Accounts Representative III (New York Sea Grant); Ithaca, New York

   

Accounts Representative III

Band C - Nonexempt
New York Sea Grant

College of Agriculture and Life Sciences (CALS)

Ithaca, New York

Who We Are

The College of Agriculture and Life Sciences (CALS) is a pioneer of purpose-driven science and Cornell University’s second largest college. We work across disciplines to tackle the challenges of our time through world-renowned research, education, and outreach. The questions we probe and the answers we seek focus on three overlapping concerns: We believe that achieving next-generation scientific breakthroughs requires an understanding of the world’s complex, interlocking systems. We believe that access to nutritious food and a healthy environment is a fundamental human right. We believe that ensuring a prosperous global future depends on the ability to support local people and communities everywhere. By working in and across multiple scientific areas, CALS can address challenges and opportunities of the greatest relevance, here in New York, across the nation, and around the world.

The New York Sea Grant Extension Program implements educational problem-solving programs for coastal resource users, businesses, and agencies.  This program is co-sponsored by Cornell University, the State University of New York, and the National Oceanic and Atmospheric Administration (NOAA). It supports research and provides extension education to coastal resource agencies, users, businesses, and residents.

What You Will Do

Provide support in processing and tracking invoices for sponsored accounts and subaccounts, as well as non-sponsored accounts, to ensure timely processing, accuracy, and payment. Serve as a liaison between the Sea Grant off-campus offices and the Shared Services Center regarding all financial transactions. Assist in reviewing and approval of program transactional requests in the financial systems. Other duties include:

• Provide internal review of documents and receipts for completeness and accuracy before submission to the Shared Services Center.

• Assist in coordinating the timely closing of Sea Grant college accounts at Cornell University's fiscal year-end and sponsored project accounts based on project term dates.

• Maintain reports for indirect cost recovery and salary recovery for the college.

• Monitor account balances and monthly transactions in financial systems.

• Initiate distribution of income and expense, salary transfers, and general error correction journals as necessary.

What We Need

We are looking for a talented individual who excels at building and maintaining effective relationships with diverse colleagues and stakeholders. We need someone who can provide financial support to the administrative unit. Additionally, we need someone who has the following:

• High School Diploma and 2+ years relevant experience in accounting or equivalent combination of education and experience.

• Ability to accurately apply account numbers, object codes, rules, and policies to transactions.

• Must have excellent customer service skills and demonstrated ability to communicate and work with a broad range of people.  

• Attention to detail, organizational skills, and prioritization skills are required.

• Demonstrates accountability in all work responsibilities.

• Possess computer software proficiency and expertise, proficient in the use of MS Office Suite, with a strong emphasis in Excel.

• Ability to work independently while supporting the efforts of an overall team. 

• Ability to handle sensitive/confidential material in a professional manner.

• Must be able and willing to enhance personal knowledge, skills, and abilities as needed.

• Knowledge of how to balance conflicting priorities, make informed choices, and use sound judgment in completing urgent tasks.

• Experience that demonstrates creativity, reasoning, and solution-finding techniques.

• Ability to adhere to financial policies and procedures.

• Must be able to successfully complete and maintain certification in Cornell’s Accounting Certification Program within six months of start date.

• Must be flexible and receptive to new ideas and approaches.

• Provide backup to other members within the team as necessary.

• Experience in and/or demonstrated commitment to supporting diversity, equity, access, inclusion, and wellbeing.

• Passionate about working in an organization that values and promotes diversity, equity, inclusion, anti-racism, and wellbeing.

If you possess these experiences and skills, this may be the role for you!  There are a few other qualifications that we would view as incredibly helpful in this role, including:

• Associate’s Degree in Accounting, Business Administration, or related field preferred. 

• Knowledge of federal/state regulations governing accountability and expenditures. 

• Financial knowledge and bookkeeping (general ledger) experience. 

• Experience in an office setting.

• Ability to learn Cornell University's applications (Webfin2, Kuali, Research Administration Support System, Workday, and Concur).  

• Ability to learn Procurement and Travel and Meal business cards, e-SHOP, and I Want Doc procurement systems. 

• Experience working with multiple accounts from multiple sponsors.

• Ability to become familiar with Cornell University fiscal policies.

This position is full-time (39 hours/week) and will be located in Ithaca, New York.

