HR Analyst

Title:

107N-YN - Program Coordinator

Business Title:

Student Admissions Coordinator

Location:

Employee Type:

Classified

Job Family:

Civil Service - OT Eligible

Position Details:

COVID-19 Vaccination Information:

In accordance with Washington State Governor's Proclamation 21.14.2, as a condition of employment, you must be fully vaccinated or have an approved medical/religious accommodation by time of hire. People are considered fully vaccinated two weeks after receiving their last shot in a vaccine series. Full Vaccination or an approved accommodation will be verified prior to your first day of work. Should you not be fully vaccinated or have an approved medical/religious accommodation you will not be able to start employment with WSU. Information regarding vaccine verification and/or requesting a medical/religious accommodation is available at https://hrs.wsu.edu/covid-19/vax-verification/ . Please contact HRS at [email protected] or 509-335-4521 if you have questions.

Summary of Duties:

The Student Admissions Coordinator will oversee activities related to admissions and application processing, for students seeking entrance to the College of Nursing (CON). Those activities include  application tracking, evaluation of applications, and management of application data. The Student Admissions Coordinator will set up application cycles, assist interested potential applicants through the application systems, and transition candidates to the advisors of the appropriate programs upon admission to the program.

Job Duties:

45% Database Coordination

• Manages the application database systems (WSU systems, NursingCAS, KiraTalent) for all academic programs within the college -  currently includes BSN, RN-BSN, MN, Certificates, DNP, and Ph.D. 
• Generates regular reports for program leadership related to applicant and admissions data.
• Assists in maintaining academic data systems, including data retrieval and reporting.
• Reviews application data and provide trending data to assess success of College of Nursing marketing.
• Liaison with Nursing CAS; providing feedback, discussing solutions, gathering information, and resolving issues.
• Builds and implements the application process in the NursingCAS and KiraTalent database systems for each of the  College of Nursing degrees to include BSN, RN-BSN, MN, Certificates, DNP, and Ph.D. 

40% Admissions

• Collaborates with Undergraduate and Graduate Admissions/Progression Committee to determine dates/deadlines for application cycles, published requirements, and application/review processes. 
• Serves as a liaison and primary contact between applicants and the institution.
• Serves as a staff resource to  Admissions committees and requests in the CON.
• Responds to student issues and concerns in a timely manner through a variety of communication modalities.
• Researches and recommends appropriate solutions to potential problems and concerns. 
• Reviews and evaluates admissions applications. 
• Manages the admission processes, including review/scoring of admission criteria, interview scheduling, and candidate ranking/selection. 
• Manages online/remote orientation and preparation for first semester of the students’ academic program.   
• Notifies applicants of acceptance/wait list/rejection decisions. 
• Collaborates with advising staff, Office of Clinical Affairs, and program leads to facilitate student onboarding & enrollment into first semester of all academic programs.   
• Serves as the Subject Matter Expert (SME) in regard to the admissions requirements for each of the various College of Nursing degrees to include all BSN, RN-BSN, MN, Certificates, DNP, and Ph.D.; respond to higher level questions and inquiries related to admission into these College of Nursing programs. 

10% Applicant Outreach

• Counsels and advises prospective students on admission requirements, application processes, WSU services and assistance, and program logistics. 
• Conducts information sessions and orientations for prospective and admitted students.
• Builds relationships with schools, institutions, healthcare organizations and agencies, professional associations, and WSU organizations across the system to create strong partnerships that build the applicant pool and processes for CON academic programs. 
• Collaborates with the college’s Communication team to support outreach activities across all academic programs. 

5% Other

• Facilitates communication and promote a positive working relationship between Center for Student Excellence, Health Sciences, other campus personnel, and external partners.
• Performs other job-related duties as needed. 

Required Qualifications:

High school graduation or equivalent AND two years of experience in the program specialty OR equivalent education/experience.

Additional Requirements:

• Program Specialty: Two years of experience in assistance, support, or coordination in admissions, advising, career counseling, financial aid, outreach, recruitment, and/or retention, or other similar activities in a higher education setting.
• Strong computer skills including proficiency with MS Office Excel, Word, PowerPoint, Teams and Outlook.
• Experience working in an institution of higher education.
• Experience with Excel and other database programs.
• Demonstrated skills in the areas of customer service; organization and attention to detail.
• Ability to maintain positive working relationships with diverse groups.

