Administrative Assistant

Title:

143K-YN - Fiscal Analyst 3

Business Title:

SoE Grants and Contracts Administrator

Location:

Employee Type:

Classified

Job Family:

Civil Service - OT Eligible

Position Details:

Summary of Duties:

The Grants and Contracts Administrator in the School of the Environment oversees, develops and maintains detailed records of departmental, grant, and financial transactions. The duties of the position include, but are not limited to: compiling, reviewing, and disseminating complex budget statements and reports to the faculty, researchers, and Director in accordance with GAAP; working with faculty to prepare/certify budgets, submit proposals, and approve eREX’s per established protocols; performing all aspects of post-award grant management; preparing and/or utilizing various instruments for purchasing; processing deposits and donations; assisting with Service Center fiscal management; and other duties as assigned.

Required Qualifications:

A Bachelor’s degree, which includes 18 quarter or 12 semester hours in accounting, auditing, or budgeting and two (2) years of relevant professional experience, or equivalent education/experience.

Additional Requirements:

• Experience with Excel spreadsheets. 

• Experience preparing, reviewing, and certifying complex budgets. 

• One to three years of experience working in an office environment and understanding of office protocols and procedures. 

Preferred Qualifications:

• One to three years of experience with Excel spreadsheets. 

• Knowledge and/or experience initiating and monitoring subcontracts and/or reviewing invoices to approve for payment. 

• Knowledge of and experience with Enterprise management software/Business Systems applications, such as Data Warehouse (Business Objects), Oracle, MyWSU and Workday.

• One to three years of familiarity with WSU or higher education system, which includes familiarity with a mainframe system, personnel processes, budget experience and fiscal process.

Additional Information:

Monthly Salary: $3,987.00
FTE: 100%
Permanent/Project: Permanent

Position Term in months: 12

City, State, Zip: Pullman, WA 99164-2812

Area/College: College of Agricultural Human & Natural Resource Sciences
Department Name: School of the Environment
Department Link: https://environment.wsu.edu/

Background Check: This position has been designated by the department to require a background check.

Posting Close Date: This position has been reposted, applicants must submit their completed application by August 21, 2021 at 11:59 p.m.
Application Instructions: Applicants must attach the following documents to their online application: 1) resume and 2) cover letter. Applicants are required to include contact information for three (3) professional references within the application. Application materials should clearly communicate how the applicant meets all required qualifications and additional requirements.
Required Documents:
1) Resume
2) Cover letter

Time Type:

Full time

Position Term:

WASHINGTON STATE UNIVERSITY IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EDUCATOR AND EMPLOYER. Members of ethnic minorities, women, special disabled veterans, veterans of the Vietnam-era, recently separated veterans, and other protected veteran, persons of disability and/or persons age 40 and over are encouraged to apply.

WSU employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services.

WSU is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation in the application process, contact Human Resource Services: 509-335-4521 (v), Washington State TDD Relay Service: Voice Callers: 1-800-833-6384; TDD Callers: 1-800-833-6388, 509-335-1259(f), or [email protected] .

Title:

143K-YN - Fiscal Analyst 3

Business Title:

SoE Grants and Contracts Administrator

Location:

Employee Type:

Classified

Job Family:

Civil Service - OT Eligible

Position Details:

Summary of Duties:

The Grants and Contracts Administrator in the School of the Environment oversees, develops and maintains detailed records of departmental, grant, and financial transactions. The duties of the position include, but are not limited to: compiling, reviewing, and disseminating complex budget statements and reports to the faculty, researchers, and Director in accordance with GAAP; working with faculty to prepare/certify budgets, submit proposals, and approve eREX’s per established protocols; performing all aspects of post-award grant management; preparing and/or utilizing various instruments for purchasing; processing deposits and donations; assisting with Service Center fiscal management; and other duties as assigned.

Required Qualifications:

A Bachelor’s degree, which includes 18 quarter or 12 semester hours in accounting, auditing, or budgeting and two (2) years of relevant professional experience, or equivalent education/experience.

Additional Requirements:

• Experience with Excel spreadsheets. 

• Experience preparing, reviewing, and certifying complex budgets. 

• One to three years of experience working in an office environment and understanding of office protocols and procedures. 

Preferred Qualifications:

• One to three years of experience with Excel spreadsheets. 

• Knowledge and/or experience initiating and monitoring subcontracts and/or reviewing invoices to approve for payment. 

• Knowledge of and experience with Enterprise management software/Business Systems applications, such as Data Warehouse (Business Objects), Oracle, MyWSU and Workday.

• One to three years of familiarity with WSU or higher education system, which includes familiarity with a mainframe system, personnel processes, budget experience and fiscal process.

Additional Information:

Monthly Salary: $3,987.00
FTE: 100%
Permanent/Project: Permanent

Position Term in months: 12

City, State, Zip: Pullman, WA 99164-2812

Area/College: College of Agricultural Human & Natural Resource Sciences
Department Name: School of the Environment
Department Link: https://environment.wsu.edu/

Background Check: This position has been designated by the department to require a background check.

Posting Close Date: This position has been reposted, applicants must submit their completed application by August 21, 2021 at 11:59 p.m.
Application Instructions: Applicants must attach the following documents to their online application: 1) resume and 2) cover letter. Applicants are required to include contact information for three (3) professional references within the application. Application materials should clearly communicate how the applicant meets all required qualifications and additional requirements.
Required Documents:
1) Resume
2) Cover letter

Time Type:

Full time

Position Term:

WASHINGTON STATE UNIVERSITY IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EDUCATOR AND EMPLOYER. Members of ethnic minorities, women, special disabled veterans, veterans of the Vietnam-era, recently separated veterans, and other protected veteran, persons of disability and/or persons age 40 and over are encouraged to apply.

WSU employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services.

WSU is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation in the application process, contact Human Resource Services: 509-335-4521 (v), Washington State TDD Relay Service: Voice Callers: 1-800-833-6384; TDD Callers: 1-800-833-6388, 509-335-1259(f), or [email protected] .