Fiscal Technician

Title:

148N-YN - Fiscal Technician 3

Business Title:

Fiscal Technician

Location:

Employee Type:

Classified

Job Family:

Civil Service - OT Eligible

Position Details:

Summary of Duties:

This position provides fiscal support for the Department English and the School of Languages, Cultures & Race using independent judgment in applying policies, procedures and guidelines. The duties of this position include, but are not limited to: maintaining a comprehensive system for recording fiscal activity; coordinating purchasing functions and expenditure control; assisting with payroll/personnel record-keeping functions; cash receipting, and travel.

20% Fiscal Reporting

-Monitor faculty allocations for departmental allowances, grant funding amounts, professorships, and fellowships. In accordance with WSU fund types ensures proper coding on expenses.

-Assist with budget corrections by preparing an expense transfer journal in Workday.
-Prepares, compiles, and provides fiscal reports, such as year-end and budgetary reports and provides analysis and recommendations. 
-Assist departments with event planning and dispersing funds allocated from other departments/programs per their specification. 
-Assist with the monthly reconciliations of area budgets. Assure correct budgets are charged, amounts were accurate and all receiving documentation is complete. 
-If budget transfers are required, prepare an expense transfer journal and follow up to assure transfer was completed correctly. 
-Utilize Workday reports to answer questions involving program, gift, and grant accounts.

25% Purchasing
-Responsible for the purchase of department supplies, equipment, and other items. 
-Maintains purchasing records and resolve problems; ensures compliance with departmental and institutional policies, rules, and regulations. 
-Assists principal investigators, staff and faculty with fiscal policies and procedures. 
-Reviews, approves and allocates purchases to proper budget and category ensuring compliance with departmental, university and/or state policies, rules and regulations. 
-Verifies invoice and merchandise receipts; verifies extensions of price and totals, discounts, tax charged, credit memos applied, vendor code etc. 
-Checks for appropriate dates, authorizations, and signatures on invoice vouchers, compares purchasing card and purchase order items and prices against receipts. 
-Reconciles monthly purchasing card statements. 
-Maintains and updates purchasing records including the order log book and electronic purchasing card transaction log. 
-Analyzes, modifies, and recommends improvements in fiscal record keeping, reporting and tracking systems; apply knowledge of accounts and program relationships, data flow, audit trails and internal controls to design and implement improvements.

25% Travel
-Using independent judgment, prepare all travel paperwork (Spend Authorizations, Expense Reports, etc.) for department employees, seminar speakers, and other department visitors.
-Review travel claims for compliance with university policy 
-Prepare forms for travel reimbursement and monitor activity for proper account reconciliation. 
-Reserve Motor Pool vehicles online using the CARS system. 
-Document airfare purchased on the CTA, and reconcile the monthly statements.
-Assign CTA transactions to Expense Reports/Spend Authorizations in Workday. 

15% Payroll-Personnel

-Coordinate the recruitment of temporary employees through writing job positions, posting positions, printing applications, and securing new hire worksheets from supervisors. 
-Inputting new appointments into Workday. Processing I-9 documentation and completing costing allocations in Workday.  
-Reconcile payroll data on a weekly basis.

-Respond to faculty and staff payroll inquiries.  
-Responsible to have the necessary updated notices posted in an appropriate location.
-Serve as backup and assist with processing entering appointments, costing allocations, and with processing immigration paperwork.

-Input period activity pays in Workday for summer session, winter session, and miscellaneous additional compensation scenarios.

-Draft and send appointment letters to faculty for verification of teaching commitment and compensation information. 

-Organize personnel records including leave reports, annual reviews, applications, resumes, and other documentation.

10% Service Center Billing

-Maintain the service center accounting and accounts receivable records. 
-Bill areas within the School, WSU departments, and outside users for services provided by the service centers managed by the College. 
-Enter payments received into WSU’s Workday accounting system. 

-Receipt checks/cash, prepare cash deposit, and deliver physical cash equivalent to Bursar’s Office.

-Correspond with Service Center Coordinator’s about budget updates and specific transactions.

5% Other

-Perform other duties as assigned.