Preferred Qualifications:

• One year of experience in a health related setting or organization.
• One or more years of full time professional experience with common application services (CAS) such as NursingCAS or PharmCAS.
• Experience with application processing and evaluation. 
• One year of experience working within a health sciences program. 
• Demonstrated experience communicating various scenarios from positive to difficult to a diverse clientele.
• Experience developing, maintaining, and/or using computerized record systems and information management. 
• Ability to visualize and summarize data into meaningful information, and customize presentation to meet the needs of various stakeholder groups.

Additional Information:

Area/College: College of Nursing

Department Name: Student Services
City, State, Zip: Spokane, WA 99202-2131
Department Link: https://nursing.wsu.edu/

Monthly Salary: $2,999.00 per month
FTE: 100%
Permanent/Temporary/Project: Permanent
Posting Close Date: Applicants must submit their completed application by January 16, 2022 at 11:59 p.m.
Background Check: This position has been designated by the department to require a background check.
Application Instructions: This position has been re-posted and will close on January 16, 2022 at 11:59 p.m.

Applicants must attach the following documents to their online application: 1) resume and 2) cover letter. Application materials should clearly communicate how the applicant meets all required qualifications and additional requirements. Applicants are required to include contact information for professional references within the application.
Required Documents: Cover Letter and Resume.

Time Type:

Full time

Position Term:

12 Month

WASHINGTON STATE UNIVERSITY IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EDUCATOR AND EMPLOYER. Members of ethnic minorities, women, special disabled veterans, veterans of the Vietnam-era, recently separated veterans, and other protected veteran, persons of disability and/or persons age 40 and over are encouraged to apply.

WSU employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services.

WSU is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation in the application process, contact Human Resource Services: 509-335-4521 (v), Washington State TDD Relay Service: Voice Callers: 1-800-833-6384; TDD Callers: 1-800-833-6388, 509-335-1259(f), or [email protected] .

Title:

107N-YN - Program Coordinator

Business Title:

Student Admissions Coordinator

Location:

Employee Type:

Classified

Job Family:

Civil Service - OT Eligible

Position Details:

COVID-19 Vaccination Information:

In accordance with Washington State Governor's Proclamation 21.14.2, as a condition of employment, you must be fully vaccinated or have an approved medical/religious accommodation by time of hire. People are considered fully vaccinated two weeks after receiving their last shot in a vaccine series. Full Vaccination or an approved accommodation will be verified prior to your first day of work. Should you not be fully vaccinated or have an approved medical/religious accommodation you will not be able to start employment with WSU. Information regarding vaccine verification and/or requesting a medical/religious accommodation is available at https://hrs.wsu.edu/covid-19/vax-verification/ . Please contact HRS at [email protected] or 509-335-4521 if you have questions.

Summary of Duties:

The Student Admissions Coordinator will oversee activities related to admissions and application processing, for students seeking entrance to the College of Nursing (CON). Those activities include  application tracking, evaluation of applications, and management of application data. The Student Admissions Coordinator will set up application cycles, assist interested potential applicants through the application systems, and transition candidates to the advisors of the appropriate programs upon admission to the program.

Job Duties:

45% Database Coordination

• Manages the application database systems (WSU systems, NursingCAS, KiraTalent) for all academic programs within the college -  currently includes BSN, RN-BSN, MN, Certificates, DNP, and Ph.D. 
• Generates regular reports for program leadership related to applicant and admissions data.
• Assists in maintaining academic data systems, including data retrieval and reporting.
• Reviews application data and provide trending data to assess success of College of Nursing marketing.
• Liaison with Nursing CAS; providing feedback, discussing solutions, gathering information, and resolving issues.
• Builds and implements the application process in the NursingCAS and KiraTalent database systems for each of the  College of Nursing degrees to include BSN, RN-BSN, MN, Certificates, DNP, and Ph.D. 

