Program Specialist 2

Title:

107I-YY - Program Specialist 2

Business Title:

Program Specialist 2

Location:

Employee Type:

Classified

Job Family:

Bargaining Unit - OT Eligible

Position Details:

COVID-19 Vaccine Information:

In accordance with Washington State Governor's Proclamation 21.14.2, as a condition of employment, you must be fully vaccinated or have an approved medical/religious accommodation by time of hire. People are considered fully vaccinated two weeks after receiving their last shot in a vaccine series. Full vaccination status or an approved accommodation will be verified prior to your first day of work. Should you not be fully vaccinated or have an approved medical/religious accommodation you will not be able to start employment with WSU. Information regarding vaccine verification and/or requesting a medical/religious accommodation is available at https://hrs.wsu.edu/covid-19/vax-verification/ . Please contact HRS at [email protected] or 509-335-4521 if you have questions.

About Facilities Services (WSU Pullman):

Facilities Services’ primary mission is the stewardship, maintenance, and operations of the campus buildings, grounds, and utilities on the Pullman campus.

We aspire to be the service provider of choice and the employer of choice. We believe in developing solutions of lasting value through robust dialogue and collaboration with our campus partners and industry. Our staff of skilled trades-people, custodians, architects, engineers, interior designers, and support staff strive to demonstrate our commitment to integrity and professionalism.

Working at WSU

As one of the nation’s top public research institutions, Washington State University (WSU) conducts research that improves the lives of people in Washington, the United States, and across the globe. When you make the choice to join WSU, you are joining a community committed to making a positive difference in the lives of others. You will join a team of faculty and staff dedicated to bringing the world the next generation of innovators, leaders, health care providers, and citizens.

The university offers a comprehensive and competitive benefits package to meet the diverse needs of its employees including health care and dental care options, retirement plans, long-term disability insurance, paid time off, professional development and a host of work/life quality programs. In addition, eligible employees may apply for a tuition waiver for many academic classes offered on campus. For more information about the benefits and programs available to WSU employees, follow this link

https://hrs.wsu.edu/employee-types-benefits/

Summary of Duties:

Direct and facilitate the Building Coordinators Program for Facilities Services Operations. Provide quality assurance and coordination for all Building Coordinators and related representatives; including; creating, editing and maintaining the website, emergency contacts, any building related inspections, special requests, and Central Control & Monitoring System (CCMS) alerts; plans for and coordinates renewal, rebidding, or adjustment to service contracts; and for other agreements which many become necessary in provision of external maintenance/inspection or service. Responsible for accurate execution of work management system operations. Prepare and monitor work request scheduling for work performed by Facilities Operations staff; facilitate work-flow. Monitor and provide reports on shop expense and/or work completion against a variety of work orders/projects to insure compliance with stated budget constraints and to assist in managing overhead expense.

Required Qualifications:

• A Bachelor’s degree OR equivalent education/experience.

• Program Specialty: Two year’ experience in administrative support and coordination experience for buildings and grounds construction/maintenance resources and activities or equivalent.

• Experience working in a project team environment coordinating, communicating and scheduling project activities and requirements.

• Experience working in a customer service environment.

• Demonstrated capability working with computer software applications for data base accessing and reporting, calendar scheduling, word processing and spreadsheet preparation.

• Possession of, or ability to obtain by the time of hire, a valid driver’s license.

Preferred Qualifications:

• Experience with Computerized Maintenance Management System (CMMS).

• Experience with Filemaker Pro.

• Experience being a Quality Assurance Evaluator, preferably on a maintenance service contract.

• Experience with WSU Administrative Information Systems (AIS).

• Demonstrated proficiency with Microsoft Office applications including SharePoint Services, Access, Word, Excel, MS Project, and Outlook.

• A.A. Degree.

• Experience working with copiers, scanners, printers, and fax machines.

Additional Information:

Department Name: Facilities Services
City, State, Zip: Pullman, WA  99164
Department Link: myfacilities.wsu.edu
Monthly Salary: $3,294.00
FTE: 100%
Permanent/Temporary/Project: Permanent
Posting Close Date: This position has been re-posted. Screening will begin on January 19, 2022 and will continue until the position has been filled.
Background Check: This position has been designated by the department to require a background check.
Application Instructions: Applicants must attach the following documents to their online application: 1) resume 2) a cover letter and 3) contact information for professional references. Application materials should clearly communicate how the applicant meets all required qualifications and additional requirements.
Required Documents:

Resume

Cover Letter

Time Type:

Full time

Position Term:

12 Month

WASHINGTON STATE UNIVERSITY IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EDUCATOR AND EMPLOYER. Members of ethnic minorities, women, special disabled veterans, veterans of the Vietnam-era, recently separated veterans, and other protected veteran, persons of disability and/or persons age 40 and over are encouraged to apply.

WSU employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services.

WSU is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation in the application process, contact Human Resource Services: 509-335-4521 (v), Washington State TDD Relay Service: Voice Callers: 1-800-833-6384; TDD Callers: 1-800-833-6388, 509-335-1259(f), or [email protected] .