Director of Scholarships

Position Details
Position Information

Department	Office of Scholarships (XEM)
Position Title	Administrator 1-Student Servs
Job Title	Director of Scholarships
Appointment Type	Professional Faculty
Job Location	Corvallis
Benefits Eligible	Full-Time, benefits eligible
Remote or Hybrid option?
Job Summary	The Office of Scholarships is seeking a Director of Scholarships. This is a full-time (1.00 FTE), 12-month, professional faculty position. The Director of Scholarships is responsible for managing all centralized scholarship management functions and processes, with a focus on responsible administration of donor funds, while maintaining a constant and critical focus on student service. The Director works as a central partner with all units in the Enrollment Management Division, especially admissions and financial aid; and with OSU colleges and other units awarding scholarships as necessary, and with the OSU Foundation on the formation of new scholarship programs and stewardship of existing scholarship funds.
Why OSU?	Working for Oregon State University is so much more than a job! Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don’t wait for challenges to present themselves — we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all. FACTS: • Top 1.4% university in the world • More research funding than all public universities in Oregon combined • 1 of 3 land, sea, space and sun grant universities in the U.S. • 2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties • 7 cultural resource centers that offer education, celebration and belonging for everyone • 100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates • 35k+ students including more than 2.3k international students and 10k students of color • 217k+ alumni worldwide • For more interesting facts about OSU visit: https://oregonstate.edu/about Locations: Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport. Oregon State’s beautiful, historic and state-of-the-art main campus is located in one of America’s best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances. Total Rewards Package: Oregon State University offers a comprehensive benefits package with benefits eligible positions that is designed to meet the needs of employees and their families including: • Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents. • Free confidential mental health and emotional support services, and counseling resources. • Retirement savings paid by the university. • A generous paid leave package, including holidays, vacation and sick leave. • Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities. • Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program. Future and current OSU employees can use the Benefits Calculator to learn more about the full value of the benefits provided at OSU.
Key Responsibilities	60% Leadership, Oversight & Compliance – Award Programs Develops and manages scholarship awards and creates processes to assure responsible use of both university and donor funds. Oversees compliance with awarding guidelines and ensures budgets are accurate. Collaborates with OSU colleges to communicate and manage awarding processes and budget management where appropriate. Creates, participates in, and directs stewardship programs that seek to recognize donor contributions and encourage continued giving. Participates in Enrollment Management strategy and other efforts to meet enrollment goals, especially as articulated in the Strategic Plan. Collaborates with other offices in Enrollment Management, especially admissions and financial aid, to ensure the best student service for both prospective and current students. Develops new award programs in collaboration with the Director of Admissions and the Director of Financial Aid under the direction of the Associate Provost for Enrollment Management. Develops and implements a coordinated and campus-wide effort to promote, award, and manage undergraduate scholarship funds. Serves as campus resource for scholarship award administration. Oversees compliance with donor restrictions, assists with fundraising and donor stewardship, departmental training, program development, coordinates scholarship competitions, develops committee materials, develops, and initiates recipient communications, recipient events. Assists in the development of technological solutions to enhance scholarship administration. Collaborates with campus units and community groups to design solutions to ensure efficient, equitable practices in the administration of scholarship programs. Determines fund availability in conjunction with the Foundation. Monitors institutional scholarship and remissions budgets, expenditures and provides regularly scheduled reports to the leadership team. Remains current on research regarding the impact of gift aid on recruitment and retention. Provides analysis of assessment measures for institutional scholarship programs, predictive analytics to maximize impact of scholarship awards. Member of the Enrollment Management directors, leadership team. 20% Communications & Student Service Coordinates internal communications to ensure campus-wide understanding of student-related scholarship issues. Serves as liaison with internal stakeholders, such as colleges, development officers, business affairs, the prestigious scholarship coordinator, international scholarship committee, OSU Cascades, as well as with external stakeholders, such as scholarship providers to promote seamless service and adherence to institutional, state and federal policies and procedures. Oversees a front-facing office that serves current, newly admitted, and prospective students and families, as well as internal and external campus partners. Responsible for training and scheduling front-line staff to ensure a high-level of customer service. Develops annual scholarship calendar and publishes application deadlines and updates scholarship sources on the web. 15% Supervision Function as the supervisor of record for three department employees and student workers. Plan, assign and approve work; rewards/discipline; respond to grievances; hire/fire (or effectively recommend); prepare and sign performance evaluations/reviews. 5% Events & Other duties as assigned. Participates in recruitment events and other external activities.
What You Will Need	Bachelor’s degree from an accredited institution. Five years in university administration connected to admissions, financial aid, scholarships, or related functions. A demonstrable commitment to promoting and enhancing diversity. Demonstrated experience with scholarship administration, scholarship management systems, and an understanding of donor relations and stewardship. Basic knowledge of federal regulations regarding coordination of financial aid awards. Demonstrated strong verbal and written communications skills Experience managing complex scholarship programs in support of institutional enrollment goals. This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months.
What We Would Like You to Have	Master’s degree Experience with The Federal Education Rights Privacy Act (FERPA) Considerable experience with technology, including but not limited to University ERP systems, Technolutions Slate, and/or Scholarship Universe. Cross-functional experience in Enrollment Management functions, especially financial aid.
Working Conditions / Work Schedule	Typical office environment. Director may be asked to participate in recruitment or awarding travel that could include overnights and weekends.
Pay Method	Salary
Pay Period	1st through the last day of the month
Pay Date	Last working day of the month
Recommended Full-Time Salary Range	Salary is commensurate with skills, education and experience.
Link to Position Description	https://jobs.oregonstate.edu/position_descriptions/28043

Posting Detail Information

Posting Number	P07884UF
Number of Vacancies	1
Anticipated Appointment Begin Date	05/01/2024
Anticipated Appointment End Date
Posting Date	03/15/2024
Full Consideration Date
Closing Date	03/29/2024
Indicate how you intend to recruit for this search	Competitive / External - open to ALL qualified applicants
Special Instructions to Applicants	When applying you will be required to attach the following electronic documents: 1) A resume/CV; and 2) A cover letter indicating how your qualifications and experience have prepared you for this position. You will also be required to submit the names of at least three professional references, their e-mail addresses and telephone numbers as part of the application process. For additional information please contact: Heidi Ware at [email protected] OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community. OSU will conduct a review of the National Sex Offender Public website prior to hire. OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system. This job has “critical or security-sensitive” responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our Background Checks website including the for candidates section for more details. If you have questions or concerns about the pre-employment check, please contact OSU’s Employee and Labor Relations team at [email protected] .