Laboratory Office Assistant

Title:

100J-YN - Office Assistant 3

Business Title:

Laboratory Office Assistant

Location:

Employee Type:

Classified

Job Family:

Civil Service - OT Eligible

Position Details:

COVID-19 Vaccine Information:

In accordance with Washington State Governor’s Proclamation 21-14.1, as a condition of employment, all WSU employees must be fully vaccinated or have an approved medical/religious accommodation no later than October 18, 2021. People are considered fully vaccinated two weeks after receiving their last shot in a vaccine series. Vaccine or an approved accommodation for new employees will be verified no later than October 18, 2021. If the effective date of appointment is October 18, 2021 or later vaccine or approved accommodation status will be verified prior to first day of employment. Please reach out to Human Resource Services (HRS) at [email protected]  or 509-335-4521 if you have questions regarding this.

Summary of Duties:

Under general supervision, the Laboratory Office Assistant provides support and exceptional customer service to submitting clients, laboratory personnel, graduate students, and faculty of the Avian Health and Food Safety Laboratory, including answering phone calls, and assisting drop ins. Duties include evaluating case submissions, including obtaining case information from AHFSL clients and entering data and test requests into the laboratory information management system (LIMS) database (VADDS).  Manage the business and fiscal functions of the AHFSL including purchasing, accounts payable, accounts receivable, collections, expense review, filing systems, shipping, and facility maintenance. Eligibility and understanding of BSL-2 laboratory safety guidelines and work environment is required.

Required Qualifications:

High School graduation or equivalent and two years of clerical experience; OR equivalent education/experience.

Additional Requirements:

• Physical eligibility required for working in a BioSafety Lab-2 (BSL-2) environment. See the following link for more information. https://www.cdc.gov/training/QuickLearns/biosafety/

• Ability to work a rotating weekend duty/holidays when unexpected help is needed.

• Demonstrated effective interpersonal, written, and oral communications skills.

Preferred Qualifications:

• Experience with high volume data entry and data inquiry with minimal errors.

• Demonstrated ability to work under continuous time constraints with a high attention to detail.

• Demonstrated experience using VADDS or a similar medical and/or accounting database and software.

• Experience with utilizing a Quality System and using and maintaining Standard Operating Procedures (SOPs).

• Familiarity with veterinary medicine.

Additional Information:

Monthly Salary: $2,738.00
FTE: 100%
Permanent/Project: Permanent

Position Term in months: 12

City, State, Zip: Puyallup, WA 98371

Area/College: College of Veterinary Medicine
Department Name: WA Animal Disease Diagnostic Lab (WADDL)
Department Link: waddl.vetmed.wsu.edu/avian

Background Check: This position has been designated by the department to require a background check.

Posting Close Date: Applicants must submit their completed application by September 27, 2021 at 11:59 p.m.

Special Instructions to Applicants: Applicants must attach the following documents to their online application: 1) resume and 2) cover letter. Applicants are required to include contact information for professional references within the application.
Required Documents:
1) Resume
2) Cover letter

Time Type:

Full time

Position Term:

WASHINGTON STATE UNIVERSITY IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EDUCATOR AND EMPLOYER. Members of ethnic minorities, women, special disabled veterans, veterans of the Vietnam-era, recently separated veterans, and other protected veteran, persons of disability and/or persons age 40 and over are encouraged to apply.

WSU employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services.

WSU is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation in the application process, contact Human Resource Services: 509-335-4521 (v), Washington State TDD Relay Service: Voice Callers: 1-800-833-6384; TDD Callers: 1-800-833-6388, 509-335-1259(f), or [email protected] .

Title:

100J-YN - Office Assistant 3

Business Title:

Laboratory Office Assistant

Location:

Employee Type:

Classified

Job Family:

Civil Service - OT Eligible

Position Details:

COVID-19 Vaccine Information:

In accordance with Washington State Governor’s Proclamation 21-14.1, as a condition of employment, all WSU employees must be fully vaccinated or have an approved medical/religious accommodation no later than October 18, 2021. People are considered fully vaccinated two weeks after receiving their last shot in a vaccine series. Vaccine or an approved accommodation for new employees will be verified no later than October 18, 2021. If the effective date of appointment is October 18, 2021 or later vaccine or approved accommodation status will be verified prior to first day of employment. Please reach out to Human Resource Services (HRS) at [email protected]  or 509-335-4521 if you have questions regarding this.

Summary of Duties:

Under general supervision, the Laboratory Office Assistant provides support and exceptional customer service to submitting clients, laboratory personnel, graduate students, and faculty of the Avian Health and Food Safety Laboratory, including answering phone calls, and assisting drop ins. Duties include evaluating case submissions, including obtaining case information from AHFSL clients and entering data and test requests into the laboratory information management system (LIMS) database (VADDS).  Manage the business and fiscal functions of the AHFSL including purchasing, accounts payable, accounts receivable, collections, expense review, filing systems, shipping, and facility maintenance. Eligibility and understanding of BSL-2 laboratory safety guidelines and work environment is required.

Required Qualifications:

High School graduation or equivalent and two years of clerical experience; OR equivalent education/experience.

Additional Requirements:

• Physical eligibility required for working in a BioSafety Lab-2 (BSL-2) environment. See the following link for more information. https://www.cdc.gov/training/QuickLearns/biosafety/

• Ability to work a rotating weekend duty/holidays when unexpected help is needed.

• Demonstrated effective interpersonal, written, and oral communications skills.

Preferred Qualifications:

• Experience with high volume data entry and data inquiry with minimal errors.

• Demonstrated ability to work under continuous time constraints with a high attention to detail.

• Demonstrated experience using VADDS or a similar medical and/or accounting database and software.

• Experience with utilizing a Quality System and using and maintaining Standard Operating Procedures (SOPs).

• Familiarity with veterinary medicine.

Additional Information:

Monthly Salary: $2,738.00
FTE: 100%
Permanent/Project: Permanent

Position Term in months: 12

City, State, Zip: Puyallup, WA 98371

Area/College: College of Veterinary Medicine
Department Name: WA Animal Disease Diagnostic Lab (WADDL)
Department Link: waddl.vetmed.wsu.edu/avian

Background Check: This position has been designated by the department to require a background check.

Posting Close Date: Applicants must submit their completed application by September 27, 2021 at 11:59 p.m.

Special Instructions to Applicants: Applicants must attach the following documents to their online application: 1) resume and 2) cover letter. Applicants are required to include contact information for professional references within the application.
Required Documents:
1) Resume
2) Cover letter

Time Type:

Full time

Position Term:

WASHINGTON STATE UNIVERSITY IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EDUCATOR AND EMPLOYER. Members of ethnic minorities, women, special disabled veterans, veterans of the Vietnam-era, recently separated veterans, and other protected veteran, persons of disability and/or persons age 40 and over are encouraged to apply.

WSU employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services.

WSU is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation in the application process, contact Human Resource Services: 509-335-4521 (v), Washington State TDD Relay Service: Voice Callers: 1-800-833-6384; TDD Callers: 1-800-833-6388, 509-335-1259(f), or [email protected] .