Program Assistant

Title:

107M-YN - Program Assistant

Business Title:

Program Assistant

Additional Titles:

Location:

Employee Type:

Classified

Job Family:

Civil Service - OT Eligible

Position Details:

COVID-19 Vaccine Information:

In accordance with Washington State Governor's Proclamation 21.14.2, as a condition of employment, you must be fully vaccinated or have an approved medical/religious accommodation by time of hire. People are considered fully vaccinated two weeks after receiving their last shot in a vaccine series. Full vaccination status or an approved accommodation will be verified prior to your first day of work. Should you not be fully vaccinated or have an approved medical/religious accommodation you will not be able to start employment with WSU. Information regarding vaccine verification and/or requesting a medical/religious accommodation is available at https://hrs.wsu.edu/covid-19/vax-verification/ . Please contact HRS at [email protected] or 509-335-4521 if you have questions.

Summary of Duties:

Real Estate and Business Operations (REBO) seeks a Contracts and Real Estate Assistant to join its team. The successful incumbent will be responsible for providing clerical, administrative, finance, data entry, and customer service support regarding a variety of contractual and real estate needs.
Specific duties include: monitor, maintain, and serve as a point of contact for real property agreements; maintain contract records, legal documents, and contracts databases; assist with interpreting administrative regulations and policies to staff within the institution and outside agencies; perform accounting duties; and provide intake and data entry support.

Incumbent must be able to effectively organize and prioritize heavy workloads; use sound independent judgment in problem solving; maintain accurate and up-to-date records; and interface with university staff and the public in a helpful and professional manner. Problems are resolved by choosing from established procedures and/or devising work methods.

Required Qualifications:

High school graduation or equivalent AND two years of full-time clerical experience OR equivalent education/experience.

Preferred Qualifications:

• Demonstrated proficiency with Microsoft Office software including Word, Excel, PowerPoint, Adobe and Outlook.

• Experience maintaining or working with confidential information.

• Excellent communication skills, both written and oral.

• Experience working in professional office setting.

• Experience working with database software.

• Experience with electronic and hard copy record keeping and maintenance.

• Experience proofreading, editing, formatting and/or preparing documents.

• Experience providing reception duties, such as, answering and routing phone calls and sorting mail.

• Knowledge of contract documents and records.

• Experience proofreading, editing, formatting and/or preparing complex legal documents.

• Real Estate and/or Legal experience.

• Experience with WSU’s mainframe application systems.

• Experience working in higher education.

• Working knowledge of WSU’s business policies and procedures.

• Possession of, or ability to obtain by time of hire, a valid driver’s license.

Additional Information:

Area/College: Finance and Administration
Department Name: Real Estate & Business Operations
City, State, Zip: Pullman, WA 99164-1045
Department Link: https://rebo.wsu.edu/
Monthly Salary: $2,799.00
FTE: 100%
Permanent/Temporary/Project: Permanent
Posting Close Date: This position has been re-posted and screening is underway and will continue until the position is filled.
Background Check: This position has been designated by the department to require a background check.
Application Instructions: Applicants must attach the following documents to their online application: 1) resume 2) a cover letter and 3) contact information for professional references. Application materials should clearly communicate how the applicant meets all required qualifications and additional requirements.
Required Documents:

Resume

Cover Letter

Time Type:

Full time

Position Term:

12 Month

WASHINGTON STATE UNIVERSITY IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EDUCATOR AND EMPLOYER. Members of ethnic minorities, women, special disabled veterans, veterans of the Vietnam-era, recently separated veterans, and other protected veteran, persons of disability and/or persons age 40 and over are encouraged to apply.

WSU employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services.

WSU is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation in the application process, contact Human Resource Services: 509-335-4521 (v), Washington State TDD Relay Service: Voice Callers: 1-800-833-6384; TDD Callers: 1-800-833-6388, 509-335-1259(f), or [email protected] .