Required Qualifications:

• High school diploma, or GED certificate AND fifteen quarter hours or ten semester hours of college-level accounting or bookkeeping AND two years of full-time experience as a Fiscal Technician, or equivalent, including experience using accounting-related software; An Associate of Arts Degree, or equivalent, in accounting or business may substitute for one year of required experience. Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.

• Experience working with Microsoft Office programs.

Preferred Qualifications:

• Experience with spreadsheets and/or databases.

• Experience with researching interpreting policies and procedures.

• Experience with WSU Administrative systems.

• Demonstrated knowledge and understanding of WSU policies and procedures.

• Experience with student records.

• Demonstrated willingness to learn new skills and take on new challenges.

Additional Information:

Area/College:

College of Arts and Sciences

Department Name:

Department English and the School of Languages, Cultures & Race

City, State, Zip:

Pullman, WA 99164

Department Link:

https://english.wsu.edu/
https://slcr.wsu.edu/

Salary Range:

$2,864.00 - $3,792.00

FTE:

100%

This is a permanent position.

Screening Date:

This recruitment has been reposted. Screening of applicants has begun and will remain ongoing until a successful applicant has been identified.
Background Check:

This position has been designated by the department to require a background check.

Application Instructions:

Applicants must attach the following documents to their online application: 1) resume and 2) cover letter. Application materials should clearly communicate how the applicant meets all required qualifications and additional requirements. Applicants are required to include contact information for professional references in the application.

Required Documents:

• Resume

• Cover Letter

Time Type:

Full time

Position Term:

12 Month

WASHINGTON STATE UNIVERSITY IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EDUCATOR AND EMPLOYER. Members of ethnic minorities, women, special disabled veterans, veterans of the Vietnam-era, recently separated veterans, and other protected veteran, persons of disability and/or persons age 40 and over are encouraged to apply.

WSU employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services.

WSU is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation in the application process, contact Human Resource Services: 509-335-4521 (v), Washington State TDD Relay Service: Voice Callers: 1-800-833-6384; TDD Callers: 1-800-833-6388, 509-335-1259(f), or [email protected] .

Title:

148N-YN - Fiscal Technician 3

Business Title:

Fiscal Technician

Location:

Employee Type:

Classified

Job Family:

Civil Service - OT Eligible

Position Details:

Summary of Duties:

This position provides fiscal support for the Department English and the School of Languages, Cultures & Race using independent judgment in applying policies, procedures and guidelines. The duties of this position include, but are not limited to: maintaining a comprehensive system for recording fiscal activity; coordinating purchasing functions and expenditure control; assisting with payroll/personnel record-keeping functions; cash receipting, and travel.

20% Fiscal Reporting

-Monitor faculty allocations for departmental allowances, grant funding amounts, professorships, and fellowships. In accordance with WSU fund types ensures proper coding on expenses.

-Assist with budget corrections by preparing an expense transfer journal in Workday.
-Prepares, compiles, and provides fiscal reports, such as year-end and budgetary reports and provides analysis and recommendations. 
-Assist departments with event planning and dispersing funds allocated from other departments/programs per their specification. 
-Assist with the monthly reconciliations of area budgets. Assure correct budgets are charged, amounts were accurate and all receiving documentation is complete. 
-If budget transfers are required, prepare an expense transfer journal and follow up to assure transfer was completed correctly. 
-Utilize Workday reports to answer questions involving program, gift, and grant accounts.

25% Purchasing
-Responsible for the purchase of department supplies, equipment, and other items. 
-Maintains purchasing records and resolve problems; ensures compliance with departmental and institutional policies, rules, and regulations. 
-Assists principal investigators, staff and faculty with fiscal policies and procedures. 
-Reviews, approves and allocates purchases to proper budget and category ensuring compliance with departmental, university and/or state policies, rules and regulations. 
-Verifies invoice and merchandise receipts; verifies extensions of price and totals, discounts, tax charged, credit memos applied, vendor code etc. 
-Checks for appropriate dates, authorizations, and signatures on invoice vouchers, compares purchasing card and purchase order items and prices against receipts. 
-Reconciles monthly purchasing card statements. 
-Maintains and updates purchasing records including the order log book and electronic purchasing card transaction log. 
-Analyzes, modifies, and recommends improvements in fiscal record keeping, reporting and tracking systems; apply knowledge of accounts and program relationships, data flow, audit trails and internal controls to design and implement improvements.

