Reference, Circulation, and Reserves Specialist

Updated: 28 days ago
Job Type: FullTime

Title:

262J-YN - Library & Archives Paraprofessional 2

Business Title:

Reference, Circulation, and Reserves Specialist

Location:

Employee Type:

Classified

Job Family:

Civil Service - OT Eligible

Position Details:

COVID-19 Vaccine Information:

In accordance with Washington State Governor’s Proclamation 21-14.1, as a condition of employment, all WSU employees must be fully vaccinated or have an approved medical/religious accommodation no later than October 18, 2021. People are considered fully vaccinated two weeks after receiving their last shot in a vaccine series. Vaccine or an approved accommodation for new employees will be verified no later than October 18, 2021. If the effective date of appointment is October 18, 2021 or later vaccine or approved accommodation status will be verified prior to first day of employment. Please reach out to Human Resource Services (HRS) at hrs@wsu.edu or 509-335-4521 if you have questions regarding this.

Summary of Duties:

Under general supervision of the Director, this position performs circulation, reserves, and reference duties, and may be responsible for operating the library during weekday evening hours and one weekend day. Some reserves processing and other duties are accomplished during scheduled circulation time, so percentages of time do not completely reflect the time devoted to tasks. Responsible to select, train and lead student employees.

 

Essential Job Duties:

Reference and Circulation: 65%

  • Answer general reference questions using various library reference tools.
  • Instruct individual students in use of bibliographic tools and other library resources.
  • Refer appropriate queries to library faculty. 
  • Check materials out and in.
  • Calculate fines for overdue materials; determine if non-standard circulation periods are appropriate for individual user’s requests.
  • Print paging slips; process materials appropriately for shipping through Courier. 
  • Record library use statistics.
  • Responsible for library operation during evening and weekend open hours.
  • Open and close library as required.
  • Troubleshoot copier and microform reader/printer problems; solve or refer to reserve technician as needed.

 

Reserves: 15%

  • Manages electronic and physical reserves for the Spokane Academic Library (SAL), including electronic reserves for nursing courses used by 3 regional campus libraries.
  • Works closely with faculty and students to streamline and create smooth linkages between library resources, course management systems, and students.
  • Troubleshoots reserves-related technology issues.
  • Processes reserves and other purchased titles within Alma, including brief bib cataloging.
  • Processes donations/gifts-in-kind. 
  • Collection maintenance, to include ensuring correct location and item information within Alma.

 

Interlibrary Resource Sharing Assistance: 15%

  • Assist with processing interlibrary borrowing and lending requests.
  • Analyze and resolve citation problems using complex reference resources.
  • Communicate with reciprocating libraries regarding library materials requested.

 

Other: 5%

  • Other duties as assigned.

 

Required Qualifications:

High school graduation or equivalent and one year of experience in the functional operations of a library or archives. Equivalent education or experience will substitute.

 

Additional Requirements:

  • This position is subject to a pre-employment background check as a condition of employment.
  • Position may require working evening and/or weekends.
  • Overtime may be required to meet deadlines during peak workload situations.

 

Preferred Qualifications:

  • Previous experience working in a higher education library.
  • Experience with automated serials software, integrated library systems.

Additional Information:

Area/College: WSU Health Sciences, Academic Library
Department Name: WSUS Administration
City, State, Zip: Spokane, WA 99202
Department Link:

https://spokane.wsu.edu/

https://spokane.wsu.edu/library/

Monthly Salary: Commensurate on Experience and Qualifications.
FTE: 100%
Appointment Status: Permanent
Posting Close Date: Open until filled
Screening Begin Date: September 30, 2021
Background Check: This position has been designated by the department to require a background check.
Applicant Instructions: Applicants must attach the following documents to their online application: 1) resume 2) a cover letter and 3) contact information for professional references. Application materials should clearly communicate how the applicant meets all required qualifications and additional requirements.

Time Type:

Full time

Position Term:

12 Month

WASHINGTON STATE UNIVERSITY IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EDUCATOR AND EMPLOYER. Members of ethnic minorities, women, special disabled veterans, veterans of the Vietnam-era, recently separated veterans, and other protected veteran, persons of disability and/or persons age 40 and over are encouraged to apply.

WSU employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services.

WSU is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation in the application process, contact Human Resource Services: 509-335-4521 (v), Washington State TDD Relay Service: Voice Callers: 1-800-833-6384; TDD Callers: 1-800-833-6388, 509-335-1259(f), or hrs@wsu.edu .