There is the opportunity to work remotely within New York State two days a week; an on-site presence in Ithaca is required three days a week.

Rewards and Benefits

We hope you appreciate great benefits. Cornell receives national recognition as an award-winning workplace for our health, well-being, sustainability, and diversity initiatives.

• You can also view additional information regarding job competencies and staff skills for success .

• Cornell has a comprehensive total rewards program that offers several benefits options to meet your needs. More information on our wonderful programs can be found at https://hr.cornell.edu/jobs/your-total-rewards .

College of Agriculture and Life Sciences

Life. Changing.

No relocation assistance is provided for this position. Visa sponsorship is not available for this position.

How to Apply

You must submit both a resume/CV and a cover letter.  ​

When applying through our system, please attach your application materials (resume/CV and cover letter). You can upload documents either by “dragging and dropping” them into the dropbox or by using the “upload” icon on the application page. For more detailed instructions on how to apply to a job at Cornell, visit How We Hire on the HR website. If you are an internal employee, please log in to Workday .

EEO Statement

Diversity and Inclusion are a part of Cornell University’s heritage. We are a recognized employer and educator valuing AA/EEO, and we do not tolerate discrimination based on any protected characteristic, including race, ethnic or national origin, citizenship and immigration status, color, sex/gender, pregnancy or pregnancy-related conditions, age, creed, religion, actual or perceived disability (including persons associated with such a person), arrest and/or conviction record, military or veteran status, sexual orientation, gender expression and/or identity, an individual’s genetic information, domestic violence victim status, familial status, marital status, or any other characteristic protected by applicable federal, state, or local law. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations in accordance with applicable law. 

Cornell University embraces diversity and seeks candidates who will contribute to a climate that supports students, faculty, and staff to all identities and backgrounds. We strongly encourage individuals from underrepresented and/or marginalized identities to apply.

   

Familiarize yourself with Cornell's COVID-19 workplace guidance as well as the university's COVID-19 services and information .

  

University Job Title:

Accounts Rep III

Job Family:

Fin/Budget/Planning

Level:

C

Pay Rate Type:

Hourly

Pay Range:

$21.43 - $23.69

Remote Option Availability:

Hybrid

Company:

Contract College

Contact Name:

Janet Camilli

Job Titles and Pay Ranges:

Non-Union Positions

Noted pay ranges reflect the potential pay opportunity for each job profile. The hiring rate of pay for the successful candidate will be determined considering the following criteria:

• Prior relevant work or industry experience

• Education level to the extent education is relevant to the position

• Unique applicable skills

• Academic Discipline (faculty pay ranges reflects 9-month annual salary)

To learn more about Cornell’s non-union staff job titles and pay ranges, see Career Navigator .

Union Positions

The hiring rate of pay for the successful candidate will be determined in accordance with the rates in the respective collective bargaining agreement. To learn more about Cornell’s union wages, see Union Pay Rates .

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Most positions at Cornell will require you to apply online and submit both a resume/CV and cover letter.  You can upload documents either by “dragging and dropping” them into the dropbox or by using the “upload” icon on the application page. For more detailed instructions on how to apply to a job at Cornell, visit How We Hire on the HR website.

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For general questions about the position or the application process, please contact the Recruiter listed in the job posting or email [email protected] .

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Notice to Applicants:

Please read the required Notice to Applicants statement by clicking here . This notice contains important information about applying for a position at Cornell as well as some of your rights and responsibilities as an applicant.

EEO Statement:

Diversity and Inclusion are a part of Cornell University’s heritage. We are a recognized employer and educator valuing AA/EEO, and we do not tolerate discrimination based on any protected characteristic, including race, ethnic or national origin, citizenship and immigration status, color, sex/gender, pregnancy or pregnancy-related conditions, age, creed, religion, actual or perceived disability (including persons associated with such a person), arrest and/or conviction record, military or veteran status, sexual orientation, gender expression and/or identity, an individual’s genetic information, domestic violence victim status, familial status, marital status, or any other characteristic protected by applicable federal, state, or local law. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations in accordance with applicable law. 

Cornell University embraces diversity and seeks candidates who will contribute to a climate that supports students, faculty, and staff to all identities and backgrounds. We encourage individuals from underrepresented and/or marginalized identities to apply.

2024-05-23