA Medical Center. We also care for patients at Denver Health Medical Center, Colorado's primary safety-net institution. We pride ourselves on being an internationally renowned program that provides comprehensive resources for the diagnosis and treatment of diseases and conditions of the skin. Our mission is to lead collaborative innovation in the understanding and treatment of dermatologic disease through excellence in patient care, education, research, and community engagement.
The University of Colorado offers a comprehensive benefits package that includes health insurance, life insurance, retirement plans, tuition benefits, ECO pass, paid time off – vacation, sick, and holidays and more. To see what benefits are available, please visit: https://www.cu.edu/employee-services/benefits-wellness .
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Diversity and Equity:
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The University of Colorado Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnic minorities, persons with disabilities, persons within the LGBTQ+ community and all veterans. The University of Colorado is committed to diversity and equality in education and employment.
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Qualifications:
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Minimum Qualifications:
- A bachelor’s degree in business administration, business, finance, accounting, or a directly related field from an accredited institution.
- Three years of experience working with finances, grants/contracts, budget management, and/or procurement.
Applicants must meet minimum qualifications at the time of hire.
A combination of education and related technical/paraprofessional experience may be substituted for the bachelor’s degree on a year for year basis.
Preferred Qualifications:
- Broad, diversified professional management experience, preferably in an academic medical center.
- Previous clinical management experience.
- A master’s degree in business administration, business, finance, accounting, or a directly related field from an accredited institution.
- Previous experience with University of Colorado, Finance, payroll, A2E and procurement systems.
Knowledge, Skills and Abilities:
- Ability to communicate effectively, both in writing and orally.
- Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.
- Outstanding customer service skills.
- Demonstrated commitment and leadership ability to advance diversity and inclusion.
- Knowledge of, and ability to apply, diversified financial management principles, tools, and techniques.
- Ability to evaluate, analyze, and interpret vast amounts of data, recommend solutions, and implement preferred courses of action.
- Ability to communicate with various constituencies to engender trust and credibility at all levels of the organization and work effectively in a complex and political environment.
- Ability to tolerate a high degree of ambiguity, yet work effectively to fulfill the missions, goals, and objectives of the Department of Dermatology.
- Knowledge of, and experience working with, financial record keeping and accounting systems (i.e. PeopleSoft Finance System or similar software). Candidate will process PETs and JEs and support with appropriate financial reports.
- Experience that demonstrates the ability to manage multiple tasks and work independently with minimal supervision.
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How to Apply:
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For full consideration, please submit the following document(s):
1. A letter of interest describing relevant job experiences as they relate to listed job qualifications and interest in the position
2. Curriculum vitae / Resume
3. Three to five professional references, including name, address, phone number (mobile number if appropriate), and email address
Questions should be directed to: JD Ainsworth at [email protected]
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Screening of Applications Begins:
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Immediately and continues until position is filled. For best consideration, apply by March 15, 2024.
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Anticipated Pay Range:
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The starting salary range (or hiring range ) for this position has been established as $65,037- $82,727.
The above salary range (or hiring range ) represents the University’s good faith and reasonable estimate of the range of possible compensation at the time of posting. This position may be eligible for overtime compensation, depending on the level.
Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.
Total Compensation Calculator: http://www.cu.edu/node/153125
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ADA Statement:
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The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at [email protected] .
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Background Check Statement:
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The University of Colorado Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.
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Vaccination Statement:
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CU Anschutz strongly encourages vaccination against the COVID-19 virus and other vaccine preventable diseases . If you work, visit, or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz, you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work, visit, or volunteer, respectively. In addition, if you work in certain research areas or perform certain safety sensitive job duties, you must enroll in the occupational health medical surveillance program .
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