Admin Support IV-AVP Student Development & Well-Being/Dean of Students (Current UVU Employees Only)

Utah Valley University, United States

Updated: almost 2 years ago
Location: Orem, UTAH
Deadline: 30 May 2022

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Position Title Admin Support IV-AVP Student Development & Well-Being/Dean of Students (Current UVU Employees Only)
Position Category Staff - Full-Time
Summary
Student Development & Well-Being is looking for an administrative assistant IV interested in supporting a dynamic and innovative department. Student Development & Well-Being supports the holistic development of students by collaborating with campus and community partners in providing intellectual, physical, emotional, social, and civic experiences. This position provides administrative support to the Associate Vice President of Student Development & Well-Being/Dean of Students and day-to-day operations for the Dean of Students office suite and Student Development & Well-Being departments. This person will perform complex and highly confidential administrative support duties such as preparing documents, processing reports, developing meeting materials, managing student issues, updating websites, coordinating events, and other duties as assigned.

Key Roles and Responsibilities:
50% Support the Assistant Vice President/Dean of Students & Deputy Dean of Students:
Coordinates and manages the AVP’s daily calendar and workflow. Drafts internal and external communications. Tracks and supports organization-wide initiatives led by the AVP. Coordinates, prepares, and revises reports, publications, presentations, and public-facing documents. Performs advanced and confidential administrative support duties, including scheduling meetings, preparing meeting materials, following up on assigned tasks, coordinating logistics, composing correspondence, researching information, maintaining policy, various university-wide protocols, and other duties as assigned.
50% Support organizational operations and daily operations:
Manages and updates department websites. Prepares office paperwork. Tracks, reconciles, and navigates university systems for travel, purchasing, scheduling, hiring, budgets, and other business processes. Maintains office equipment inventory and supplies. Maintains an electronic filing system. Coordinates various events such as Week of Welcome Outreach, Student Development & Well-Being staff appreciation, Death of a Student Memorial, and other events as needed. Handles incoming calls and walk-in traffic for the Dean of Students’ office suite. manages Dean of Students’ office suite front desk operations. Provides budget support. Supports Student Development & Well-Being department’s administrative needs.
Required Qualifications
Graduation from an accredited institution with a bachelor’s degree and one year of experience related to the summary of duties; or an associate’s degree and three years of experience related to the summary of duties; or any combination of related education and/or experience totaling five years.
Knowledge, Skills and Abilities
  • Knowledge of professional administrative support, policies, procedures, and practices
  • Knowledge of procurement, human resource functions, and financial operations
  • Knowledge of software and equipment available to effectively provide administrative support
  • Knowledge of higher education
  • Skill in maintaining confidentiality and discretion at all times
  • Skill in organizational methods, time management, techniques, practices, and procedures
  • Skill in completed staff work
  • Skill in the use of computers and computer software applications, including Microsoft Office suite such as Teams, OneNote, etc.
  • Expert level in written and verbal communication skills
  • Skill in the preparation and interpretation of reports, charts, graphs, and tables
  • Strong interpersonal, problem-solving, and decision making skills
  • Ability to perform a variety of administrative support and confidential duties with minimum supervision
  • Ability to work collaboratively across campus
  • Ability to communicate effectively, orally and in writing
  • Ability to follow oral and written procedures and instructions
  • Ability to support people of diverse backgrounds
  • Ability to coordinate and assist in the preparation and monitoring of departmental financial transactions
  • Ability to interpret and implement department and university policies and procedures
  • Ability to take initiative
  • Ability to focus on details
Preferred Qualifications
Physical Requirements
Work is performed generally in an office environment. Must be able to stand or sit for long periods of time.
EEO Statement
Employment decisions are made on the basis of an applicant’s qualifications and ability to perform the job without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age (40 and over), disability, veteran status, pregnancy, childbirth, or pregnancy-related conditions, genetic information, or other bases protected by applicable federal, state, or local law.
Benefits Summary
UVU offers an excellent benefits package which includes a generous leave policy, 12 paid holidays, affordable medical and dental insurance options, life and AD&D insurance, tuition waiver (undergraduate resident) for employee and dependents and substantial employer contribution to a retirement plan.
FLSA Non-Exempt
Pay Range $34,497 - $43,121

Advertisement Detail Information


Advertisement Number STA133822
Open Date 05/16/2022
Review Start Date 05/23/2022
Close Date 05/30/2022
Open Until Filled No
Special Instructions to Applicant
Quick Link for Direct Access to Posting https://www.uvu.jobs/postings/28260

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