Program Assistant, Public Records

Title:

107M-YN - Program Assistant

Business Title:

Program Assistant, Public Records

Location:

Employee Type:

Classified

Job Family:

Civil Service - OT Eligible

Position Details:

COVID-19 Vaccine Information:

In accordance with Washington State Governor's Proclamation 21.14.2, as a condition of employment, you must be fully vaccinated or have an approved medical/religious accommodation by time of hire. People are considered fully vaccinated two weeks after receiving their last shot in a vaccine series. Vaccine or an approved accommodation will be verified prior to your first day of work. Should you not be fully vaccinated or have an approved medical/religious accommodation you will not be able to start employment with WSU. Information regarding vaccine verification and/or requesting a medical/religious information is available at https://hrs.wsu.edu/covid-19/vax-verification/. Please contact HRS at [email protected] or 509-335-4521 if you have questions.

Summary of Duties:

This position assists the Public Records Coordinator in receiving, logging, reviewing, and processing records responsive to public records requests, including creating correspondence and maintaining accurate records and files. This position receives ongoing training to ensure compliance with regulations and standards expected of the office.

This is an ideal opportunity for a self-starter who enjoys reading, detail work, and has tremendous organizational skills. The role is full time typically Monday through Friday 8:00 am – 5:00 pm, however, full time/part time, remote/hybrid opportunities and some flexible hours after an initial training period may be considered for the right candidate.

Required Qualifications:

• High school graduation or equivalent AND two years of full-time clerical experience OR equivalent education/experience.

• Ability to maintain strict confidentiality.

• Demonstrated skill in organization, attention to detail and proficient reading of the

• English language for content.

• Demonstrated excellent interpersonal, written, and oral communication skills.

• Demonstrated proficiency in the use of Microsoft Office applications.

• Demonstrated ability to work effectively and harmoniously with intern al and external

• constituents.

• Demonstrated experience meeting deadlines.

Preferred Qualifications:

• Experience working as an administrative or legal assistant performing duties as referenced in the summary of duties above.

Additional Information:

Monthly Salary: $2,799.00
FTE: 100%
Permanent/Temporary/Project: Permanent

City, State, Zip: Pullman, WA 99164

This position is based on the Pullman campus, however, remote/hybrid work may be available at a future date after the training period.

Area/College: Finance And Administration
Department Name: Public Records
Department Link: https://public-records.wsu.edu/
Background Check: This position has been designated by the department to require a background check.
Posting Close Date: Applicants must submit their completed application by December 13, 2021 at 11:59 p.m.
Application Instructions: Applicants must attach the following documents to their online application: 1) resume 2) a cover letter and 3) contact information for professional references. Application materials should clearly communicate how the applicant meets all required qualifications and additional requirements.

Required Documents:

• Resume

• Cover Letter

Time Type:

Full time

Position Term:

12 Month

WASHINGTON STATE UNIVERSITY IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EDUCATOR AND EMPLOYER. Members of ethnic minorities, women, special disabled veterans, veterans of the Vietnam-era, recently separated veterans, and other protected veteran, persons of disability and/or persons age 40 and over are encouraged to apply.

WSU employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services.

WSU is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation in the application process, contact Human Resource Services: 509-335-4521 (v), Washington State TDD Relay Service: Voice Callers: 1-800-833-6384; TDD Callers: 1-800-833-6388, 509-335-1259(f), or [email protected] .

Title:

107M-YN - Program Assistant

Business Title:

Program Assistant, Public Records

Location:

Employee Type:

Classified

Job Family:

Civil Service - OT Eligible

Position Details:

COVID-19 Vaccine Information:

In accordance with Washington State Governor's Proclamation 21.14.2, as a condition of employment, you must be fully vaccinated or have an approved medical/religious accommodation by time of hire. People are considered fully vaccinated two weeks after receiving their last shot in a vaccine series. Vaccine or an approved accommodation will be verified prior to your first day of work. Should you not be fully vaccinated or have an approved medical/religious accommodation you will not be able to start employment with WSU. Information regarding vaccine verification and/or requesting a medical/religious information is available at https://hrs.wsu.edu/covid-19/vax-verification/. Please contact HRS at [email protected] or 509-335-4521 if you have questions.

Summary of Duties:

This position assists the Public Records Coordinator in receiving, logging, reviewing, and processing records responsive to public records requests, including creating correspondence and maintaining accurate records and files. This position receives ongoing training to ensure compliance with regulations and standards expected of the office.

This is an ideal opportunity for a self-starter who enjoys reading, detail work, and has tremendous organizational skills. The role is full time typically Monday through Friday 8:00 am – 5:00 pm, however, full time/part time, remote/hybrid opportunities and some flexible hours after an initial training period may be considered for the right candidate.

Required Qualifications:

• High school graduation or equivalent AND two years of full-time clerical experience OR equivalent education/experience.

• Ability to maintain strict confidentiality.

• Demonstrated skill in organization, attention to detail and proficient reading of the

• English language for content.

• Demonstrated excellent interpersonal, written, and oral communication skills.

• Demonstrated proficiency in the use of Microsoft Office applications.

• Demonstrated ability to work effectively and harmoniously with intern al and external

• constituents.

• Demonstrated experience meeting deadlines.

Preferred Qualifications:

• Experience working as an administrative or legal assistant performing duties as referenced in the summary of duties above.

Additional Information:

Monthly Salary: $2,799.00
FTE: 100%
Permanent/Temporary/Project: Permanent

City, State, Zip: Pullman, WA 99164

This position is based on the Pullman campus, however, remote/hybrid work may be available at a future date after the training period.

Area/College: Finance And Administration
Department Name: Public Records
Department Link: https://public-records.wsu.edu/
Background Check: This position has been designated by the department to require a background check.
Posting Close Date: Applicants must submit their completed application by December 13, 2021 at 11:59 p.m.
Application Instructions: Applicants must attach the following documents to their online application: 1) resume 2) a cover letter and 3) contact information for professional references. Application materials should clearly communicate how the applicant meets all required qualifications and additional requirements.

Required Documents:

• Resume

• Cover Letter

Time Type:

Full time

Position Term:

12 Month

WASHINGTON STATE UNIVERSITY IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EDUCATOR AND EMPLOYER. Members of ethnic minorities, women, special disabled veterans, veterans of the Vietnam-era, recently separated veterans, and other protected veteran, persons of disability and/or persons age 40 and over are encouraged to apply.

WSU employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services.

WSU is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation in the application process, contact Human Resource Services: 509-335-4521 (v), Washington State TDD Relay Service: Voice Callers: 1-800-833-6384; TDD Callers: 1-800-833-6388, 509-335-1259(f), or [email protected] .