40% Admissions

• Collaborates with Undergraduate and Graduate Admissions/Progression Committee to determine dates/deadlines for application cycles, published requirements, and application/review processes. 
• Serves as a liaison and primary contact between applicants and the institution.
• Serves as a staff resource to  Admissions committees and requests in the CON.
• Responds to student issues and concerns in a timely manner through a variety of communication modalities.
• Researches and recommends appropriate solutions to potential problems and concerns. 
• Reviews and evaluates admissions applications. 
• Manages the admission processes, including review/scoring of admission criteria, interview scheduling, and candidate ranking/selection. 
• Manages online/remote orientation and preparation for first semester of the students’ academic program.   
• Notifies applicants of acceptance/wait list/rejection decisions. 
• Collaborates with advising staff, Office of Clinical Affairs, and program leads to facilitate student onboarding & enrollment into first semester of all academic programs.   
• Serves as the Subject Matter Expert (SME) in regard to the admissions requirements for each of the various College of Nursing degrees to include all BSN, RN-BSN, MN, Certificates, DNP, and Ph.D.; respond to higher level questions and inquiries related to admission into these College of Nursing programs. 

10% Applicant Outreach

• Counsels and advises prospective students on admission requirements, application processes, WSU services and assistance, and program logistics. 
• Conducts information sessions and orientations for prospective and admitted students.
• Builds relationships with schools, institutions, healthcare organizations and agencies, professional associations, and WSU organizations across the system to create strong partnerships that build the applicant pool and processes for CON academic programs. 
• Collaborates with the college’s Communication team to support outreach activities across all academic programs. 

5% Other

• Facilitates communication and promote a positive working relationship between Center for Student Excellence, Health Sciences, other campus personnel, and external partners.
• Performs other job-related duties as needed. 

Required Qualifications:

High school graduation or equivalent AND two years of experience in the program specialty OR equivalent education/experience.

Additional Requirements:

• Program Specialty: Two years of experience in assistance, support, or coordination in admissions, advising, career counseling, financial aid, outreach, recruitment, and/or retention, or other similar activities in a higher education setting.
• Strong computer skills including proficiency with MS Office Excel, Word, PowerPoint, Teams and Outlook.
• Experience working in an institution of higher education.
• Experience with Excel and other database programs.
• Demonstrated skills in the areas of customer service; organization and attention to detail.
• Ability to maintain positive working relationships with diverse groups.

Preferred Qualifications:

• One year of experience in a health related setting or organization.
• One or more years of full time professional experience with common application services (CAS) such as NursingCAS or PharmCAS.
• Experience with application processing and evaluation. 
• One year of experience working within a health sciences program. 
• Demonstrated experience communicating various scenarios from positive to difficult to a diverse clientele.
• Experience developing, maintaining, and/or using computerized record systems and information management. 
• Ability to visualize and summarize data into meaningful information, and customize presentation to meet the needs of various stakeholder groups.

Additional Information:

Area/College: College of Nursing

Department Name: Student Services
City, State, Zip: Spokane, WA 99202-2131
Department Link: https://nursing.wsu.edu/

Monthly Salary: $2,999.00 per month
FTE: 100%
Permanent/Temporary/Project: Permanent
Posting Close Date: Applicants must submit their completed application by January 16, 2022 at 11:59 p.m.
Background Check: This position has been designated by the department to require a background check.
Application Instructions: This position has been re-posted and will close on January 16, 2022 at 11:59 p.m.

Applicants must attach the following documents to their online application: 1) resume and 2) cover letter. Application materials should clearly communicate how the applicant meets all required qualifications and additional requirements. Applicants are required to include contact information for professional references within the application.
Required Documents: Cover Letter and Resume.

Time Type:

Full time

Position Term:

12 Month

WASHINGTON STATE UNIVERSITY IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EDUCATOR AND EMPLOYER. Members of ethnic minorities, women, special disabled veterans, veterans of the Vietnam-era, recently separated veterans, and other protected veteran, persons of disability and/or persons age 40 and over are encouraged to apply.

WSU employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services.

WSU is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation in the application process, contact Human Resource Services: 509-335-4521 (v), Washington State TDD Relay Service: Voice Callers: 1-800-833-6384; TDD Callers: 1-800-833-6388, 509-335-1259(f), or [email protected] .