25% Travel
-Using independent judgment, prepare all travel paperwork (Spend Authorizations, Expense Reports, etc.) for department employees, seminar speakers, and other department visitors.
-Review travel claims for compliance with university policy 
-Prepare forms for travel reimbursement and monitor activity for proper account reconciliation. 
-Reserve Motor Pool vehicles online using the CARS system. 
-Document airfare purchased on the CTA, and reconcile the monthly statements.
-Assign CTA transactions to Expense Reports/Spend Authorizations in Workday. 

15% Payroll-Personnel

-Coordinate the recruitment of temporary employees through writing job positions, posting positions, printing applications, and securing new hire worksheets from supervisors. 
-Inputting new appointments into Workday. Processing I-9 documentation and completing costing allocations in Workday.  
-Reconcile payroll data on a weekly basis.

-Respond to faculty and staff payroll inquiries.  
-Responsible to have the necessary updated notices posted in an appropriate location.
-Serve as backup and assist with processing entering appointments, costing allocations, and with processing immigration paperwork.

-Input period activity pays in Workday for summer session, winter session, and miscellaneous additional compensation scenarios.

-Draft and send appointment letters to faculty for verification of teaching commitment and compensation information. 

-Organize personnel records including leave reports, annual reviews, applications, resumes, and other documentation.

10% Service Center Billing

-Maintain the service center accounting and accounts receivable records. 
-Bill areas within the School, WSU departments, and outside users for services provided by the service centers managed by the College. 
-Enter payments received into WSU’s Workday accounting system. 

-Receipt checks/cash, prepare cash deposit, and deliver physical cash equivalent to Bursar’s Office.

-Correspond with Service Center Coordinator’s about budget updates and specific transactions.

5% Other

-Perform other duties as assigned.

Required Qualifications:

• High school diploma, or GED certificate AND fifteen quarter hours or ten semester hours of college-level accounting or bookkeeping AND two years of full-time experience as a Fiscal Technician, or equivalent, including experience using accounting-related software; An Associate of Arts Degree, or equivalent, in accounting or business may substitute for one year of required experience. Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.

• Experience working with Microsoft Office programs.

Preferred Qualifications:

• Experience with spreadsheets and/or databases.

• Experience with researching interpreting policies and procedures.

• Experience with WSU Administrative systems.

• Demonstrated knowledge and understanding of WSU policies and procedures.

• Experience with student records.

• Demonstrated willingness to learn new skills and take on new challenges.

Additional Information:

Area/College:

College of Arts and Sciences

Department Name:

Department English and the School of Languages, Cultures & Race

City, State, Zip:

Pullman, WA 99164

Department Link:

https://english.wsu.edu/
https://slcr.wsu.edu/

Salary Range:

$2,864.00 - $3,792.00

FTE:

100%

This is a permanent position.

Screening Date:

This recruitment has been reposted. Screening of applicants has begun and will remain ongoing until a successful applicant has been identified.
Background Check:

This position has been designated by the department to require a background check.

Application Instructions:

Applicants must attach the following documents to their online application: 1) resume and 2) cover letter. Application materials should clearly communicate how the applicant meets all required qualifications and additional requirements. Applicants are required to include contact information for professional references in the application.

Required Documents:

• Resume

• Cover Letter

Time Type:

Full time

Position Term:

12 Month

WASHINGTON STATE UNIVERSITY IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EDUCATOR AND EMPLOYER. Members of ethnic minorities, women, special disabled veterans, veterans of the Vietnam-era, recently separated veterans, and other protected veteran, persons of disability and/or persons age 40 and over are encouraged to apply.

WSU employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services.

WSU is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation in the application process, contact Human Resource Services: 509-335-4521 (v), Washington State TDD Relay Service: Voice Callers: 1-800-833-6384; TDD Callers: 1-800-833-6388, 509-335-1259(f), or [email protected] .