International Grants Manager

Title:

1175-NN - Fiscal Officer/Management Analyst

Business Title:

International Grants Manager

Location:

Employee Type:

Admin. Professional

Job Family:

Administrative Professional - Not OT Eligible

Position Details:

COVID-19 Vaccine Information:

In accordance with Washington State Governor's Proclamation 21.14.2, as a condition of employment, you must be fully vaccinated or have an approved medical/religious accommodation by time of hire. People are considered fully vaccinated two weeks after receiving their last shot in a vaccine series. Full vaccination status or an approved accommodation will be verified prior to your first day of work. Should you not be fully vaccinated or have an approved medical/religious accommodation you will not be able to start employment with WSU. Information regarding vaccine verification and/or requesting a medical/religious accommodation is available at https://hrs.wsu.edu/covid-19/vax-verification/ . Please contact HRS at [email protected] or 509-335-4521 if you have questions.

Summary of Duties:

The incumbent provides leadership, oversight, and daily management of the team responsible for the institution’s international sponsored projects portfolio, within Sponsored Programs Services division of the Business Services/Controller’s operation. This position will oversee a large portfolio of sponsored projects, supporting research faculty and administrators across the WSU system. The portfolio will primarily be comprised of awards from non-U.S. sovereign entities, awards with sub-awards to international entities, or where the projects are conducted internationally. The incumbent will provide financial reporting oversight for over $350 million in expenditures annually and support the university’s Drive to 25 initiative.

The incumbent provides guidance and direction to their team and to the research community, to ensure compliance with the administrative and fiscal policies of the State, the University, and sponsoring agencies; they interpret, draft, and revise applicable policies in an effort to ensure the university’s internal control framework is sufficient; continuously monitor departmental business processes and propose and implement efficiencies where possible. The incumbent ensures that all sponsored projects within the international portfolio are administered to comply with all applicable rules and regulations, Washington State laws and University policies and procedures, as well as and within the legal framework of the country where the project is located. This portfolio of sponsored projects is highly complex requiring the incumbent to be adept at proactively identifying and addressing challenges and risks through an acquired body of knowledge, cross- functional partnerships, and stakeholder communications and management.

The incumbent performs strategic financial analysis and develops reports that provide oversight and monitoring of internal controls and key metrics to the Director and other stakeholders as required. The incumbent serves as an expert resource for department customers on relevant university, state, and federal policies, as well as sponsor and award terms and conditions.

The incumbent requires a thorough understanding of Uniform Guidance (2 CFR 200) and awareness of the various complexities that arise when conducting sponsored projects

internationally, and requires daily negotiation of mutually beneficial solutions to issues raised by department contacts and sponsors.

SPS serves WSU system-wide including the Pullman, Everett, Spokane, Tri-Cities, and Vancouver campuses. This position is currently eligible for remote work; the work schedule is required to primarily overlap normal SPS Office hours M-F between 8am - 5pm Pacific Time.

Required Qualifications:

• A Bachelor’s degree in business, economics or a related field, and three (3) years of experience directly related to the duties and responsibilities specified. Any combination of relevant education and experience may be substituted for the educational requirement on a year-for-year basis.

• At least three (3) years of experience in post-award research administration.

• Experience using software and technology applications, including Microsoft Office Suite products (Word, Excel, Access, PowerPoint) and relevant web-based applications, that improve workflow and organizational efficiencies.

• Experience analyzing, reconciling, and auditing data.

Preferred Qualifications:

• Working-level knowledge of WSU, state, federal and sponsor- specific laws, rules, regulations and policies. 

• Experience administering USAID or CDC awards.

• Certified Research Administrator, or Certified Financial Research Administrator

• Experience using Workday, PeopleSoft, and/or Jira.

Additional Information:

Area/College: Finance and Administration
Department Name: Sponsored Programs Services
Department Link: sps.wsu.edu
Monthly Salary: Commensurate on qualifications and experience
FTE: 100%
Appointment Status: Permanent

Posting Close Date: Applicants must submit their completed application by Wednesday, January 19, 2022 at 11:59 p.m.

Background Check: This position has been designated by the department to require a background check.

Application Instructions: Applicants must attach the following documents to their online application: 1) resume and 2) a cover letter. Application materials should clearly communicate how the applicant meets all required qualifications and additional requirements. Applicants are required to include contact information for professional references within the application.

Required Documents:

Resume

Cover Letter

Time Type:

Full time

Position Term:

12 Month

WASHINGTON STATE UNIVERSITY IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EDUCATOR AND EMPLOYER. Members of ethnic minorities, women, special disabled veterans, veterans of the Vietnam-era, recently separated veterans, and other protected veteran, persons of disability and/or persons age 40 and over are encouraged to apply.

WSU employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services.

WSU is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation in the application process, contact Human Resource Services: 509-335-4521 (v), Washington State TDD Relay Service: Voice Callers: 1-800-833-6384; TDD Callers: 1-800-833-6388, 509-335-1259(f), or [email protected] .