Title:

262J-YN - Library & Archives Paraprofessional 2

Business Title:

Reference, Circulation, and Reserves Specialist

Location:

Employee Type:

Classified

Job Family:

Civil Service - OT Eligible

Position Details:

COVID-19 Vaccine Information:

In accordance with Washington State Governor’s Proclamation 21-14.1, as a condition of employment, all WSU employees must be fully vaccinated or have an approved medical/religious accommodation no later than October 18, 2021. People are considered fully vaccinated two weeks after receiving their last shot in a vaccine series. Vaccine or an approved accommodation for new employees will be verified no later than October 18, 2021. If the effective date of appointment is October 18, 2021 or later vaccine or approved accommodation status will be verified prior to first day of employment. Please reach out to Human Resource Services (HRS) at hrs@wsu.edu or 509-335-4521 if you have questions regarding this.

Summary of Duties:

Under general supervision of the Director, this position performs circulation, reserves, and reference duties, and may be responsible for operating the library during weekday evening hours and one weekend day. Some reserves processing and other duties are accomplished during scheduled circulation time, so percentages of time do not completely reflect the time devoted to tasks. Responsible to select, train and lead student employees.

 

Essential Job Duties:

Reference and Circulation: 65%

  • Answer general reference questions using various library reference tools.
  • Instruct individual students in use of bibliographic tools and other library resources.
  • Refer appropriate queries to library faculty. 
  • Check materials out and in.
  • Calculate fines for overdue materials; determine if non-standard circulation periods are appropriate for individual user’s requests.
  • Print paging slips; process materials appropriately for shipping through Courier. 
  • Record library use statistics.
  • Responsible for library operation during evening and weekend open hours.
  • Open and close library as required.
  • Troubleshoot copier and microform reader/printer problems; solve or refer to reserve technician as needed.

 

Reserves: 15%

  • Manages electronic and physical reserves for the Spokane Academic Library (SAL), including electronic reserves for nursing courses used by 3 regional campus libraries.
  • Works closely with faculty and students to streamline and create smooth linkages between library resources, course management systems, and students.
  • Troubleshoots reserves-related technology issues.
  • Processes reserves and other purchased titles within Alma, including brief bib cataloging.
  • Processes donations/gifts-in-kind. 
  • Collection maintenance, to include ensuring correct location and item information within Alma.

 

Interlibrary Resource Sharing Assistance: 15%

  • Assist with processing interlibrary borrowing and lending requests.
  • Analyze and resolve citation problems using complex reference resources.
  • Communicate with reciprocating libraries regarding library materials requested.

 

Other: 5%

  • Other duties as assigned.

 

Required Qualifications:

High school graduation or equivalent and one year of experience in the functional operations of a library or archives. Equivalent education or experience will substitute.

 

Additional Requirements:

  • This position is subject to a pre-employment background check as a condition of employment.
  • Position may require working evening and/or weekends.
  • Overtime may be required to meet deadlines during peak workload situations.

 

Preferred Qualifications:

  • Previous experience working in a higher education library.
  • Experience with automated serials software, integrated library systems.

Additional Information:

Area/College: WSU Health Sciences, Academic Library
Department Name: WSUS Administration
City, State, Zip: Spokane, WA 99202
Department Link:

https://spokane.wsu.edu/

https://spokane.wsu.edu/library/

Monthly Salary: Commensurate on Experience and Qualifications.
FTE: 100%
Appointment Status: Permanent
Posting Close Date: Open until filled
Screening Begin Date: September 30, 2021
Background Check: This position has been designated by the department to require a background check.
Applicant Instructions: Applicants must attach the following documents to their online application: 1) resume 2) a cover letter and 3) contact information for professional references. Application materials should clearly communicate how the applicant meets all required qualifications and additional requirements.

Time Type:

Full time

Position Term:

12 Month

WASHINGTON STATE UNIVERSITY IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EDUCATOR AND EMPLOYER. Members of ethnic minorities, women, special disabled veterans, veterans of the Vietnam-era, recently separated veterans, and other protected veteran, persons of disability and/or persons age 40 and over are encouraged to apply.

WSU employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services.

WSU is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation in the application process, contact Human Resource Services: 509-335-4521 (v), Washington State TDD Relay Service: Voice Callers: 1-800-833-6384; TDD Callers: 1-800-833-6388, 509-335-1259(f), or hrs@wsu.edu .


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