Conference & Event Coordinator, Student Union and Event Services, Student Affairs [R0127321]

The University of Nevada, Las Vegas invites applications for Conference & Event Coordinator, Student Union and Event Services, Student Affairs [R0127321]

PROFILE of the UNIVERSITY

Founded in 1957, UNLV is a doctoral-degree-granting institution comprised of approximately 31,000 students and more than 3,900 faculty and staff. To date, UNLV has conferred more than 136,000 degrees, producing more than 120,000 alumni around the world. UNLV   is classified by the Carnegie Foundation for the Advancement of Teaching as an R1 research university with very high research activity. The university is committed to recruiting and retaining top students and faculty, educating the region's diversifying population and workforce, driving economic activity through increased research and community partnerships, and creating an academic health center for Southern Nevada that includes the launch of a new UNLV School of Medicine.  UNLV is located on a 332-acre main campus and two satellite campuses in Southern Nevada.  For more information, visit us online at: http://www.unlv.edu

COMMITMENT to DIVERSITY

The successful candidate will demonstrate support for diversity, equity and inclusiveness as well as participate in maintaining a respectful, positive work environment.

ROLE of the POSITION

This position exists to provide daily scheduling, event coordination, and negotiating and organizational expertise for the Student Union & Event Services (SUES) department.  This position serves as a primary point of contact for Student Union & Event Services in coordinating and facilitating events within Student Union & Event Services-managed spaces at UNLV.  

Responsibilities include, but are not limited to 

• Initiating and maintaining contact with group sponsors; negotiating and monitoring conference/event contracts, in particular, high profile and multi-service contracts
• Scheduling and conducting pre-event meetings when necessary
• Pre-event and on-site event management including coordination efforts between various UNLV service providers, including running stake-holder meetings and major event forecasting reports
• Provide complete "one stop" event management services at the highest level of customer service including contract initiation.
• Provide support and details for conference housing groups including rooming information, logistics, campus meals and corresponding event logistics.
• Provide for billing and financial wrap-up following events.
• Provide re-contracting for some repeat clients within SUES.

This position will work with clients from Registered Student Organizations, University Departments and off-campus entities and ensure customer satisfaction through direct client contact.  

Additional responsibilities include, but are not limited to 

• Executing contract terms and services with conference/event group sponsors
• Onsite coordination between Student Life Maintenance and Custodial Teams and client needs
• Office service administration
• Rotating 24-hour emergency response duty as it relates to events.  

Student Union & Event Services and UNLV Student Life are firmly committed to creating and maintaining an environment that is diverse, inclusive and welcoming for all people. This reflects our commitment and journey towards bringing multiple perspectives to our community; supporting our students, staff, and guests; bringing equity into society and embracing new ideas.

This position will require evening and weekend work.

VACCINATION MANDATE POLICY

Per the Nevada System of Higher Education (NSHE) Emergency COVID-19 Employee Vaccination Policy , all NSHE employees must be vaccinated against COVID-19 or have an approved medical or religious waiver request.  All candidates for employment must have this information on file with Human Resources prior to their start date. Information about how the policy applies to new hires is now available on the COVID-19 Employee Vaccine Mandate webpage . 

QUALIFICATIONS

This position requires a Bachelor's degree from a regionally accredited college or university (Master's degree preferred) or 5 years of related work experience. Credentials must be obtained prior to the start of employment.

SALARY RANGE

Salary competitive with those at similarly situated institutions. Position is contingent upon funding.  

APPLICATION DETAILS

Submit a letter of interest, a detailed resume listing qualifications and experience, and the names, addresses, and telephone numbers of at least three professional references who may be contacted. Applicants should fully describe their qualifications and experience, with specific reference to each of the minimum and preferred qualifications because this is the information on which the initial review of materials will be based. 

Although this position will remain open until filled, review of candidates' materials will begin on November 30, 2021, and best consideration will be gained for materials submitted prior to that date. Materials should be addressed to Ashley Anand, Search Committee Chair, and are to be submitted online as we do not accept emailed materials. For assistance with the application process, please contact UNLV Human Resources at (702) 895-3504 or UNLVJobs@unlv.edu .

SPECIAL INSTRUCTIONS FOR INTERNAL NSHE CANDIDATES

UNLV employees or employees within the Nevada System of Higher Education (NSHE) MUST use the "Find Jobs" process within Workday to find and apply for jobs at UNLV and other NSHE Institutions. Once you log into Workday, type "Find Jobs" in the search box which will navigate to the internal job posting site. Locate this specific job posting by typing the requisition number, "R0127321" in the search box.

If you complete an application outside of the internal application process, your application will be returned and you will have to reapply as an internal applicant which may delay your application.

SAFETY AND SECURITY STATEMENT

UNLV is committed to assisting all members of the UNLV community in providing for their own safety and security. The Annual Security Report and Annual Fire Safety Report compliance document is available online.

EEO/AA STATEMENT

UNLV is an Equal Opportunity / Affirmative Action educator and employer committed to achieving excellence through diversity. All qualified applicants will receive consideration for employment without regard to, among other things, race, color, religion, sex, age, creed, national origin, veteran status, physical or mental disability, sexual orientation, genetic information, gender identity, gender expression, or any other factor protected by anti-discrimination laws. The University of Nevada, Las Vegas employs only United States citizens and non-citizens lawfully authorized to work in the United States. Women, under-represented groups, individuals with disabilities, and veterans are encouraged to apply.

TITLE IX STATEMENT

UNLV does not discriminate in its employment practices or in its educational programs or activities, including admissions, on the basis of sex/gender pursuant to Title IX, or on the basis of age (40 or older), disability, whether actual or perceived by others (including service-connected disabilities), gender (including pregnancy related conditions), military status or military obligations, sexual orientation, gender identity or expression, genetic information, national origin, race, color or religion pursuant to Title 4, Chapter 8, Section 13 of the NSHE Handbook. Reports of discriminatory misconduct, questions regarding Title IX, and/or concerns about noncompliance with Title IX or any other anti-discrimination laws or policies should be directed to UNLV's Title IX Coordinator Michelle Sposito. The Title IX Coordinator can be reached through the online reporting form, by email at titleixcoordinator@unlv.edu , by phone at (702) 895-4055, by mail at 4505 S. Maryland Parkway, Box 451062, Las Vegas, NV, 89154-1062, or in person at Frank and Estella Beam Hall (BEH), Room 555.

Job Category

Administrative Faculty

Required Attachment(s)

Submit a letter of interest, a detailed resume listing qualifications and experience, and the names, addresses, and telephone numbers of at least three professional references who may be contacted.

UNLV is an Equal Opportunity / Affirmative Action educator and employer committed to achieving excellence through diversity. All qualified applicants will receive consideration for employment without regard to, among other things, race, color, religion, sex, age, creed, national origin, veteran status, physical or mental disability, sexual orientation, genetic information, gender identity, gender expression, or any other factor protected by anti-discrimination laws. The University of Nevada, Las Vegas employs only United States citizens and non-citizens lawfully authorized to work in the United States. Women, under-represented groups, individuals with disabilities, and veterans are encouraged to apply.