Title:

1175-NN - Fiscal Officer/Management Analyst

Business Title:

International Grants Manager

Location:

Employee Type:

Admin. Professional

Job Family:

Administrative Professional - Not OT Eligible

Position Details:

COVID-19 Vaccine Information:

In accordance with Washington State Governor's Proclamation 21.14.2, as a condition of employment, you must be fully vaccinated or have an approved medical/religious accommodation by time of hire. People are considered fully vaccinated two weeks after receiving their last shot in a vaccine series. Full vaccination status or an approved accommodation will be verified prior to your first day of work. Should you not be fully vaccinated or have an approved medical/religious accommodation you will not be able to start employment with WSU. Information regarding vaccine verification and/or requesting a medical/religious accommodation is available at https://hrs.wsu.edu/covid-19/vax-verification/ . Please contact HRS at [email protected] or 509-335-4521 if you have questions.

Summary of Duties:

The incumbent provides leadership, oversight, and daily management of the team responsible for the institution’s international sponsored projects portfolio, within Sponsored Programs Services division of the Business Services/Controller’s operation. This position will oversee a large portfolio of sponsored projects, supporting research faculty and administrators across the WSU system. The portfolio will primarily be comprised of awards from non-U.S. sovereign entities, awards with sub-awards to international entities, or where the projects are conducted internationally. The incumbent will provide financial reporting oversight for over $350 million in expenditures annually and support the university’s Drive to 25 initiative.

The incumbent provides guidance and direction to their team and to the research community, to ensure compliance with the administrative and fiscal policies of the State, the University, and sponsoring agencies; they interpret, draft, and revise applicable policies in an effort to ensure the university’s internal control framework is sufficient; continuously monitor departmental business processes and propose and implement efficiencies where possible. The incumbent ensures that all sponsored projects within the international portfolio are administered to comply with all applicable rules and regulations, Washington State laws and University policies and procedures, as well as and within the legal framework of the country where the project is located. This portfolio of sponsored projects is highly complex requiring the incumbent to be adept at proactively identifying and addressing challenges and risks through an acquired body of knowledge, cross- functional partnerships, and stakeholder communications and management.

The incumbent performs strategic financial analysis and develops reports that provide oversight and monitoring of internal controls and key metrics to the Director and other stakeholders as required. The incumbent serves as an expert resource for department customers on relevant university, state, and federal policies, as well as sponsor and award terms and conditions.

The incumbent requires a thorough understanding of Uniform Guidance (2 CFR 200) and awareness of the various complexities that arise when conducting sponsored projects

internationally, and requires daily negotiation of mutually beneficial solutions to issues raised by department contacts and sponsors.

SPS serves WSU system-wide including the Pullman, Everett, Spokane, Tri-Cities, and Vancouver campuses. This position is currently eligible for remote work; the work schedule is required to primarily overlap normal SPS Office hours M-F between 8am - 5pm Pacific Time.

Required Qualifications:

• A Bachelor’s degree in business, economics or a related field, and three (3) years of experience directly related to the duties and responsibilities specified. Any combination of relevant education and experience may be substituted for the educational requirement on a year-for-year basis.

• At least three (3) years of experience in post-award research administration.

• Experience using software and technology applications, including Microsoft Office Suite products (Word, Excel, Access, PowerPoint) and relevant web-based applications, that improve workflow and organizational efficiencies.

• Experience analyzing, reconciling, and auditing data.

Preferred Qualifications:

• Working-level knowledge of WSU, state, federal and sponsor- specific laws, rules, regulations and policies. 

• Experience administering USAID or CDC awards.

• Certified Research Administrator, or Certified Financial Research Administrator

• Experience using Workday, PeopleSoft, and/or Jira.

Additional Information:

Area/College: Finance and Administration
Department Name: Sponsored Programs Services
Department Link: sps.wsu.edu
Monthly Salary: Commensurate on qualifications and experience
FTE: 100%
Appointment Status: Permanent

Posting Close Date: Applicants must submit their completed application by Wednesday, January 19, 2022 at 11:59 p.m.

Background Check: This position has been designated by the department to require a background check.

Application Instructions: Applicants must attach the following documents to their online application: 1) resume and 2) a cover letter. Application materials should clearly communicate how the applicant meets all required qualifications and additional requirements. Applicants are required to include contact information for professional references within the application.

Required Documents:

Resume

Cover Letter

Time Type:

Full time

Position Term:

12 Month

WASHINGTON STATE UNIVERSITY IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EDUCATOR AND EMPLOYER. Members of ethnic minorities, women, special disabled veterans, veterans of the Vietnam-era, recently separated veterans, and other protected veteran, persons of disability and/or persons age 40 and over are encouraged to apply.

WSU employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services.

WSU is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation in the application process, contact Human Resource Services: 509-335-4521 (v), Washington State TDD Relay Service: Voice Callers: 1-800-833-6384; TDD Callers: 1-800-833-6388, 509-335-1259(f), or [email protected] .