Scheduled Hours
40
Position Summary
Pre-Award activities, with supervision/oversight.
Job Description
Primary Duties & Responsibilities
- Reviews and interprets grant guidelines from NIH and other varying foundations/agencies.
- Formulates grant & study budgets according to established norms, enters documents, secures approvals, & establishes multidisciplinary research project control.
- Prepares internal approval documents for proposals (PC form) and obtains signatures.
- Works with Principal Investigator in compiling and submitting the entire grant according to established agency/university guidelines. Uploads and reviews all agency forms for submission. Enters grant budgeting documents online.
- Tracks and maintains online database of grants submitted, awarded, rejected, etc.
- Sends advance reminders to PIs of upcoming deadlines for continuation, competitive renewals, progress reports, etc.
- Assists PIs with internal and external requests for grant-related information (i.e. current biosketches, trainee information, human/animal protocol approvals, and other support).
- Updates grants lists monthly or when new fund numbers are received.
- Organizes and maintains electronic and hard copy grant files.
- Ensures all compliance documents are in order at time of award (IRB, IACUC, etc.).
- Assists PIs in preparation of annual progress reports as needed.
- Attends training sessions/seminars related to position.
- Assists Research Administrator with special projects as requested.
- Other duties as assigned.
Preferred Qualifications
- Prefer grant/sponsored accounting/bookkeeping experience with knowledge of accounting and/or financial and accounting concepts and practices.
- Equivalent of a Bachelor's Degree with one year general office experience or five years of combined education and related.
- Working knowledge of standard accounting procedures.
- Ability to utilize computerized accounting systems.
- Knowledge of Microsoft Office especially Word and Excel.
- Ability to plan and organize work in an effective manner in order to meet timelines and goals.
Required Qualifications
Equivalent of a Bachelor's Degree with one year general office experience or five years of combined education and related experience.
Grade
G08-H
Salary Range
$19.56 - $30.35 / Hourly
The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.
Pre-Employment Screening
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.
Benefits Statement
Washington University in St. Louis is committed to providing a comprehensive and competitive benefits package to our employees. Benefits eligibility is subject to employment status, full-time equivalent (FTE) workload, and weekly standard hours. Please visit our website at https://hr.wustl.edu/benefits/ to view a summary of benefits.
EEO/AA Statement
Washington University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration without regard to an individual’s sex, race, color, religion, age, disability status, protected veteran status, national or ethnic origin, gender identity or expression, sexual orientation. Women, minorities, protected veterans and the disabled are strongly encouraged to apply.
Diversity Statement
Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment – fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.
Applicant Instructions
When you are ready to apply, creating an account only takes a minute. Your account creates a candidate home page which we will use to communicate with you and allows you to apply for jobs and view your application statuses. The first page of the application offers two “Quick Apply” options. Quick Apply allows you to either use a previous application or create a new application using a resume to populate the work experience and education sections of your job application. If using a resume to populate your application, check to ensure the application fields populated accurately. You may skip the “Quick Apply” page by clicking “Next” at the bottom of the page. Documents may be uploaded in the My Experience section of the application. You also have the option to apply with a Linkedin feature, which allows you to apply by using your Linkedin profile to populate some of the job application fields.
Scheduled Hours
40
Position Summary
Pre-Award activities, with supervision/oversight.
Job Description
Primary Duties & Responsibilities
- Reviews and interprets grant guidelines from NIH and other varying foundations/agencies.
- Formulates grant & study budgets according to established norms, enters documents, secures approvals, & establishes multidisciplinary research project control.
- Prepares internal approval documents for proposals (PC form) and obtains signatures.
- Works with Principal Investigator in compiling and submitting the entire grant according to established agency/university guidelines. Uploads and reviews all agency forms for submission. Enters grant budgeting documents online.
- Tracks and maintains online database of grants submitted, awarded, rejected, etc.
- Sends advance reminders to PIs of upcoming deadlines for continuation, competitive renewals, progress reports, etc.
- Assists PIs with internal and external requests for grant-related information (i.e. current biosketches, trainee information, human/animal protocol approvals, and other support).
- Updates grants lists monthly or when new fund numbers are received.
- Organizes and maintains electronic and hard copy grant files.
- Ensures all compliance documents are in order at time of award (IRB, IACUC, etc.).
- Assists PIs in preparation of annual progress reports as needed.
- Attends training sessions/seminars related to position.
- Assists Research Administrator with special projects as requested.
- Other duties as assigned.
Preferred Qualifications
- Prefer grant/sponsored accounting/bookkeeping experience with knowledge of accounting and/or financial and accounting concepts and practices.
- Equivalent of a Bachelor's Degree with one year general office experience or five years of combined education and related.
- Working knowledge of standard accounting procedures.
- Ability to utilize computerized accounting systems.
- Knowledge of Microsoft Office especially Word and Excel.
- Ability to plan and organize work in an effective manner in order to meet timelines and goals.
Required Qualifications
Equivalent of a Bachelor's Degree with one year general office experience or five years of combined education and related experience.
Grade
G08-H
Salary Range
$19.56 - $30.35 / Hourly
The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.
Pre-Employment Screening
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.
Benefits Statement
Washington University in St. Louis is committed to providing a comprehensive and competitive benefits package to our employees. Benefits eligibility is subject to employment status, full-time equivalent (FTE) workload, and weekly standard hours. Please visit our website at https://hr.wustl.edu/benefits/ to view a summary of benefits.
EEO/AA Statement
Washington University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration without regard to an individual’s sex, race, color, religion, age, disability status, protected veteran status, national or ethnic origin, gender identity or expression, sexual orientation. Women, minorities, protected veterans and the disabled are strongly encouraged to apply.
Diversity Statement
Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment – fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.
Applicant Instructions
When you are ready to apply, creating an account only takes a minute. Your account creates a candidate home page which we will use to communicate with you and allows you to apply for jobs and view your application statuses. The first page of the application offers two “Quick Apply” options. Quick Apply allows you to either use a previous application or create a new application using a resume to populate the work experience and education sections of your job application. If using a resume to populate your application, check to ensure the application fields populated accurately. You may skip the “Quick Apply” page by clicking “Next” at the bottom of the page. Documents may be uploaded in the My Experience section of the application. You also have the option to apply with a Linkedin feature, which allows you to apply by using your Linkedin profile to populate some of the job application fields.